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Requisition ID: req22528
Job Title: Project Finance Officer
Employment Category: Regular
Employment Type: Full-Time
Open to Expatriates: No
WHAT WORKS II
IRC is seeking a Project Finance Officer to support a seven-year Programme funded by the UK’s Foreign, Commonwealth and Development Office (FCDO) to improve prevention and response to violence against women and girls. The ‘What Works to Prevent Violence – Impact at Scale’ Programme will build on the success of its predecessor (‘What Works I’) to prevent and contribute to eliminating violence against women and girls (VAWG) by:
• Systematically designing, implementing and rigorously evaluating a range of approaches to scaling up violence prevention efforts, translating proof-of-concept evidence into robust, largescale Programmes and strategies.
• Designing, piloting and testing new theory-driven violence prevention approaches (innovation).
• Strengthening long-term capability and capacity to deliver cutting-edge, evidence-based violence prevention Programmes across the Programme’s grantees, the UK Government (principally FCDO), and developing country governments; and
• Using evidence to influence a more effective, scaled-up global response to end VAWG.
Project Finance Officer for What Works II
The Purpose of the Role
§ To provide high-quality support to Fund Management Team and grantees on financial management.
§ To lead on a range of financial processes on the assigned projects, from reviewing budget proposals, financial planning, budgeting, reporting, performance monitoring and financial risk management, invoicing/transfers processes
§ To oversee the financial monitoring & forecasting, supplier payments, grantee payment, and contract accounting on the assigned projects.
Scope and Authority
· This position has no direct line management authority but is responsible for advising staff and grantees on spend
Responsibility for Resources:
§ This position is not a budget holder but is required to manage and oversee project budgets
§ Responsible for quality assuring accuracy of donor budget and financial reports within respective portfolio
§ Responsible for collating quarterly payments, supporting invoicing to donor, and disbursing funds to grantees
§ Responsible for submission of donor financial and narrative reports for a portfolio of smaller grants and contracts
§ Supports Grants Managers in their financial management of grantees
Key Working Relationships
§ Has regular contact with the What Works Fund Management Team and Programme Coordination Team, with regards to the financial management of the project
§ Has regular contact with VPRU Team and Grants/Finance Team in IRC US and UK with regards to financial management of all grants
§ Has external contact with grantees, as needed, with regards to technical and finance/contract management.
Project Budget Management
- Prepare and review the grant budgets to ensure data is complete and maintained on a timely basis
- In collaboration with the What Works Fund Management Team and Programme Coordination Team, ensure that all donor-related financial information is disseminated to Project, Finance and Logistics staff as well as Partners to enable them to abide by donor rules and regulations.
- Review budgets included in grant applications and proposals and ensure these are in line with call requirements.
- Provide budgetary guidance to Grants Managers overseeing grantee budgets.
Internal and External Reporting
- Prepare monthly budget versus actual reports and ensure that the Project Management Team has a good understanding of the spending progress and any other matters arising from the report.
- Prepare quarterly financial reports as per FCDO donor requirements, ensuring they are complete, accurate and produced on a timely manner to ensure adequate review, approval, and submission.
- Ensure that grant management system is updated with project financial information; and run reports and analysis to update Fund Director and donor, as required.
- Coordinate and review grantee financial reports
- Setting up financial templates for grantee to report on
- Manage and monitor expenses versus project budget, highlighting variances and resource allocation needs to Fund Management team
- Review quarterly financial reports produced by Country Offices and Partners ensuring they are complete, accurate and produced on a timely manner for consolidation and submission
- Review budget variation requests and process in consultation with Fund Management team
- Ensure financial reports are produced in compliance with FCDO’s exchange rate policies, including keeping track of expenditure in currencies other than GBP and identifying the rate at which they need to be converted into GBP
- May be required to run transaction lists and prepare reports.
Performance Monitoring and Financial Management
- In coordination with Project Management Team and Partners, prepare and consolidate monthly & quarterly invoices and expenses forecasts
- Prepare cash flow forecasts, consolidated with Partners and Country Offices
- Analyse variances of the forecast and actual spending and submit adjustments as required.
Invoicing/Fund Transfer Process Monitoring
§ Check the invoices received by Partners and monitor the payment process
§ Submit payment requests to finance and overall financial oversight
§ Consolidate payment breakdown by Country Offices and partners according to previous quarter spent, balance and forecasts
§ Process fund transfers to Country Offices, as needed.
Skills, Knowledge and Qualifications:
- Bachelor’s degree in Accounting, Commerce, Economics, or Business studies, or other related subject or equivalent work experience
§ At least 3 years of related work experience, preferably for an International Non-Governmental Organization managing FCDO grants or contracts
- Knowledge of FCDO’s rules and regulations
- Knowledge of computerized accounting software and ERPs
- Excellent proficiency in Microsoft Excel
§ Excellent organisational skills
- Ability to build good working relationships with Project Management Team and Partners, at different levels, functions and in different locations
§ Ability to work with limited supervision, and productively in a fast-paced environment
- Good experience of providing financial management and monitoring support to development, humanitarian or research projects or Programmes
- Significant experience in a Finance or Grants Management department
- Good experience in providing grant and contract management to donor-funded projects
- Good experience of working within an International Donor-funded Organization
§ Experience in financial management of commercial contracts, including FCDO
§ Prior experience working in countries where IRC operates
§ Experience of project financial close-out procedures