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SENIOR SUPPLY CHAIN MANAGEMENT OFFICER ASB 5 REF: PSASB/06/2022
Terms of Engagement: Permanent and Pensionable
a) Job Summary
Reporting to the Principal Supply Chain Management Officer, the Officer will be responsible for:
i) Providing input in the development of procurement and stores guidelines and manuals to streamline, standardize and ensure integrity of procurement and asset disposal processes;
ii) Identifying and evaluate risks and implications of the departmental activities;
iii) Providing input into the departmental work plans and compile budget estimates to inform the departmental planning process;
iv) Implementing the policies, procedures, standards and manuals to the supply chain function to safeguard the integrity of the procurement processes of the Board;
v) Preparing and distribute procurement and asset disposal opportunities including invitation of tender, request for quotation and proposal, registration of suppliers and expression of interest;
vi) Creating and link selected suppliers in the ERP portal for response of quotations.
vii) Drafting clarifications to bidders, addendums and any amendments to tender documents;
viii) Uploading the relevant information to the Public Procurement Information Portal (PPIP);
ix) Uploading the procurement plan in the ERP and facilitate payments in the ERP system;
x) Liaising with suppliers to ensure appropriate response in the ERP payment process;
xi) Providing secretarial services to the respective procurement committees
xii) Preparing local purchase orders (LPO) and local service orders (LSO);
xiii) Drafting contracts, supplier correspondence, award and regret letters;
xiv) Developing and upload tenders in the Public Procurement Information Portal (PPIP) and the Board’s website;
xv) Coordinating with suppliers and service providers on resolving operational issues to maintain positive relations;
xvi) Updating periodically the list of registered suppliers for the Board;
xvii) Ensuring compliance with government circulars, and statutory requirements relating to public procurement and asset disposal matters;
xviii) Developing the periodic reports for submission to the relevant authority on matters relating to procurement and asset disposal;
xix) Liaising with user departments to identify obsolete and unserviceable stores for disposal;
xx) Undertaking periodic and annual stock taking for prudent inventory management;
xxi) Carrying out market surveys and research to inform continuous improvement initiatives for the supply chain management function; and
xxii) Developing and administer the supplier performance tools and analyse the performance of suppliers engaged by the Board
b) Job Specification
The successful applicant should meet the following specifications:
i) Served in the grade of Supply Chain Management Officer 1 in the Public Service for a minimum period of three (3) years ;
ii) Bachelor’s Degree in any of the following disciplines: Procurement, Purchasing, Supply Chain Management, Logistics, Business administration or any equivalent qualifications from a recognized institution;
iii) Diploma in Procurement or supplies Management, or equivalent qualification from recognized Institution.
iv) Be a registered member in good standing of the Kenya Institute of Supplies Management (KISM) or Chartered Institute of Purchasing (CIPS);
v) Proficiency in computer applications; and
vi) Certificate in Management Course lasting not less than four (4) weeks from a recognized institution; and
vii) Fulfilled the requirements of Chapter Six of the Constitution
Application Procedure:
If you can clearly demonstrate your ability to meet the specified criteria, please email your C.V, copies of academic and professional certificates and any other supporting documents to the address to recruitment@psasb.go.ke. Kindly indicate the reference number on the subject of the email. Candidates must attach clearance/compliance certificates from CID, HELB, EACC, CRB & KRA in their applications which should be received not later than 28th February, 2022 at 5.00pm.
All applications should be addressed to:
THE CHIEF EXECUTIVE OFFICER
PUBLIC SECTOR ACCOUNTING STANDARDS BOARD
CPA CENTRE, 8TH FLOOR
P O BOX 38831–00100
NAIROBI
The PSASB is an equal opportunity employer and does not charge any fee to process job applications. Canvassing of any kind will lead to automatic disqualification. Women, Youth and Persons with Disabilities are encouraged to apply.
https://www.psasb.go.ke/careers
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