International Rescue Committee – Compliance Coordinator.

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Requisition ID: req21109

Job Title: Compliance Coordinator

Sector: Compliance

Employment Category: Fixed Term

Employment Type: Full-Time

Open to Expatriates: No

Location: Nairobi, Kenya

Job Description

The International Rescue Committee responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, IRC offers life-saving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in more than 30 countries and in 22 U.S. cities, IRC restores safety, dignity and hope to millions who are uprooted by conflict or disaster. IRC leads the way from harm to home.

Background

Across two refugee camps, Dadaab and Kakuma, and four counties (Garissa, Turkana, West Pokot and Nairobi), the IRC implements programs in the sectors of health, Nutrition, governance & rights, and women’s protection & empowerment, Economic Recovery and Development, as well as providing emergency response through a network of four field offices and a range of institutional and community-based partnerships.

Scope

The Compliance Coordinator will support the Country Director and senior staff to oversee ethics and compliance related functions across the country program. The core purpose of the role is:

To support and promote an ethical and compliant work environment within the Kenya Country Program, through proactive prevention initiatives to raise awareness and promote behaviors consistent with IRC’s Code of Conduct; and to provide timely review of alleged wrongdoing inconsistent with IRC values and policies under the supervision of the ECU Investigation team.

The role will have a range of responsibilities, all aimed to promote a culture of integrity, ethics and compliance in the behavior of staff, incentive workers and volunteers and to coordinate consistent and effective follow up as needed when there are allegations of misconduct. The Compliance Coordinator is responsible for providing guidance, facilitating, and supporting the compliance of the International Rescue Committee (IRC) Kenya country program and the implementing partners to local laws, IRC policies and procedures and donor guidelines, regulations, and contractual commitments.   

Major Responsibilities

1. Prevention: Create a safe and compliant environment

  • In coordination with and under the guidance and direction of the Country Director and the Global Ethics and Compliance Unit (ECU), act as focal point for the local integration of IRC Organizational Policies and co-ordinate a training and awareness programme for staff on ethics and compliance issues.
  • Ensure compliance to applicable Kenyan laws and donor guidelines and regulations governing grants.
  • Participate in project cycle meetings opening, review and closure meetings for key donor grants. In close collaboration with the Grants team, lead the compliance section of project opening meetings and subsequently as required.
  • Conduct compliance reviews as appropriate, prepare reports for the SMT and ensure that recommendations are implemented.
  • Follow up with Department Heads and budget holders in ensuring timely response to compliance audit requirements and recommendation.
  • Partnership management – oversee the transparent selection process of the partners, the reviews and evaluation of processes from a compliance perspective. Review the partners’ agreements or contracts, ensuring compliance to IRC policies and procedures.
  • Provide on needs basis, capacity building and trainings to partners or sub recipients on contract compliance issues, and risk identification & management.
  • Actively monitor the status of mitigation measures to be implemented by the Country Program related to its Enterprise Risk Management
  • Using a range of innovative strategies promote a culture of ethical and compliant behaviors across all field bases, offices and areas of operation.
  • Promote a culture of reporting on ethics and compliance concerns, providing appropriate feedback to staff, partners, and complainants, working closely to ensure support and follow up is provided.

2. Misconduct Allegations and Investigations

  • Work with IRC’s global Ethics and Compliance Unit (ECU) and Country leadership, to ensure that staff and partners are aware of the IRC’s reporting mechanisms.
  • Provide timely support to the ECU on investigations as appropriate, in accordance with the IRC’s investigations process.
  • Contribute to investigations on a case-by-case basis under the guidance of ECU (Sr Director of Investigations).  This may include the following:

– By agreement and in conjunction with ECU, support or undertake investigations of breaches of IRC Way including alleged fraud, waste, financial corruption, and safeguarding misconduct while ensuring objectivity, impartiality, and fairness throughout the investigative processes in accordance with generally recognized international investigative standards, and IRC Investigation Guidelines.

– Prepare investigation reports (in English) and ad hoc briefs pertaining to investigations in coordination with ECU.

– Liaise with ECU to ensure identification of impacted donors on allegations of misconduct.

– Undertake investigation assignments in the local area at the direction, and in coordination, with ECU, keeping country and regional management informed, when appropriate, consistent with any investigation confidentiality constraints

3. Other

  • Work in collaboration with and support the Monitoring and Evaluation/ Client Feedback team on client responsiveness, ensuring any issues are escalated from the client responsiveness mechanisms to the CD/ECU when appropriate.
  • Support the Monitoring and Evaluation / Client Feedback senior staff to roll out training to all Client Feedback staff to ensure clear understanding of what to escalate and how to do so.
  • Perform other tasks as requested by the CD as required.  

Key Working Relationships

Members of the Country Program Senior Management Team, Head of Teams (especially, the Grants and Technical Coordinators, Field Coordinators, SMT members, Budget holders and the Ethics and Compliance Unit.

Qualifications

  • Master’s degree and full professional qualification in relevant social sciences e.g. in Law, Audit or other.
  • At least 8 years relevant experience, with a minimum of 5 years’ experience within NGOs or in the development / humanitarian sector, with knowledge of donor rules and regulation.
  • Knowledge of humanitarian Law and the Kenyan Labour Law is an added advantage
  • Financial compliance knowledge is an added advantage
  • Strong planning, organizational and interpersonal skills.
  • Excellent analytical, presentation, and reporting skills.
  • Ability to respond to changing priorities.
  • Ability to work independently on own initiative
  • Excellent communication skills, verbally and in writing, in English and Kisawhili a plus.
  • Evidence of successful experience in compiling and conducting training workshops.
  • Excellent IT skills in Microsoft Word, Microsoft Excel.
  • Strong commitment to IRC’s mission, purpose and values.

CLICK HERE TO APPLY

Standards of Professional Conduct: The IRC and IRC workers must adhere to the values and principles outlined in the IRC Way – Code of Conduct.  These are Integrity, Service, and Accountability.  In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Harassment-Free Workplace, Fiscal Integrity, Anti-Retaliation, Combating Trafficking in Persons and several others.

Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowance.

Kenyan nationals are encouraged to apply.  International allowances are not available for this position. Salary and employee benefits are compliant to the Kenyan NGO Sector. 

IRC is an Equal Opportunity Employer and considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status or disability.

Disclaimer:

Please take note that International Rescue Committee (IRC) does not ask for any fees in connection with its recruitment processes.

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