CARE – Operations Accountant.

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Company Description

CARE is an international NGO with local staff and community partners in 100 countries. We create local solutions to poverty and inequality and we seek dignity for everyone every day and during times of crisis.  These solutions have a broad range, from disaster response to food and nutrition to education and work for women and girls to healthy mothers and children. CARE puts women and girls at the center of everything we do because when they have equal access to resources, they lift their families and communities out of poverty. Our staff live where they work, which makes us effective at understanding the challenges they face. We’ve been doing this for 75 years, since World War II. It started with the world’s first CARE Package® of food for the post-war hungry in Europe. Our work today is as important as ever, we believe that poverty and inequality are historic injustices that we can end within a generation, for good. If you share our core beliefs: poverty is an injustice; poverty is solvable; and together, we have the power to end it, join us, and Fight with CARE.​

Job Description

The Operations Accountant, will be responsible for smooth running of daily operations of the finance function in Dadaab and the supervision of the Finance Officer and Finance Assistant.  The responsibilities include Implementing financial and procurement policies and procedures, Banking & Treasury functions, support in auditing, budgeting, managing vendors and providing the program teams with all the support related to finance

JOB RESPONSIBILITY 1: Finance and Operations

  • Tracking Project budgets and expenditures by funding source and monitoring field activities for compliance with budgets for each project
  • Preparation of donor financial reports.
  • Implementing financial and procurement policies and procedures to the highest standard as laid down by the CARE and in accordance with international standards.
  • Supervise Finance Officer and Finance Assistant’s and ensure thy perform their duties as per the job descriptions 
  • Ensures that expenses are posted timely and accurately in the accounting system. 
  • Ensures that monthly end process is done timely and accurately. 
  • Manages General Ledger and reconciliations including Bank, debtors, creditors and prepayments accounts.
  • Attending to queries that arise during finance operations from both the internal and external clients
  • Ensuring daily backups of data transactions related to Finance office 
  • Processing of Financial transactions according to the laid down Policies and Procedures
  • Ensuring that the financial transaction documents are maintained and archived in a systematic manner per transaction number.

JOB RESPONSIBILITY 2: Banking and Treasury management

  • Review bank statements of assigned bank accounts, analyze bank charges before recording and submission to Accounts Coordinator and Shared Service Centre. Ensure correct and completely recording of bank charges transaction on timely manner.
  • Responsible to ensure that checklist register for bank confirmation is timely, properly and accurately filled.
  • Issue and record to appropriate fund code/PID receipts to acknowledge deposits of grants, refunds from staff advances and any other miscellaneous receipts on timely manner and ensure banking is done within 24-48 hours of receipts
  • Coordination with the bank & CARE security officer during banking. 
  • Prepare regular forecasts and ensuring availability of cash to meet the project needs
  • Ensure the Bank reconciliations are correctly and timely done. Review the reconciliations before submitting to the Finance Manager.
  • Ensuring that the cash custodian keep up to records of cash in hand and payments done
  • Oversee the cash management – receipts and disbursements

JOB RESPONSIBILITY 3: Auditing and processing of payment vouchers

  • Ensure that the financial transactions are recorded on a timely basis, and that this are accurate, complete, and reliable, and in accordance with relevant policies 
  • Ensure all payment vouchers and other related financial documents are well-organized and filed sequentially in a timely manner
  • Support internal and external audit teams through prompt retrieval of finance vouchers and other required documents 
  • Verify travel claims and vendor documents before submission to Shared Services Center (SSC) for processing 
  • Ensure vendors are paid on time and within the set deadlines.
  • Verification of PeopleSoft Journals.
  • Keeping track of payables
  • Identifying and highlighting of audit issues that need to be addressed with a view of filling in gaps identified in the Internal Control processes.

JOB RESPONSIBILITY 4: Budget Management

  • Support program sectors in donor contract management including preparing budgets for proposals, budget revisions, ensuring accurate and timely budget monitoring tools and donor reporting.
  • Prepare Budget Tracking tools for various fund codes once budgets are approved and agreements are signed by donors. Train (new) program teams and acting officers on budget tracking.
  • Offer constant assistance/ guidance to budget holders/ sector heads on budget tracking

JOB RESPONSIBILITY 5: Other Responsibilities

  • In liaison with the logistics team, perform periodic stock count/Asset verification to confirm completeness and accuracy.
  • Any other responsibilities that may be assigned

Qualifications

A. Education

  • Bachelor’s degree in accounting and a professional certification such as CPA II or ACCA equivalent level.

B. Experience and Competencies Required 

  • At least 4 years’ experience in accounting and donor accounting within development sector organization at a similar level with supervisory responsibilities 
  • Excellent planning, negotiation, and communication skills – ability to adapt or change priorities according to the changing demands of the job
  • Knowledge and experience with accounting software packages preferably Peoplesoft
  • Customer oriented – internal and external
  • Experience in budget preparation and donor reporting 
  • Good interpersonal skills 
  • Proficient in Microsoft suite with excellent abilities to manipulate excel
  • Adaptable, flexible, team player and able to persist in a hardship area.
  • Ability to solve problems and work with minimum supervision 

Additional Information

CONTACTS/KEY RELATIONSHIPS  
This role is expected to establish and maintain open, professional, and cordial relations with the COs internal and external customers. These include and not limited to.

Internal
Country Office teams; Program, Finance and Program support teams
Shared Service Centre

External
Vendors / Government agencies 

CARE is an Equal Opportunity Employer promoting gender, equity, and diversity. Female candidates are strongly encouraged to apply. 

WORKING CONDITIONS

The position is based at Dadaab Main Office (DMO) with frequent movements to Hagadera, Ifo and Dagahaley camps as well as any other extension camps and program sites. This is a none-family working station. Hot weather is prevalent throughout the year with limited basic amenities. Road movement to and from workstation to Garissa as well as inter-camp movement must be under police escort (Scheduled convoys). Strict adherence to security instructions all the time. It is six days workstation with a compensatory time off according to CTO policy. The incumbent will be required to travel to Nairobi office and perform official responsibilities as will be required 

The incumbent shall reside in the CARE compound while executing official duties and shall obey and adhere to residential compound regulations.

Deadline to receive all applications will be on or before  13th December 2021, at 5.00 P.M EAT. 

Only short listed candidates will be contacted. Canvassing will lead to automatic disqualification.

CLICK HERE TO APPLY

CARE does not charge a fee at any stage of the recruitment process. Qualified Female candidates are highly encouraged to apply. CARE has a commitment to gender, equity and diversity in our workplace and operations. CARE respects and values diversity and does not discriminate on the basis of race, sex, gender identity, sexuality, ethnicity, age, disability, religion or politics. This is reflected in our recruitment decisions which are made entirely through a transparent, merit-based selection process. All CARE staffs are required to comply with the Code of Conduct, Prevention of Sexual Exploitation and Abuse (PSEA) and Child Protection (CP) policies.

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