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OFFICE ADMINISTRATOR

KNQA GRADE 8 – ONE (1) POST – REF NO. KNQA/NO. 15/2021

Salary Scale: Ksh. 36,324 – Ksh. 47,647pm

Leave Entitlement: 30 days per financial year

Terms of Service: Permanent and pensionable

For appointment to this grade a candidate must have: –

• Diploma (KNQF Level 6 or equivalent) in Secretarial Studies or any other equivalent from a recognized institution;
• Have passed the following examinations from the Kenya National Examinations Council (KNEC);
• Typewriting III (Minimum 50 w.p.m.)/Computerized document processing III; b)Shorthand III (120 w.p.m);
• Business English III/Communications I;
• Office Management III/Office Administration and Management III;
• Secretarial Duties II;
• Commerce II;
• Proficiency in computer applications;

Key Duties and Responsibilities –

• Attending to visitors/clients;
• Handling telephone calls and enquiries;
• Handling customer inquiries and complaints;
• Ensuring security of office records, equipment and documents;
• Ensuring confidentiality of office information;
• Record keeping for correspondences and file movement;
• Managing office protocol and etiquette;
• Managing petty cash for the respective office;
• Maintaining an up to date file movement register;
• Coordinating the general administration of the respective department/office;
• Coordinating schedule of meetings and appointments for the respective departments/office;
• Coordinating travel arrangements for the respective departments/office;
• Coordinating appointments and travel itineraries for the Chief Manager;
• Preparing responses to simple routine correspondence for the Chief Manger; and
• Monitoring procedures for record keeping for correspondences.
• Ensuring security, integrity and confidentiality of data; and
• Undertaking any other office administrative services duties that may be assigned.

CLICK HERE TO APPLY

Deadline: May 10, 2022

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