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Overall purpose of the role:
The post-holder will provide day to day management, technical support and oversight of the Fair Recycling Project activities in Nairobi. The Danish Refugee Council (DRC) is the lead agency to implement this 3-year Danida funded project in collaboration with Mr. Green Africa (MGA) and Unilever. The Project Manager (PM) will be responsible for coordinating the project across the consortium members. The PM shall help to develop and standardize, to the extent possible, systems and procedures, and to ensure cross-functional learning among consortium members, and provide effective backstopping for project team members when circumstances require it. The PM will be responsible for identifying and securing new sources of funding for expansion (inc. donor management) and act as the main point of contact for DMDP Secretariat in consultation with the Head of Programmes (HoP) and directly supervise project staff in coordination with the DRC Urban Area Manager. Finally, as the project is a Public Private Partnership, the Project Manager will be responsible for managing the expectations of and relationships between all project partners (NGO and private companies).
R1: Project Management, Development, Monitoring and Evaluation
- Ensure the project is implemented in ways responsive to the beneficiary communities, donor compliance procedures and vision/mission of each of the partner organizations. This includes working closely with (private sector) consortium members, local government, partner organizations and companies, and community structures to successfully implement and strengthen local capacity.
- Ensure all project interventions are aligned with core business processes of both MGA and Unilever to safeguard sustainability of project activities.
- Ensure that the project has appropriate monitoring, evaluation, accountability and learning systems established (including impact evaluation), and that the project documentation is comprehensive (electronic and hard copy).
- Ensure project activities are delivered according to the agreed project proposal and implementation plan, and that all activities and deliverables are completed within the agreed timeframe and budget, reports are submitted as per the agreed schedule and formats are fulfilled as specified in signed agreements.
- Ensure work plans are regularly updated in collaboration with the project team, ensure project plans and project tracking tools are used by the project team, and monitor project activity implementation.
- Ensure community participatory planning and targeting in line with project design and needs, and following donor compliance procedures.
- Provide on-site support through frequent visits to all project sites.
- Engage with the various technical staff from DRC, MGA and Unilever to facilitate support to the team.
- Serves as the primary contact with respect to project implementation for the donor.
R2: Training & Capacity development
- Identify training needs of team and explore options for meeting them.
- Build internal team capacity especially in the field of sustainable and financially viable plastic recycling.
- Provide continuous technical support and mentorship for Project Officers, Project Assistants, Community Mobilisers, MEAL Officer in the project in order to develop their professional and technical competencies.
- Participate in all relevant trainings offered by all project partners and/or externally to become technically equipped for project implementation and monitoring.
- Ensure that minimum standards for project management and accountability are met.
R3: Coordination & Partnership
- Coordinate the day-to-day implementation of the project and ensure effective integration among the consortium members, with special attention for the specific needs and expectations of the commercial and non-commercial project partners.
- Ensure proper communication mechanisms are in place to guarantee effective and timely communication between project staff and the consortium members and management.
- Participate in regular external stakeholder meetings, and maintain external relations with the relevant government agencies, and stakeholders across the project areas.
- Ensure there is a system for networking and communication with relevant local government line departments, RAS, UNHCR, relevant actors, and community representation in the project areas.
- Promote collaboration and synergy between the consortium member project activities and similar projects, businesses and activities in the project areas.
- Promote a positive profile of the project and good understanding among other actors and communities about the project.
- Develop and maintain strong working relationships with all stakeholders.
- Represent the project at interagency coordination meetings as well as other key stakeholder forums related to the sector.
R4: Budget Management
- The post holder will oversee the Fair Recycling project budget responsible for budget monitoring, cash forecasting and BFU reviews while working closely with DRC, MGA and Unilever. Will oversee the project budget in order to maintain project expenditure within budget parameters, ensuring adherence to DRC financial procedures and DMDP/DANIDA requirements.
- Track budget spending and ensure timely reviews of financial transactions and budget utilization every month.
- Support team members to utilize financial planning tools, such as spending plans, procurement plans, and work-plans based on activities and budgets.
- Work closely with the respective Area Programme and the Country Office team in budget drafting and revision processes as per identified/prioritized needs of the project.
R5: Staff Management
- Directly lead, manage and motivate the Project Officers and MEAL Officer. Ensure that they have clear objectives and receive regular supervision and reviews. Develop a plan, and oversee management, of all project staff.
- Ensure appropriate participation of staff in project management, day to day implementation and decision making, and escalating issues to the Project Steering Committee.
- Ensure project staff members attend and participate in weekly and monthly office management meetings as per schedule
- Ensure timely recruitment of highly competent project staffs.
- Monitor and provide objective feedback related to staff performance, including objective-setting, probation & performance evaluations to promote growth and development.
Experience and technical competencies:
- At least 8 years of experience working in multi-donor-funded and/or multi-stakeholder projects or programmes, 4 years of which in managing recycling and/or environmental projects or programmes
- Experience working in and deep understanding of private sector enterprises and/or implementing livelihoods/self-reliance, protection or advocacy interventions within commercial companies
- Basic understanding of IT and ERP tools commonly used in commercial enterprises and NGOs
- Experienced project manager, demonstrating a good understanding of Project Cycle Management
- Able to navigate between commercial and non-profit consortium members, their workstyles, and their agenda’s
- Experienced working with and implementing projects using the Human-Centered Design approach
- Experience in capacity-building staff, and in convening and facilitating trainings and workshops
- Excellent analytical and report-writing skills
- Has excellent communication (spoken and written) and presentation skills
- Excellent planning and organizational skills coupled with conflict management skills
- Experience with remote management of staff
- Possess a sense of cultural awareness, sensitivity and respect for diversity
- Strong organizational, team spirit and team work skills
- Knowledge of the key issues and current trends in refugee affairs
- Master’s in International Development, Entrepreneurship, Business Administration, Environmental Sciences or other relevant fields, or Bachelors with relevant work experience
- English (fluent, spoken and written)
- Swahili (fluent, spoken and written)
DRC’s Core competencies:
- Striving for excellence: you focus on reaching results while ensuring an efficient process.
- Collaborating: you involve relevant parties and encourage feedback.
- Taking the lead: you take ownership and initiative while aiming for innovation.
- Communicating: You listen and speak effectively and honestly.
- Demonstrating integrity: you act in line with our vision and values.
Contract duration: 11 months. Salary and conditions will be in accordance with the Danish Refugee Council terms of employment for National staff.
Availability: February 2022
Duty station: Nairobi (Eastleigh)
Internal: DRC, Mr. Green Africa and Unilever
External: County and national government line ministries, UNHCR, RAS, relevant Government departments, County Steering Committee/s, Relevant Inter-agency Working Groups, Project Donor and Danish Embassy in Kenya
DRC has a Humanitarian Accountability Framework, outlining its global accountability commitments. All staff are required to contribute to the achievement of this framework (http://www.drc.dk/HAF.4265.0.html)
Qualified candidates are invited to submit their applications, which should include a 1-page cover letter clearly stating their motivation, and qualifications and a CV. Applications should include contact details of three professional referees who have supervised the candidate in the last five years. One referee must be the applicant’s most recent manager. Only applications that address the stipulated duties and meet the required qualifications will be considered.
We only accept applications sent via our online-application form on http://www.drc.ngo under Vacancies. Applications should be sent no later than: 18th January 2022.
DRC is committed to achieving gender parity in staffing at all levels. In light of this, female candidates and those from minority groups are strongly encouraged to apply.
DRC is an equal opportunity employer. We value diversity and we are committed to creating an inclusive environment based on mutual respect for all employees. We do not discriminate on the basis of age, sex, disability status, religion, ethnic origin, color, race, marital status or other protected characteristics.
DRC’s capacity to ensure the protection of and assistance to refugees, IDP’s and other persons of concern depends on the ability of our staff to uphold and promote the highest standards of ethical and professional conduct in relation DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment. DRC conducts thorough and comprehensive background checks as part of the recruitment process. Visit drc.ngo to read more about what we do to secure robust safeguarding mechanisms.
If you have questions or are facing problems with the online application process, please visit drc.ngo/jobsupport
Danish Refugee Council does not charge any kind of fee at any stage of the recruitment process nor does it use recruitment agents.
DRC as an employer
By working in DRC, you will be joining a global workforce of around 8000 employees in 40 countries. We pride ourselves on our:
- Professionalism, impact & expertise
- Humanitarian approach & the work we do
- Purpose, meaningfulness & own contribution
- Culture, values & strong leadership
- Fair compensation & continuous development
Providing equal opportunities
We are committed to creating an inclusive and positive work environment based on mutual respect for all employees. All applicants are considered for employment without attention to race, age, ability, ethnicity, nationality, religion, gender identity, sexual orientation, marital status, or any other factor. At DRC we celebrate diversity and appreciate our employees for the people they are and their unique skills, backgrounds, and perspectives. We encourage all interested candidates to apply.
Promoting high standards
DRC’s capacity to ensure the protection of and assistance to refugees, IDP’s and other persons of concern depends on the ability of our staff to uphold and promote the highest standards of ethical and professional conduct in relation DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment. DRC conducts thorough and comprehensive background checks as part of the recruitment process.