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Job Summary:                                                       

The Office Assistant will assist the staff members in administration, coordination and support of all program needs/activities

Essential Duties:

• Serve as the receptionist, welcoming visitors to the office
• Collect, sort and distribute incoming mail
• Organize for shipment of mail using local courier to Nairobi office – receipts, invoices for DA1 processing etc.
• Monitor office and kitchen supplies
• Ensure that all doors and windows are locked at end of business each day
• Prepare staff tea as needed
• Support the Chief of Party and Finance and Admin Director on all logistical arrangements and help in monitoring accurate distribution of commodities
• Maintain servicing of office equipment and office items
• Make travel and hotel reservations of office staff and official RTI visiting staff
• Provide assistance to office staff with expense claims
• Facilitate office cleaning
• Make hotel bookings for staff traveling in the region
• Support meeting plans
• Scheduling meetings and sending meeting invites to attendees
• Write and distribute routine correspondence and minutes from staff meetings
• Update and maintain internal staff contact lists
• Maintain office filing and storage systems
• Perform any other administrative duties assigned by the COP and Finance and Admin Director

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