Pacis Insurance Company Limited – Procurement Officer.

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Procurement Officer

PURPOSE OF THE JOB

The job holder is responsible for evaluation suppliers, products, and services, negotiating contracts, and ensuring that approved purchases are cost-efficient and of high quality this is to ensure that the Company gets value for its money and that the processes are done in a transparent manner.

DUTIES AND RESPONSIBILITIES

Reporting to the HR & Administration Manager, the role is responsible for procuring, tender and contract management and administration duties as follows:

Procuring

  • Develop and implement the procurement policy for the company.
  • Ensure that purchasing is done in a transparent and accountable manner.
  • Ensure the company gets value for money while acquiring goods and services.
  • Work with suppliers to ensure that key processes are running efficiently and are cost effective.
  • Review delivery orders to ensure supply is met, taking availability, cost, manufacturing process, and lead times into consideration.
  • Identifying areas of potential savings and advice whether to purchase, lease or repair of office furniture and equipment’s.
  • Create forecast/Budget of demand to be prepared for upcoming requirements
  • Timely requisitions.
  • Accuracy of details on the LPO is key

Tender and Contract Management

  • Responsible for the Tender process by sourcing for quotations analyzing and awarding of tenders in consultation with procurement committee
  • Ensure strict control of quality for the purchased goods/services.

Administration

  • Provide analytical reports on purchases.
  • Make information available in the database and filing system.
  • Ensure procurement documents and records are maintained, safeguarded, and archived as required by law.
  • Oversee all inventory and equipment purchases, tag and enter into the asset register
  • Define the running stock levels.

NATURE AND SCOPE

Internal Contacts: All Staff

External Contacts: Suppliers and customers

KNOWLEDGE, SKILLS AND EXPERIENCE

Skills and Attributes

  • Bachelor’s Degree in Procurement/Supply Chain/ Logistics/ Contract Management
  • At least 4 (four) years’ work experience in a similar role
  • CIPS, APS-K, CPSP-K, or progress towards attainment of the same
  • Membership in relevant professional body
  • Excellent negotiation and analytical skills
  • Internal consulting and advisory skills.
  • Planning and organization skills
  • Decision making and problem solving.
  • Oral and written communication and presentation skills

How To Apply

Applications with a detailed CV, indicating your telephone contacts with names and addresses of three referees should be emailed to hr@paciskenya.com not later than 17th September 2021.

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