RefuSHE Kenya – Procurement Intern.

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Procurement Intern (National) ,
RefuSHE Kenya.
Department: Administration
Supervisor: Procurement Officer
Contract Duration: 3 Months Contract (Short-term Fixed Contract)
Anticipated Start Date: 3rd January 2022
Anticipated Interview Date: 15th – 17th December 2021
Key Responsibilities
Keeping tracking of all PRFs raised by various users, ensuring that all relevant specifications and samples are outlined and attached.
Making sure all signed PRFs are registered to keep proper records.
Assisting in sourcing for quotations as per required specifications and negotiating with suppliers for competitive costs.
Assist in the maintenance of the procurement files (hard and soft copies back up) according to the policies, procedures, and legal requirement.
Assisting in managing suppliers’ relationships, contacts, and pre-qualifications lists.
Drafting bid analysis and uploading relevant quotations along with any required correspondences for reference by the procurement committee.
Assisting in issuance of signed LPOs to the relevant suppliers.
Assisting in following up with suppliers to ensure they deliver goods and services as per terms and conditions outlined and agreed on the LPOs issued.
Raising cash requests for supplies to be procured through cash basis and submitting relevant documentations to finance such as receipts and any approvals required for that purchase.
Submitting suppliers’ invoices and any other relevant documentations to finance team to ensure payment are processed on time.
Assisting in control spending and building a culture of long-term saving on procurement costs.
Ensuring compliance with the procurement policy and guidelines.
Perform any other lawful duties in the scope of procurement role as may be assigned by your supervisor.
Qualifications and Competencies
a) Degree in Procurement or other related studies from a recognized institution.
b) This is an entry level position hence no experience is required.
c) Good command of English both oral and written.
d) Good interpersonal and communication skills.
e) Good planning and organization skills.
f) Good working experience in MS Office suite.
g) Willingness to learn and take initiatives.
h) Ability to multitask on demanding roles and adapt to changing circumstances and priorities.
i) Ability to remain flexible in a dynamic environment and work well in a team.
j) Commitment to RK’s safeguarding and other policies on child protection.
How To Apply
Your application should be sent to hr@refushe.org indicating the position title in the email subject as “Procurement Intern” by close of business 14th December 2021. It should include a cover letter and CV.
Monthly stipend shall be provided.
HR & Administration Manager
RefuSHE Kenya
P.O. Box 63192-00619,
Nairobi.
Please note that only shortlisted candidates will be contacted.
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