Amref Health Africa – Procurement Officer.

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Amref Health Africa is the largest international health development organisation based in Africa. Working
with and through African communities, health systems and governments, Amref Health Africa’s vision is for
lasting health change in Africa and is committed to improving the health of people in Africa by partnering
with and empowering communities, and strengthening health systems. For more on Amref Health Africa
please visit
http://www.amref.org
MAIN PURPOSE OF JOB

To provide technical leadership in the supply chain management in the organization in line with existing policies & procedures while enforcing transparency and accountability in the procurement process to ensure value for money for Amref Health Africa.

Responsibilities

KEY AREA Activities
Procurement of Goods, services and works

Responsible for the consolidation and implementation of organisational procurement plans;

Ensure compliance with Amref procurement principles, standards, and policies; donor regulations; and local statutory requirements.

Manage the procurement process of goods, services and civil works in line with existing Policies and procedures.

Carrying out price comparisons and ensure purchase of goods and services are in accordance with specifications

Ensure procurement of goods, services and works is done within the prevailing market prices

Manage communication with the vendors and internal stakeholders on the delivery schedules

Support development and establishment of standards and specifications for the procurement of goods and services

Oversee all logistical aspects of movement of goods and services to various destinations points

Fast tracking delivery of all procurements putting emphasis on emergency procurement

Frameworks and contract management

Ensure that all frameworks are reprocured at least every two years and while ensuring best value for money

Ensure all frame agreements are embedded in the ERP

Lead in prequalifying suppliers, developing and maintaining an up to date supplier database

Managing contracts with suppliers of goods and services with particular close oversight of Fast Moving Goods.
Review supply contracts to evaluate overall revisions, price and past performance of each contract prior to bid or renewal

Disposal

Coordinating the disposal of obsolete assets and stocks biannually
Advising the tender committee on disposal methods and procedures

Procurement Manual and Policy

Update the Procurement Manual and Standard Operating Procedures in an automated environment as appropriate

Ensuring proper understanding and adherence to donor and Amref Health Africa rules and regulations across all Country Offices

ERP

Ensure the functionality of ETendering module and mapping of contract management in ERP
Train staff on the use of ERP and on general best practise on procurement

Capacity Building

Training the end users on existing policies and procedures and any new updates
Organising for supplier forums on expectations of Amref Health Africa

Supporting improvement of workflows in countries

Providing advice and guidance for effective and efficient implementation of procurement plans

Inventory Management

Lead in the maintenance and control of stocks inventory

Developing and overseeing the effective working of the stores management system

Updating records of new assets acquired for purposes of insurance

Preparing of stock take schedules biannually and annually

Tendering and Tender Committee facilitation

Prepare prequalification and tender documents, receipt of bids and analysis

Participating in tender committee activities and meetings and act as its secretary/Alternate exofficio to tender committee

Preparation of Tender documents to be presented in Tender Committee

As a secretary of the evaluation committees, advises on procedures

Reporting

Preparing monthly and quarterly procurement reports to track procurement efficiency
Prepare supplier performance reports as required

Staff Management

Supervise, mentor, manage and motivate staff for optimal performance

REQUIRED QUALIFICATIONS

Education
Bachelor of Business Administration and Management/ Supplies Management;
Diploma in Purchasing and Supply Chain Management (CIPS) or

Diploma in Logistics and Transport (CILT)

Master’s degree in Purchasing and Logistics will be an added advantage

Must be a member of relevant Professional Body

Experience
5 years working experience in a similar or equivalent role; experience in an International NGO is desirable

Experience in Purchasing, Logistics or Supply Chain Management.

Good understanding of the local market forces and pricing system

Good knowledge of various donor procurement regulations (e.g. USAID, Global Fund is an added advantage).

Skills
Good communications skills

Good interpersonal skills
Excellent IT skills

Presentation skills
Problem solving skills

Adaptable and flexible

Competences
Analytical, strategic

High Integrity, commitment and respect for diversity

Good Team player with strong interpersonal skills

Ability to work independently and effectively under pressure and on strict deadlines in a multicultural setting

Confidentiality

Mature

Ability to prioritize among competing demands

How to apply

Interested? Please visit our website
http://www.amref.org to view the full JD. You will be directed to our online portal where you will need to create an account successfully in order for you to be able to submit your application. Deadline for submission: 17 September 2021. Please note that only shortlisted candidates will be contacted.

CLICK HERE TO APPLY

Duly note that Amref Health Africa in Kenya does not require applicants to pay any money at whatever stage of the recruitment and selection process and have not retained any agent in connection with recruitment.
Amref Health Africa in Kenya is committed to safeguarding and promoting the welfare of children and expects all staff
to share this commitment. Amref is an equal opportunity employer and has a nonsmoking policy.

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