African Institute for Development Policy (AFIDEP) – Human Resources Assistant.

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AFIDEP is a regional non-profit research and policy Institute whose mission is to institutionalize a culture of consistent use of evidence in public policy formulation and implementation to address various development challenges in Africa. Our work focuses on five thematic areas namely: Population Dynamics and Demographic Dividend, Health and Wellbeing, Transformative Education and Skills Development, Environment and Climate Change, and Governance and Accountability. The Institute is registered as a Non-Governmental Organization in Kenya and Malawi where it has offices and in the USA as a 501c3 non-profit organization.

Human Resources Assistant (2 positions)

AFIDEP seeks highly qualified and self-motivated individuals to fill the position of Human Resources Assistant for its Malawi and Kenya Offices. Reporting to the Human Resource Manager, the Human Resources Assistants will support the implementation of all HR strategies, programs, and operations, ensuring process effectiveness and efficiency to enable the attainment of AFIDEP’s mission.

Key Responsibilities

  • Supporting the HR Manager and Officers during recruitment processes.
  • Coordinate orientation and onboarding programs for new staff.
  • Offer routine HR support, advice, and guidance to staff and assist teams to adhere to set policies, procedures, and work standards.
  • Organize staff meetings and related events and activities such as training sessions, workshops, team-building activities, and staff official travel among others.
  • Closely liaise with the Finance team to ensure efficient administration of the monthly payroll and support staff and in optimizing the use of the HRMIS.
  • Process enrollments, changes, and terminations of membership in medical and pension benefit plans and programs as applicable.
  • Administer the staff leave register, conduct staff work-time analyses, and reporting.
  • Maintain proper HR records and databases and perform periodic file and database audits.
  • Assist in timesheet training and management and performance review management.
  • Support employment separation processes by assisting exiting staff in smooth clearance.
  • Any other duties as assigned by authorities from time to time.

Qualifications, Skills and Competencies

  • A Bachelor’s degree in Human Resources Management or Organizational Development or related fields;
  • At least 2 years experience in a human resources role, preferably in an NGO set-up, multi-cultural, multi-racial, multi-ethnic environment;
  • Strong Human Resources knowledge base and good people skills;
  • Policy interpretation and implementation ability;
  • Basic knowledge and understanding of relevant labour laws, employee relations practices and HR legal requirements.
  • Analytical, critical thinking, logical and systematic thinking;
  • Adapt influencing, negotiating, relationship building and networking skills;
  • Strong communication and interpersonal skills;
  • Hands-on individual, with personal drive and ability to respond to issues efficiently;
  • Ability to work as a part of a diversified multi-cultural and multi-functional team;
  • Exceptional IT skills and HR Information Systems (HRIS) knowledge;
  • Formal affiliation with the relevant HR professional body in the country office.

Application procedure

Please send a motivation letter indicating your suitability for the position and a detailed CV which should include three relevant referees to hr@afidep.org not later than 30th April 2022.  Applications should have the title of the position as the subject of the email Only shortlisted applicants will be contacted. AFIDEP is an Equal Opportunity Employer and does not charge a fee at any stage of the recruitment process.





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