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Karatina University – Finance Officer.

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KarU/HR/FO/2022

JOB TITLE: FINANCE OFFICER – GRADE 15:

Basic Salary for this position is between Kshs. 209,694/= by Kshs. 6,672/= to Kshs. 283,087/=.

Specialization

The Finance Officer is the head of Finance Department who is responsible for overall formulation and implementation of finance policies and strategies, organization, control and supervision of the department.

Job Description

i) Provide technical advice on financial matters to University Management and Council.

ii) Develop the Departmental strategic plan to meet strategic and financial objectives of the University.

iii) Develop departmental work plans that will guide the members of the Department each year in achieving the strategic objectives.

iv) Advice and set financial targets for the University and evaluate them through performance contracts.

v) Prepare University budgets to request for funds from the Ministry and guide utilization of financial resources.

vi) Prepare and submit management reports (financial projection/ cost benefit analysis) to facilitate decision making.

vii) Prepare and submit annual financial statements and quarterly reports in compliance with statutory requirements.

viii) Review and formulate accounting policies and regulations that govern operations of the University.

ix) Institute internal controls in the operations of the Department to ensure accuracy of financial records and enhance efficiency in service delivery.

x) Review and formulate quality management procedures to guide operations within the department.

xi) Allocate duties, supervise and conduct appraisals to evaluate the performance of finance staff.

xii) Promote staff development and capacity building through training, mentorship and coaching to ensure subordinate are equipped with the necessary knowledge and skills to carry out their duties effectively.

xiii) Custodian of the assets register of the University to ensure safe guarding of assets.

xiv) Provide interpretations to various financial policies and laws to enhance implementation of the same.

xv) Update the University management on the new/ current financial trends and their impact to the University – this is to facilitate compliance and review of strategy.

xvi) Act as the liaison person for all financial audits both internal & external audits.

xvii) Ensure adherence and compliance to financial regulations and standards e.g. IPSAS.

xviii) Liaise with the Ministry of Education and other financial institutions on financial matters to facilitate smooth running of the University.

xix) Cash management by monitoring cash flows of the University to facilitate planning and utilization of same.

xx) Keep records to ensure that all books of accounts are properly maintained as a statutory requirement.

xxi) Custodian of accountable documents for finance in compliance with statutory requirements.

xxii) Facilitate effective and efficient service delivery to ensure all clients are given services to the required standard and as per the University service charter.

xxiii) Attend to customer feedback by providing responses to all complaints and compliments.

xxiv) Advise University committees on financial matters to facilitate decision making.

xxv) Approve payments and release of funds to enable the execution of various tasks within the University.

xxvi) Monitor budget operation activities at all levels to ensure all activities are within the stipulated budgetary allocations.

xxvii) Monitor and ensure the University revenue targets and projections are met in order to advise on expenditures.

xxviii) Assist in budgetary controls to ensure budgets are adhered to. xxix) Authorize payments to be settled for expenditures incurred.

xxx) Any other duty assigned by a senior officer.

Job Requirements for Appointment

a. Job Specification/Requirements for Appointment

For appointment to this grade,  a candidate must  have:

i) Masters  Degree   in   finance   or   accounting  field   from   a  recognized institution

ii) CPA (K)

iii).  At least fourteen (14) years relevant work experience, ten (10) of which must  have been in a senior  managerial position.

iii)   Membership registration with ICPAK or any other  relevant professional body

iv) Knowledge  of Information and Communication Technology

v) Doctorate degree  is an added advantage

b. Job Specification/Requirements for serving employees

For promotion to this grade,  an employee must  have;

i) Masters Degree in Finance or Accounting field from a recognized institution

ii) CPA (K)

iii)  At least three (3) years work experience at grade 14.

iv) Membership registration with ICPAK or any other  relevant professional body

v) Shown merit  and ability as reflected in work performance and results

vi) Knowledge  of Information and Communication Technology

vii) Doctorate degree  is an added advantage

TERMS AND CONDITIONS OF SERVICE

The   successful  candidates  will  be   offered   a  competitive  remuneration   package   in accordance with the existing  Terms and Conditions of Service.

MODE OF APPLICATION

Applicants must  submit two (2) copies  of applications giving details of their  educational and  professional qualifications, age, detailed work  experience, present, post  and  salary, applicant’s telephone number and  e-mail  address. Enclose  certified copies  of certificates and   testimonials  and   giving   names  and   addresses  of  three  (3)   referees  who   are knowledgeable about  the applicant’s competence and area of specialization, accompanied with detailed Curriculum Vitae and a copy of the most recent pay slip.

Interested  applicants should send  the  applications to  the  address below,  quoting the relevant reference number, so as to be received  on  or before  Tuesday 8th  February,2022.

The Vice Chancellor

Karatina University

P.O. Box 1957- 10101

KARATINA

Only shortlisted candidates will be contacted.

https://karu.ac.ke/careers/

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