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Global Indirect Categories Leader
Location: Any MSF Office
Duration: 12 months temporary contract, full-time
Reporting to: MSF Strategic Procurement Program (MSPP) Manager
Starting day: 1st of January 2022
* By default, the successful candidate will be offered a contract in the MSF office of their country of residence at the time of application
I. MSF INTERNATIONAL
Médecins Sans Frontières (MSF) is an international, independent, medical humanitarian organisation that delivers emergency aid to people affected by armed conflict, epidemics, healthcare exclusion and natural disasters. MSF offers assistance to people based only on need and irrespective of origins, religion, gender or political affiliation.
MSF consists out of 5 Operation Centres (OCs), 3 European Supply Centres (ESCs) and 22 partner sections (PS).
MSF International provides coordination, information and support to the MSF Movement, as well as implements international projects and initiatives as requested. MSF International also provides administrative support to the MSF Access Campaign.
II. POSITION BACKGROUND
In recent years, there has been a significant development in MSF’s medical and operational activities that has been sustained by an upsurge in MSF’s operational budget and complexity. Every year, approximately half of MSF’s budget is spent in procurement (services and goods).
In line with the MSF Organizational Supply Strategy’s (OSS), the MSF Strategic Procurement Program (MSPP) has been launched in order to intensify collaboration between the different MSF entities and streamline the existing MSF procurement set up, in order to achieve optimal operational efficiency by avoiding duplication, waste and operational complexity.
The ultimate goal of the program is to develop and implement a global, common approach to strategic procurement across all entities (OCs, ESCs and PS) at international, regional and national level.
In this frame, MSF intends to implement a Category Management Structure for selected categories of goods and services.
On Indirect Spend, 2 Category Buyers have been managing the Travel and ICT Categories and additional categories have already been identified for a Category Management approach and would need to be implemented in the 2 coming years. In parallel, 2 indirect buyers positions have been created to develop best procurement practices in the Partner Sections.
In this context, a more focused approach in the development of the Category Management Structure for the indirect categories needs to be taken, therefore we are looking for a Global indirect categories leader.
This position is temporary for the duration of one year in order to confirm the added value of such set up, with possible extension in case it’s successful and the Category Management structure is structurally rolled-out.
III. PLACE IN THE ORGANISATION
The Global indirect categories leader will:
- Report hierarchically to the MSPP manager;
- Will manage a team of category buyers and indirect buyers;
- Work closely with the ESC buyer team leaders, International pharmacists, international working groups and interacts with medical, operational and supply directors of the OCs and ESCs;
- Work with the MSPP program team and managers.
IV. OBJECTIVES OF THE POSITION
The objective of the Global indirect categories leader is to ensure the successful implementation of the category management structure and steer at best the Procurement activities for the Indirect Spend, in order to bring the most value for MSF.
1. Manage a team of Category Buyers and indirect buyers;
2. Drive Category & Strategic Sourcing Performance;
3. Further support and develop mutualized activities for indirect spend to ensure the most efficient use of the Procurement resources;
4. Develop and implement systems & processes to enable efficient and effective management of the direct spend;
5. Stakeholders Management.
V. MAIN RESPONSIBILITIES
1. Manage a team of Category Buyers and indirect buyers:
a) Mentor and coach the team;
b) Prioritize and assign effective resources to manage properly category strategy, effective negotiations, contract establishment, and supply base management in line with the movement’s priorities;
c) First level escalation for the buyers.
2. Drive Category & Strategic Sourcing Performance:
a) Develop and define KPIs and Targets in line with Operational Priorities;
b) Monitor the advances against those KPIs for the Indirect Spend;
c) Ensure the value delivered by strategic sourcing activities is maximized.
3. Further support and develop mutualized activities for Indirect Spend to ensure the most efficient use of the Procurement resources:
a) Ensure successful rollout of further indirect categories;
b) Ensure a smooth and efficient coordination of the indirect procurement activities including global and local resources;
c) Foster an integrated view of Global, Regional and Local requirements and opportunities.
4. Develop and implement systems & processes to enable efficient and effective management of the indirect spend:
a) Lead the supplier performance and risk management frameworks for indirect categories;
b) Identify the processes, systems and guidelines required to support category buyers‘ job and cooperation with different Stakeholders and participate in their development;
c) Further refine roles and responsibilities between category buyers, partner section buyers and local HQ buyers to ensure smooth and efficient collaboration.
5. Stakeholders Management:
a) Act as Procurement Business Partner for key identified stakeholders, as a way to promote and develop the position of Procurement within the Movement;
b) Support in establishing the appropriate Decision Channels;
c) Extend Procurement Coverage by aligning with Stakeholders on new priority areas (Categories & Entities).
- Bachelor Degree in Business, with ideally a specialization in purchasing or project management, or a combination of relevant education and professional experience.
- 7+ years of experience in Procurement or Supply-related function, of which 5+ years of experience in strategic procurement including supplier management;
- Proven experience with people management;
- Direct work experience in a complex multi-entities’ organization;
- Direct work experience in MSF is an asset;
- Experience in global contracting and negotiations.
Knowledge and Skills
- Excellent communication skills, assertiveness and negotiation skills;
- Team player with strong customer orientation;
- Ability to work in a cross-cultural and cross-functional environment;
- Drive for change, improvement and innovation;
- Strong organizational skills, ability to handle multiple priorities at one time;
- Excellent analytical skills and strategic thinking;
- Proficiency in standard office tools including Word, PowerPoint, Excel and data management.
- Fluent spoken and written English;
- Good command of French is a strong asset.
Deadline to apply: 30th of November 2021
Only shortlisted candidates will be contacted.
At MSF, we are committed to an inclusive culture that encourages and supports the diverse voices of our employees. We welcome applications from individuals of all genders, ages, sexual orientations, nationalities, races, religions, beliefs, ability status, and all other diversity characteristics