Laterite – Accounts and Admin Assistant.

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Accounts & Admin Assistant
Nairobi, Kenya
This vacancy is open to Kenyan nationals
Summary
Laterite is looking for an Accounts & Admin Assistant who will provide support with managing
our accounting and finance functions for the Kenya office.
About Laterite
Laterite is a data, research, and technical advisory firm that helps clients understand
and analyze complex development challenges. We work with universities, global think
tanks, international NGOs, multilateral donor organizations, and government ministries and
agencies. Our clients include, for example, the World Bank, USAID, TechnoServe, Promundo,
the Mastercard Foundation, and several UN agencies.
Our network of offices currently includes the Netherlands, Rwanda, Ethiopia, Kenya,
and Uganda. The team brings together more than 60 full time local and international staff, as
well as 1,000 enumerators across countries, in a dynamic work environment. We are proud to
be a culturally diverse organization. Learn more: http://www.laterite.com
Job description & key responsibilities
Under the supervision of the Finance and Accounts Associate, the role will perform the
following:
• Perform monthly postings & reconciliations e.g., petty cash, bank, supplier and tax reconciliations using Quick Books
• Manage filing of all contracts, invoices and salary slips and other relevant documents
• Ensure compliance and timely filing of all taxation and other regulatory requirements
(NSSF, PAYE, VAT & WHT)
Must-haves:
Bachelor’s degree in Accounting/Finance or similar field
Demonstrated 1-2 years’ of relevant experience in a fast-paced
environment
Knowledge of accounting, book-keeping and forecasting and operations
management, and proficiency in MS-Office especially Excel
Excellent written and oral communication skills in English and Swahili
Experience with QuickBooks accounting software

Review all field expenses including sitting with enumerators for reconciliation of budget
with actual expenses as well preparing a project expense report for each batch of field
expenses
• Process payments for any project related expenses and also supplier payments
• Ensure controls for certain project-related expenses and increase our cost-efficiency
by diversifying and improving our agreements with suppliers
• Liase with the tax advisors and external auditors to respond to queries, provide
documents and seek advice / resolution from them
• Continuous help with immigration processes to assist in expats settlement i.e., Work
permit, special pass, visas and alien card application follow ups
• Work with Finance and Accounting Associate for monitoring cash and bank balances
and ensuring adequate balances to meet all payment needs
• Offer support on all admin matters in the Kenya office e.g.: Procurement of all office
needs, manage office equipment and maintain keys for the office
• Oversee support staff e.g.: office cleaner
• Help with logistics for enumerator training, workshops and meetings (booking rooms,
catering, hiring furniture, organizing transport, etc)
• Assist with the management of Petty Cash for the office
• Perform other tasks/duties as assigned
Profile
You are a motivated accounting professional dedicated to growth, learning and development
and have the knowledge to help perform daily accounting and admin tasks that will support
Laterite’s financial team. We are looking for:
• A self-motivated professional with excellent knowledge of accounting standards, tax
knowledge and great numerical and analytical skills.
• A proactive individual who is constantly assessing organizational needs to design
processes that enhance efficiencies in our finance and accounting function.
• An excellent communicator with the ability to engage and support the Finance and
Accounting Associate, has a multinational sense of team work, an appreciation of
cultural diversity such as Laterite.
• An agile professional with a learning mindset and passion for improving systems to
enhance financial management practices.

Requirements:
• BA Degree in Accounting/Finance (CPA/ACCA qualification is a plus)
• Minimum 1-2 years of relevant professional experience
• Excellent spoken and written English communication skills
• Ability to multi-task and work effectively
• Experience with QuickBooks accounting software and excellent knowledge of
accounting, book-keeping and forecasting and operations management, and
proficiency in MS-Office especially Excel
Additionally, we are looking for:

  • An individual with excellent interpersonal, numerical and analytical skills who thrives
    in a fast-paced environment where timelines can be unpredictable.
    • A keen sense of core individual values all hinged on integrity and an excellent team
    player with a strong passion to learning and growth.

How To Apply
Please complete the following application form:https://form.jotform.com/212855720124551
The application process will involve three steps: (i) an online application, (ii) an online
assessment; and (iii) interviews.
Successful candidates will be contacted with information regarding the next steps.
Applications are reviewed on a rolling basis so we encourage you to apply ASAP.

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