Hivos East Africa – Program Officer, Kenya- Voice Program.

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Program Officer, Kenya- Voice Program

Region: Hivos East Africa

Office: Kenya

Hours: Full time

About Hivos

Hivos is an international development organization guided by humanist values. Together with citizens and their organizations, we aim to contribute towards just, inclusive and life-sustaining societies where people have equal access to opportunities, rights and resources. We work in partnership with others in the Middle East, Africa, Asia and Latin America on three impact areas: civic rights; gender equality, diversity and inclusion, and climate justice. Our approach is solution driven, and we build wider movements for change by amplifying and connecting voices.

As a co-implementer of the Voice program, Hivos seeks qualified candidates for the position of: Program Officer, Kenya

About Voice

Voice is an innovative grant facility financed by the Ministry of Foreign Affairs of the Netherlands to support rightsholders and groups facing marginalization or discrimination in their efforts to exert influence in accessing productive and social services and political participation. Voice operates in a context where civic space and power is shifting at a fast pace, and often closing rather than opening. Voice is implemented in ten countries in Africa and Asia, by a consortium between Oxfam Novib and Hivos. For more information please visit www.voice.global

In East Africa, Hivos will support the implementation of Voice in Kenya and Tanzania. This position will support the program implementation in Kenya.

Job context

Your responsibilities;

 Communication and Representation:

  • Coordinate the implementation of the Voice program in the country in liaison with the Regional Roving Grants Officer. In close coordination with Regional  Director and Country Management Team represent the Voice program in the country vis à vis country stakeholders.
  • Coordinate the communities of stakeholders in the country and also create synergy with the  the linking and learning focal point person in the country / regional teams.
  • Coordinate and lead on pro-active and innovative outreach to the target groups for the Voice program and coordinate the dissemination of information about the calls for proposals.
  • Launch and assess open country proposal calls and assess proposals with support from Voice global coordination team and others, guaranteeing application of Voice grant making criteria, principles and processes.
  • Regular communication with the Voice Coordination Team in particular the Program Manager and the Global Voice Grants Coordinator.

Grant Management and Partner Support

  • Lead organization of Voice program events and activities in Kenya.
  • Provide technical support as needed to potential grantees in the formulation of grant applications.
  • Mentor and provide technical assistance to grantees in the implementation of projects on and as needed.
  • Support capacity development and empowerment approaches.
  • Coordinate and support in-country grants team in carrying out program and accountability assessments.
  • Ensure effective post contract grant management including collection and assessment of reports, follow up,  communication with and monitoring grantees on the ground; ensure scheduled payments to grantees, and liaise with finance officer to ensure seamless grantee management and communication.
  • Manage, review and make recommendations to change as needed to ensure that grant processes are in line with Voice needs and promote effective grant making.

Compliance and Reporting

  • Process and monitor information on grant allocation in the administrative system.
  • Responsible for country level reporting on the Voice program (grant portfolio reporting, data collection and learning, time writing).
  • Develop and prepare operational reports for grant management at national and global level.
  • Administer Voice policies and procedures in accordance with country and organizational guidelines.
  • Track Voice grant compliance and bring instances of non-compliance to the attention of the Country Director and Voice Coordination Team.
  • Support grants and financial data reconciliation and preparation for reports, audits and other Voice reporting as needed.
  • Monitor regulations and their effect on grant making.

Your profile

  • 5 years experience with large scale grant management.
  • Excellent knowledge of LGBT and feminist/ women’s empowerment actors and issues in Kenya.
  • Knowledge of and affinity with social inclusion, marginalization, lobby & advocacy.
  • Knowledge of applicable country/ national regulations.
  • Relevant Academic background (MA level) or similar .
  • Excellent written and verbal English.
  • Administrative project management skills
  • Excellent ICT skills (Microsoft Office and database).
  • Excellent organizational and coordination skills.
  • Ability to perform complex tasks and to prioritise multiple projects.
  • Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a multicultural environment.
  • Ability to communicate effectively, both orally and in writing.
  • Ability to make administrative/procedural decisions and judgments.
  • Ability to analyse budgetary line items for compliance with budget guidelines.
  • Knowledge of grant management (desired). 


Application deadline: May 10, 2022

For this role, we are especially encouraging applications from people who identify as being part of one or more of the five rightsholder groups Voice stands for. Please let us know in your application if this is the case and what reasonable accommodation we need to make for you to feel included




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