Norwegian Refugee Council – Procurement Technical Assistant.

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Job Description

Specific responsibilities

  • Ensuring cost effective and value for money in procurement of goods, works and services.
  • In charge of Procurement function
  • Assist in preparation and custodian of the Country procurement plans.
  • Review and advice on new templates used in the procurement of goods and services. I.e RFQ review
  • Processing of purchase requests at Nairobi level and from the Area Offices.
  • Ensure that the Storage container is well managed for supplies that are received in Nairobi destined for all other offices in the region
  • Implement internal controls and procedures in respect to procurement of goods, works and services.
  • Ensure strict compliance and adherence of NRC Logistics handbook and Procurement Standard Operating Procedures.
  • Receive, Inspect, store, pack and dispatch of supplies and ensure proper documentation is kept at all times of all transactions.
  • Ensure that all goods ordered and received from overseas have adequate documentation (airway bills, bill of lading, commercial invoice, insurance certificates and any other relevant documents etc.).
  • Liaise with field offices in respect of supplies being dispatched from Nairobi and ensure that waybills and packing are prepared and shared.
  • Resolve complaints from the field on all purchased goods, works and services as well as disputes with suppliers.
  • Coordinate with clearing agents on VAT exemption.
  • Coordinating payments at Nairobi level by ensuring invoices are settled as soon as they are received.
  • Prepare Bi-weekly and monthly procurement status reports for submission to Logistics Coordinator and Programme staff review.
  • Perform any other duties assigned by the supervisor.

Professional competencies

  • Relevant university degree/Diploma/Advanced Certificates preferably in Procurement or equivalent work experience.
  • Membership of professional bodies an added advantage.
  • Proficiency and excellent working knowledge of Microsoft Office application e.g word, excel, powerpoint highly desired.
  • Previous experience in procurement position will be an added advantage but not mandatory.
  • Good understanding of various donor’s requirements.
  • Excellent interpersonal, written and verbal communication skills.
  • Fluency in the English language, both oral and written
  • Customer service skills.
  • Ability to work under pressure.
  • Knowledge of using Web based procurement ERP systems such as Agresso/UNIT4 is an advantage but not mandatory.

How To Apply


Qualified female candidates are particularly encouraged to apply.




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