Kenya National Qualifications Authority – Executive Office Administrator.

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Salary Scale: Ksh 54,164 – Ksh. 72,695 pm

Leave Entitlement: 30 days per financial year

Terms of Service: Permanent and pensionable

For appointment to this grade an officer must have at least:

  • At least eight (8) years relevant work experience four (4) of which must have been in a supervisory role in public service or private sector.
  • Have Bachelor’s degree in Secretarial Studies or any other equivalent from a recognized institution;
  • iii.Have passed the following examinations from the Kenya National Examinations Council (KNEC); a) Typewriting III (Minimum 50 w.p.m.)/Computerized document processing III; b) Shorthand III (120 w.p.m); c) Business English III/Communications I; d) Office Management III/Office Administration and Management III; e) Secretarial Duties II; f) Commerce II;
  • Supervisory Course lasting not less than two (2) weeks from a recognized institution; v.Proficiency in computer applications;
  • Demonstrated results in management of office and administrative services.

Key Duties and Responsibilities

  1. Ensuring security of office equipment, documents and records;
  2. Recording dictation in shorthand and transcribing in typewritten form; processing data and managing e-office;
  3. Planning and organizing meetings, workshop/conferences and seminars; operating office equipment;
  4. Responding to correspondences; attending to visitors/clients; handling telephone calls, enquiries and appointments;
  5. Handling protocols and confirming travel itineraries; and managing office petty cash.
  6. Guiding and supervising lower secretarial personnel.


Deadline: May 10, 2022




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