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Overall purpose of the role
The Finance Assistant (FA) supports the DRC Kakuma in relation to all financial aspects of the project. The FA with guidance from the Finance Officer will ensure efficient and effective financial operations of DRC Kakuma office and the project activities. She/he will ensure compliance with DRC Operations Handbook alongside donor policies, procedures, guidelines and rules. She/he will seek and receive policy guidance/ instructions and support from the Head of Support Services (HoSS) and the Finance Controller.
- Implement financial policies and procedures;
- Establish the cash requirements, and maintain adequate cash levels and related cash controls, safe custody of safe keys;
- Ensure monthly cash counts are conducted and submitted by the end date of every month to the Finance Controller;
- Assist with month end reconciliations and closure processes;
- Assist in preparing financial reports for various donors;
- Confirm that full accountabilities (supporting documentations) are obtained for all project expenditures;
- Ensure transactions are properly recorded and entered in the relevant journals in ERP Dynamics on a regular basis for review by the finance officer or Finance Controller and that they are posted by the 5th of every month;
- Prepare bank reconciliation by the 5th of every month;
- Process approved payments of supplier / service provider invoices based on complete documentation in line with DRC/DDG financial policy and donor guideline;
- Assist in preparing schedules for all taxes withheld or paid where relevant and submit for verification before submission to the relevant authorities;
- Supporting finance officer/finance controller /managers and Project Managers to adequately prepare for both internal and external audits;
- Ensure copies of project files and related financial documents are safely kept at the DDG field office and are regularly backed up in an external storage device and share point;
- Scanning of vouchers and supporting documents and sees that proper filing is done in accordance with donor requirements and / or DRC/DDG Operational Handbook;
- Inform the country Finance controller and Kakuma field finance officer and/or area manager of all financial issues which can affect the execution of the project;
- Ensure safeguarding of all available donor funds;
- Reconcile the accounts payables, receivables and staff advances and process staff expense claims in Dynamics;
- Ensure that all the processed payments are stamped “paid”
- Issue DRC/DDG official receipts for all the funds received;
- Highly organised, punctual, delivery-focused and process- driven.
- Flexible and can adapt to arising issues while respecting local differences
- Passionate about promoting a Kenya free of armed violence and conflict
- High levels of integrity and trustworthiness
- Analytical and able to present logical arguments,
- Curious and seeks out information, strong drive to learn new things and improve own capacity,
- Takes initiative – identifies what needs to get done and does it,
- Hard working and driven to achieve objectives, Able to work under minimum supervision
- A good team player, high level of attention to detail, culturally sensitive and able to resist external pressure
Experience and technical competencies:
- A basic degree (Economics / Accounting / Finance or Business Administration) or compensating relevant work experience.
- 2 years’ experience in financial management/administration within a non-governmental organisation (NGO)
- Experience in donor compliance
- Familiarity with an Enterprise Resource Planning (ERP) system
- Experience of donor reporting ideally within the NGO sector
- Experience of analysing financial information
- Good communication and interpersonal skills
- Fluency in one of the local languages is an advantage;
- Fluency in English. Strong command of written English and ability to speak clearly to various audiences;
- High degree of computer literacy; including high knowledge of excel.
- A recognised accounting qualification (CPA II or ACCA II)
- Fluent in written and spoken English and Swahili.
DRC Core Competencies:
In this position, you are expected to demonstrate DRC’ five core competencies:
- Striving for excellence: You focus on reaching results while ensuring an efficient process.
- Collaborating: You involve relevant parties and encourage feedback.
- Taking the lead: You take ownership and initiative while aiming for innovation.
- Communicating: You listen and speak effectively and honestly.
- Demonstrating integrity: You act in line with our vision and values.
Contract: 1-year contract with possibility of extension, subject to funding and performance. Salary and conditions will be in accordance with the Danish Refugee Council terms of employment for National staff.
Availability: January 2022
Duty station: Kakuma (Does not qualify for accommodation).
Internal and External: HoSS, Supply chain staff, Kakuma Area Manager and other DRC/DDG staff in Nairobi, Kakuma and Lodwar,
Local government authorities, Other NGOs and local authority, Community members, Vendors/Suppliers
DRC has a Humanitarian Accountability Framework, outlining its global accountability commitments. All staff are required to contribute to the achievement of this framework (http://www.drc.dk/HAF.4265.0.html)
Qualified candidates are invited to submit their applications, which should include a 1-page cover letter clearly stating their motivation, and qualifications and a CV. Applications should include contact details of three professional referees who have supervised the candidate in the last five years. One referee must be the applicant’s most recent manager. Only applications that address the stipulated duties and meet the required qualifications will be considered.
We only accept applications sent via our online-application form on http://www.drc.ngo under Vacancies. Applications should be sent no later than: 4th January 2022.
DRC is committed to achieving gender parity in staffing at all levels. In light of this, female candidates and those from minority groups are strongly encouraged to apply.
DRC is an equal opportunity employer. We value diversity and we are committed to creating an inclusive environment based on mutual respect for all employees. We do not discriminate on the basis of age, sex, disability status, religion, ethnic origin, color, race, marital status or other protected characteristics.
DRC’s capacity to ensure the protection of and assistance to refugees, IDP’s and other persons of concern depends on the ability of our staff to uphold and promote the highest standards of ethical and professional conduct in relation DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment. DRC conducts thorough and comprehensive background checks as part of the recruitment process. Visit drc.ngo to read more about what we do to secure robust safeguarding mechanisms.
If you have questions or are facing problems with the online application process, please visit drc.ngo/jobsupport
Danish Refugee Council does not charge any kind of fee at any stage of the recruitment process nor does it use recruitment agents.