Sightsavers – Administrative Assistant.

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Location:      Nairobi, Kenya

Contract:      Fixed Term Contract 2 years (renewable)

Salary:           Local Terms and Conditions apply

About the role of Administrative Assistant

As the Administrative Assistant you will support the Country Director, Programme Manager and Finance and Support Services Manager with day-to-day administrative duties. You will be responsible for day-to-day provision of front office and specific administrative services.

Knowledge, skills and experience for Administrative Assistant

  • Occupying the reception desk and welcoming any visitors to the office,
  • Ensuring timely opening of the office and availability of all essential services, supplies, stationery, and amenities are available to staff and visitors,
  • Facilitating incoming and outgoing correspondence.
  • Facilitating meetings, travel needs of staff and visitors
  • Monitoring completion of Sightsavers vehicles logbooks and maintenance checks reports
  • Making requisitions for small petty cash payments,
  • Facilitating meetings by ensuring adequate amenities (coffee, teas, lunches) are in place and taking minutes of discussions.
  • Manage logistics as when required

Essential:

  • Certified Diploma in Secretarial, business or office administration
  • Excellent organisational and communication skills
  • Ability to multitask to meet objectives
  • Previous experience within an INGO
  • Fluent in English and Swahili
  • Excellent IT knowledge, Microsoft Suite
  • Proven professional work experience within a busy secretarial support environment

Desirable:

  • A team player
  • Active listener
  • Motivated to provide exceptional customer service
  • High level of integrity

The Administrative Assistant is a highly varied and involved role and the above is not an exhaustive list of duties or required professional skills. Please see the Job Description for full details.

Closing date: 26 January 2022

Interviews are likely to take place week commencing 31 January 2022

How to apply

Please use our website portal to apply for this position. Please add all your professional work experience in the application form. Applications should be completed in English.

CLICK HERE TO APPLY

As an equal opportunity Employer, we actively encourage applications from all sections of the community. Qualified persons with disabilities are particularly encouraged to apply.

Closing Date: 26 January, 2022

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