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Title: TTA Finance Manager-Integra Support
Location: Mogadishu, Somalia
Start Date: 12/1/2021
Scope of work & objectives:
ABOUT THE IRC
The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.
The International Rescue Committee has been working in Somalia since 2006, providing essential services to conflict and disaster affected communities. The IRC has been operational in Central Somalia (Mudug and Galgadud regions), Puntland and Mogadishu implementing interventions in the areas of livelihood, Governance, GBV, WASH and health reaching out to more than 300,000 conflict and drought affected people.
Scope of work & objectives:
The TTA-Finance Integra Support will assist the finance department on the finance and grant management functions temporarily during the integra roll out phase. The TTA-Finance Integra Support has responsibilities including developing proposal Budgets, BVA monitoring program spending, financial donor reporting and audits, Operating Budget reforecast and month end closing.
Proposal budget development and financial reporting
- Working with program staff & grants team to prepare grant budgets to support new proposals or realignments to ensure adequate coverage of direct and indirect costs.
- Prepare donor financial reports as per the approved donor agreements & contracts, ensuring donor regulations are adhered to in all aspects.
- Ensure the T2s for new grants are uploaded to online BvA on timely manner and ensure users have access to start spending
- Updating of annual operating budget and reviewing operating budgets forecasts of the field sites.
- Quarterly updating of the operating budget and advise the outcome to the DDF on the status of the CO budget position on a regular basis.
- Identify any shortfalls in shared costs budget coverage and ensure new budgets cover the appropriate percentage of shared costs and review of unrestricted funding versus approved allocation.
- Assisting in the development and preparation of cost allocation processes for overarching costs that comply with donor regulations on allowable costs.
- Monitor the CO SPC spending monthly and advise DDF if there is a deviation from the policy
Accounting and Reconciliations & Internal Controls
- Supervise the finance office during month end closing and offer the necessary support for smooth close out process.
- Ensure that monthly balance sheet reconciliations are completed on a timely basis and those final reconciliations and trial balances are reviewed with the DDF on monthly bases.
- Review the staff payroll and seconded staff incentives ensuring correct coding, timely payments and advise the DDF if you notice any weakness on payroll process.
- Prepare the monthly balance sheet projection.
- Maintains current knowledge of local government requirements related to financial matters and ensures compliance with tax regulations and other legal requirements.
- Develops field visit schedules and performs internal control assessment and initiates actions necessary to correct internal control weaknesses.
- Is the principal liaison with IRC NY on all finance, accounting, and cash management matters.
- Represent finance office on bidding process which are higher than $20K.
Financial reporting & Audit management
- Preparation of the FM01 and TR reports monthly.
- Review monthly BVA grant actual spending against the spending/procurement plan and advise the budget holders on any variances.
- Regular analysis of the CO grant spending on potential over/under spending.
- Meet regularly with program staff and review spending, advising on actions needed and supporting realignments required.
- Facilitates and co-ordinates internal and external donor audits.
- To be the Deputy finance director back up in all aspects
- Regular and open communication with IRC staff from all departments.
- Finance Staff recruitment as required,
- Carry out finance orientation for new incoming staff and training non-finance staff.
- A bachelor’s degree in Finance/Business Administration with minimum CPA/ACCA qualification. A Masters degree is an added advantage.
- At least five years of finance and accounting experience in a similar post
- Knowledge of fund accounting, procurement and financial management of US and UN cooperative agreements.
- Knowledge of Microsoft Office software. SUN System Accounting is an added advantage
- Ability to work independently in a rapidly changing professional environment with a view towards establishing administrative procedures and protocol that will ensure optimal functioning of the operation.
- Excellent interpersonal, organizational, and time management skills.
- Supportive personnel management style and ability to work in and as a team.
- Strong leadership skills.
- Excellent spoken and written English.
Required Experience & Competencies:
- Good written and verbal skills in the English language.
- Must be comfortable in being a proactive member of the top-management team.
- Must be able to function effectively in a loosely structured, but complex work environment and to set appropriate priorities and deal effectively with numerous simultaneous requirements
- Ability to carry out responsibilities independently with minimal technical support from within the program organization.
- Must be a patient and good communicator who can function in an organizational environment involving a diversity of cultures, languages, and personal interests and agendas.
- Good at role of facilitator and team player in solving problems.
- Committed to staff training and development.
Standards of Professional Conduct: The IRC and IRC workers must adhere to the values and principles outlined in the IRC Way – Code of Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Harassment-Free Workplace, Fiscal Integrity, Anti-Retaliation, Combating Trafficking in Persons, and several others.
Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances.
Diversity and Inclusion: at IRC, we are passionate about creating an inclusive workplace that promotes and values diversity. Organizations that are diverse in age, gender identity, race, physical or mental ability, nationality, and perspective are validated to be better organizations. More importantly, creating a safe workspace environment where everyone, from any background, can do their best is the right thing to do. So, bring your whole self to work.