The Lutheran World Federation – Logistics Officer.

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LWF World Service is the humanitarian and development arm of the Lutheran World Federation. We are a widely recognized, international, faith-based organization working in over 20 countries. We seek to bring people of all backgrounds together in the common quest for justice, peace, and reconciliation in an increasingly complex and fragmented world.

A commitment to the human rights of every individual, regardless of their status, guides our work, actions, and operations. We are particularly known for our timely, compassionate, and professional humanitarian work, and for our field presence in hard-to-reach areas. Our work is people-cantered and community- based. Above all, we work with the most vulnerable, and in order to claim and uphold their rights, we engage proactively with local government and community structures.

Our partners in Kenya Somalia Program include: Lutheran Churches and their related agencies, The European Commission (ECHO), the US Government (BPRM), WFP, UNICEF and UNHCR with whom we are key implementing partners

Lutheran World Federation Kenya- Somalia, Kakuma Program is seeking to recruit a National staff for the following position;

Position: Logistics Officer

Job Purpose:

To ensure procurements, transport functions and management of warehouses is performed within agreed timelines and frameworks of LWF and its partners to deliver on the Programs.  Ensure procedures and policies drawn from the organizations procurement manual, store management guidelines and fleet management systems are adhered to by the project team.

  Key Duties and Responsibilities:

  1. Responsible for managing all logistical aspects of the project, namely procurement, transport and stores based on LWF/DWS policies and guidelines.
  2. Responsible for ensuring project proposals and budgets reflect logistical considerations
  3. Lead developing and oversee implementing of agreed procurement plans
  4. Coordinate effective transport of project supplies and project team
  5. ; Ensure all legal, insurance and maintenance issues are properly addressed.
  6. Planning and scheduling of transport, supervising transport staff and maintaining proper records of vehicle maintenance and servicing
  7. Monitoring the use of vehicles and ensuring adequate controls over the use and movement of LWF/DWS vehicles
  8. Ensure integrity in the procurement process including quotation, negotiation, award and management of supply and service contracts.
  9. Enhance the control systems in procurement, transport, stores, by conducting regular and timely checks and inspections.
  10. Responsible for conducting timely performance evaluations for drivers and implementing staff development plans.
  11. Provide orientation to new staff and visitors on logistics issues for LWF Kakuma field office.
  12. Prepare weekly, monthly, quarterly and annual reports for transport, procurement and warehousing activities and status or as may be requested from time to time by the area manager.
  13. Conducting a market survey and preparation of the list of commonly used supplies
  14. Sourcing quotations from our pre- qualified suppliers and analyzing them.
  15. Ensuring right descriptions of items and sample are provided where necessary
  16. Processing documents for several signatures as required by the policy.
  17. Providing Clerical services such as processing purchase order.
  18. Providing systematic and organized filling system for all reports both in soft copy and hard copy.
  19. Preparation of payments on time such as forwarding all serviced invoices to Finance for payments.
  20. Making all follow ups with suppliers to supply goods within the time given.
  21. Sending out tenders and preparation of selected tenders Contracts when necessary.
  22. Ensuring the right goods are bought at the right quality and the right quantity.
  23. Making follow ups to supplier’s payments to ensure that they are paid on time and no delays in supplies
  24. Notifying the program any changes in prices in the market.
  25. Issuing of all ready Contracts and PO, s to the contractors and suppliers. Education/Professional

   Experience:

  1. Degree in logistics management, procurement/supplies management or a related degree/diploma from a recognized institution.
  2. Proficiency in use of MS word, Excel and other program
  3. At least 6 year of responsible support experience in procurement and logistics. Experience in procurement of construction works is desirable.
  4. Valid professional membership KISM / CIPS

Other Specific Skill Requirements:

  1. Experience in procuring for emergency operations
  2. Strong interpersonal skills and a good team player.
  3. High level of integrity, commitment and professional responsibility.
  4. Ability to tolerate cultural, educational and religious diversity in the work place.
  5. Excellent communication, organization and presentation skills.
  6. Good analytical and problem solving skills.
  7. Ability to work independently with guidelines and clear expectations

 Success Factors:

  1. A clear understanding of the procurement manuals and following the right procedure when procuring and also ability to enforce compliance with LWF World Service and donor policies and procedures
  2. High level of dependability and productivity at the work place
  3. Excellent problem solving and decision-making skills
  4. A demonstrated ability to work well as a team player with high degree of initiative, flexibility and tolerance
  5. A demonstrated ability to work quickly and accurately, meet deadlines and process information
  6. High level of accountability, honesty, transparency and professional integrity
  7. Promoting team work within the organization while working with other colleagues.

Covering responsibilities:

  1. Act on behalf of the store supervisor/transport officer when on leave, away on mission and/or as required by the organization
  2. Support any other general activities as required by the organization

Further guidance:

  1. LWF is a right based humanitarian and development organization involved in refugee assistance programs. All LWF staff are to be flexible and willing to assist in LWF operations as and when required.
  2. This job description is subject to amendment depending upon the ongoing requirements of the Country Program.
  3. Together with the employment contract and Human Resources Policy and procedure manual, this job description forms an integral part of the employment contract between LWF and the undersigned employee.

LWF Kenya- Somalia Program is an equal opportunity employer, irrespective of gender, race or religious affiliation. LWF/WS is a signatory to the Code of Conduct for humanitarian agencies and child protection policy. Our recruitment and selection procedures reflect the organization’s commitment to the prevention of abuse and exploitation of beneficiaries.”

Female candidates and people with disability are encouraged to apply.

CLICK HERE TO APPLY

Clossing Date: 3rd January, 2022.

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