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Kenya Institute of Supplies Management (KISM) – Administration Assistant.

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ADMINISTRATION ASSISTANT

The Kenya Institute of Supplies Management is a corporate body established through an Act of Parliament, the “Supplies Practitioners Management Act (SPMA), 2007”. KISM is mandated to make provision for the training, registration and licensing of supplies practitioners; to regulate their practice and for connected purposes. The Institute serves as the National body for Procurement and Supply Chain Professionals in the private and public sectors in Kenya.

The KISM Council is seeking to recruit a hands-on, dynamic, and knowledgeable and performance-oriented person to fill the position of ADMINISTRATION ASSISTANT, Ref. AdminA-002/2022

Description of this Vacancy and Requirements is outlined here below.

Department: Human Resource and Administration

Reporting To: HR and Administration Manager

Job Summary:

To support the HR and Administration Manager and Executive Office and provide administrative support to the Institute

KEY DUTIES AND RESPONSIBILITIES

  • assist in coordination of general administrative services and office procedures. Produce and distribute correspondence memos, letters and forms.
  • Organize and coordinate schedule of meetings and appointments, manage the Institute’s diary’s
  • assist in employee relations and welfare initiatives
  • assist in implementing the human resource policies and procedures aimed at enhancing workplace relations
  • assist in ensuring compliance with Workplace safety, Labour Laws and related statutory requirements
  • Reply to official email enquiries.
  • Take accurate minutes of meetings.
  • Ensure clean and organised office areas, including safety
  • Perform a variety of other office tasks, such as printing, scanning, copying Coordinate all office repairs and office maintenance
  • Maintain contact lists
  • Assist in the preparation of regularly scheduled reports.
  • Overseeing the junior admin staff.
  • Maintaining organized file systems for the Institute.
  • assist in coordinating of outsourced services including but not limited to messenger, cleaning and tea services.
  • Undertaking any other office administrative services duties that may be assigned

QUALIFICATION AND KNOWLEDGE

  • Diploma in Business Management/Administration/Human Resource Proficient in MS Office
  • Knowledge of office management systems and procedures

EXPERIENCE

Two (2) years of relevant working experience in a comparable reputable organization

SKILLS/COMPETENCE

  • Handle sensitive information in a confidential manner.
  • Ensuring security, integrity and confidentiality of data; and
  • Excellent time management skills and ability to multi-task and prioritize work Attention to detail and problem solving skills
  • Excellent written and verbal communication skills Strong organizational and planning skills

In addition to the professional qualifications, successful candidates will be required to meet the expectations of Chapter 6 on Leadership and Integrity and possess;

  • Valid certificate of Good conduct
  • Clearance certificate from the Ethics and Anti-Corruption Commission o Certificate of compliance from the Higher Education Loans Board (HELB) o A valid Kenya Revenue Authority (KRA) Tax Compliance clearance

o A valid certificate of clearance from the Credit Reference Bureau o A relevant identification document

o  Valid Membership Certificate from relevant Professional body

All Application letters indicating the role and reference number, together with Curriculum Vitae and relevant certificates should be sent online in PDF format addressed to the CEO KISM, vacancies@kism.or.ke to reach him not later than Thursday, 12th May 2022.

All applicants will also be required (MANDATORY) to submit a filed KISM Job Application Form (Google Form) in addition to sending the application letter and certifications. The template form (Google Form) can be accessed using this link https://forms.gle/md4Vbxju9WoiwEky6

KISM is an equal opportunity employer and qualified applicants from all backgrounds are encouraged to apply.

Only shortlisted candidates will be contacted.

https://kism.or.ke/careers/

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