Kenya Red Cross Society – Regional Logistics Officer (West Kenya).

Get a free C.V. review by sending your C.V. to or click the following link. Submit C.V.! use the subject heading REVIEW.

IMPORTANT: Read the application instructions keenly, Never pay for a job interview or application.

Click the Links Below to Get Job Updates.

Overall Purpose

The Regional Supply Chain Officer undertake necessary operational logistics, procurement, supply chain and administration services.

Duties and Responsibilities

Procurement Management:

  • Conducting research to ascertain the best products and suppliers in terms of best value, delivery schedules and quality;
  • Liaising between suppliers, relevant internal departments and customers;
  • Prepare procurement plans for the Region within 30 calendar days after approval of work plans.
  • Identifying and pre-qualify potential suppliers, visiting existing suppliers, and building and maintaining good relationships with them;
  • Negotiating and agreeing contracts and monitoring their progress, checking the quality of service provided;
  • Follow up on specifications and clarify with users and budget holders on incomplete Purchase requests and provide feedback on the status of their requests.
  • prepare the bid document(s) within five(5) days for the subject procurement after receiving the purchase requisition by incorporating the specifications from user departments.
  • Recommend bids for awards, prepare LPOs/LSOs f or contracts agreements for the Regional Manager’s and Finance Officer’s approval.
  • Ensure orders and contracts are sent to successful bidders on time.
  • As secretary to the Regional Procurement committee ensure all procurements are done within the prescriptions of the Procurement Manual before approving the tender award.
  • Track order deliveries and provide feedback to users internally on any delays.
  • Support Branches for any procurements done at their level.
  • Preparing and presenting monthly & quarterly reports to management.
  • Maintain records of purchases, pricing, and other important data.

Fleet Management:

  • Coordinate deployment of motor-vehicles and drivers to provide efficient and safe transportation as well as obtain optimum use of transport resources.
  • Approve all log sheets for regional drivers.
  • Coordinate the repair and maintenance of motor-vehicles in authorized garages against approved requisitions. Also follow up to ensure that motor-vehicles are repaired to the highest standards of quality and within budget limitations
  • Manage vehicle fuel, including monitoring each vehicle for consumption
  • Maintain up to date files for each vehicle in the region
  • Coordinate accident reporting and documentation
  • Supplier Accounts Management (fuel, parts, services)

Warehouse Management

  • Receive all goods purchased in the regions, issues & sign off all GRNs
  • Ensure stock counts are done regularly at the regional warehouse.
  • Ensure bins cards are updated on a monthly basis.
  • Ensure all goods received in the warehouse are packaged & stored safely
  • Supervise & coordinate work for all warehouse staff at the Region

Staff Supervision:

  • Supervise warehouse assistants, fleet assistants, procurement assistants at the regional level.
  • Supervise all drivers in the region.
  • Setting of performance objectives
  • Conduct performance review every six months and annually to ensure that, performance objectives are appropriately achieved.
  • Manage performance and disciplinary issues in accordance with HR policies and procedures.

Resource Mobilization:

  • Assure sustainability of operations in the entire Region through robust income generation through mileage claims and warehouse leasing.
  • Raise mileage invoices for all vehicles in the region and follow-up payment at the Headquarters.
  • Actively source for new income generating opportunities

Minimum Qualifications

  • University Degree in Business Management, Logistics, Supply Chain, Procurement or any other related field.
  • CIPS or KISM membership will be an added advantage
  • Minimum of 2–3-year professional experience in procurement preferably with an INGO.
  • Working experience on RCRC, USAID, ECHO, UN and other donor funded projects will be an added advantage.
  • Possession of a Valid Driving license is an added advantage.
  • Very good command in Swahili and English, both writing and speaking.
  • Able to work under pressure, able to multitask, excellent team player and able to work in a multinational environment.

Desired Competencies

  • Strong sense of personal integrity.
  • Attention to detail.
  • Ability to multi-task.
  • Highly organized.
  • Excellent follow up skills.
  • Ability to meet deadlines and accommodate to changing work environment.
  • Team spirit and problem solving abilities.
  • Good communication and negotiation skills.

How to Apply

Interested candidates who meet the above qualifications should apply strictly through so as to reach us not later than 17th September 2020;

  • Send an updated CV including 3 (three) relevant referees and their contact/email details;
  • A one-page cover letter.

Selected candidates will be required to go through background checks that will include obtaining a current certificate of good conduct and an anti-terrorist check.

Only shortlisted candidates will be contacted.




Success! You're on the list.

Leave a Reply

Fill in your details below or click an icon to log in: Logo

You are commenting using your account. Log Out /  Change )

Google photo

You are commenting using your Google account. Log Out /  Change )

Twitter picture

You are commenting using your Twitter account. Log Out /  Change )

Facebook photo

You are commenting using your Facebook account. Log Out /  Change )

Connecting to %s

This site uses Akismet to reduce spam. Learn how your comment data is processed.

Create a website or blog at

Up ↑

%d bloggers like this: