Universities Fund – Assistant Director, Human Resource & Administration Division.

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Minimum Qualifications: Masters Degree

Job Term: Permanent

Position Level: UF 3

Remuneration: Min Ksh 174,680 – Max Ksh. 210,050

Number of positions: 1

Qualifications, Skills and Experience Required:

Academic Qualifications

  1. Bachelor’s degree in Human Resource Management or any other relevant qualifications;
  2. Master’s degree in Human Resource Management or any other relevant qualifications will be an added advantage;

Professional Qualifications / Membership to professional bodies

  1. Higher Diploma in Human Resource Management or a Certified Human Resource Professional (CHRP);
  2. Valid Human Resource Professional Practicing Certificate (Human Resource Management Professionals (HRMP) Act, No.52 of 2012)
  3. A Member of Institute of Human Resource Management in good standing;
  4. Management course lasting not less than four (4) weeks from a recognized institution will be an added advantage.At least ten (10) years working experience in accounts or finance in the Public Service or Private Sector five (5) of which must be at a supervisory position;
    1. Ability to interpret of Labour Laws
    2. Basic Accounting Skills 
    3. Conflict Management and Problem Solving
    4. Change Management Skills
    5. Mentoring & Coaching Skills
    6. Reporting and report writing skills
    7. Analytical skills
    Behavioral Competencies/ Attributes:
    1. Proactive and Transformative
    2. Active listening
    3. Trustworthiness
    4. Emotional Intelligence
    5. Great Interpersonal skills
    6. Team player
    7. Meet the requirements of Chapter 6 of the Constitution of Kenya, 2010


The Human Resource Officers are responsible for the management of the Human Resources function; including formulation, periodic review and implementation of HR policies; compensation and benefits; staff training and development (competent and productive workforce); employee industrial relations; and performance management.

Managerial / Supervisory Responsibilities

  1. Coordinating the formulation of human capital strategies, policies, systems and practices by identifying and researching on human resources issues, analysis, and recommendations that are aligned to the objectives of the institution;
  2. Coordinating the formulation of the departmental annual budgets and work plans;
  3. Coordinating the realization of appropriate organizational and job design, job evaluation to achieve operational and functional efficiency and effectiveness;
  4. Establishing human resource requirements and ensuring that optimal staffing and skills are available to deliver the institution’s mandate;
  5. Ensuring the realization of fully engaged staff by coordinating the identification, development and implementation of employee engagement programs; 
  6. Coordinating the formulation and implementation of a competitive remuneration structure to provide total reward to attract and retain the best talent;
  7. Overseeing the Identification, designing and implementing training programs based on identified needs;
  8. Supervising the preparation of training projections and plans;
  9.  Supervising the administering of the payroll system;
  10. Ensuring preparation and compiling staff deductions done outside the payroll;
  11. Supervising the update of the human resource database in the Fund;

Operational Responsibilities / Tasks

  1. Providing guidance on development and updating of the human resource database; 
  2. Ensuring job descriptions for all positions are regularly updated and maintained and advice managers on reviews of roles/responsibilities/specifications;
  3. Ensuring that records of all employees and matters pertaining to staff are maintained in a manner that is easily identifiable and retrievable without compromising its integrity and confidentiality;
  4. Motivating and driving performance of staff in the division through mentoring, coaching and implementation of established performance management framework;
  5. Providing technical expertise in various management committee handling human resource matters. 
  6. Building and maintaining employer brand to attract and retaining the best talent to deliver the institutions strategy;
  7. Reconciliation of staff complement and establishment;
  8. Coordinating issues of staff welfare;
  9. Processing staff travel clearance and other insurances related to staff;
  10. Secretary to the Training Committee;
  11. Preparing and submitting all statutory deductions; and
  12. Processing pension claims.

Working Conditions:

Works predominantly in the office environment with occasional travels locally and internationally.

Financial Responsibility:

  1. Responsible for employee emolument and expenses budget 
  2. Approve petty cash expenses

Responsibility for physical assets around the area of work:

  1. Responsible for employee records 
  2. Responsible for divisional physical assets such as printers, shredders, furniture, keys

Problem Solving

The job holder will be required to solve the following type of problems

  1. Complex and open-ended problems in human resource management in the Fund.
  2. Problems are broad and complex, involving more than different departments. Solutions will often be arrived employee involvement, applying human resource best practices and require Board approval.
  3. Problems often enter new territory, involve significant risks in human resource management may affect the viability of the Fund.
  4. Problems are highly complex, requiring significant research and creative thinking. Consultations will be required.


The job holder will need to understand the following information to discharge his/her mandate Detailed verbal instructions or requests from various departments;

  1. Reports and briefs on administrative and operational issues that involve the Universities Fund;
  2. Complex written proposals or presentations aimed at setting or changing strategy for human resource management;
  3. Training and competence development schedules for staff.


Deadline: April 29, 2022




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