Kenya Institute of Supplies Management (KISM) – Office Assistant/Tea Lady.

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The Kenya Institute of Supplies Management is a corporate body established through an Act of Parliament, the “Supplies Practitioners Management Act (SPMA), 2007”. KISM is mandated to make provision for the training, registration and licensing of supplies practitioners; to regulate their practice and for connected purposes. The Institute serves as the National body for Procurement and Supply Chain Professionals in the private and public sectors in Kenya.

The KISM Council is seeking to recruit a hands-on, dynamic, and knowledgeable and performance-oriented person to fill the position of OFFICE ASSISTANT/TEA LADY, Ref. OA-001/2022

Description of this Vacancy and Requirements is outlined here below.

Department:  Human Resource & Administration

Reporting To: Administration Assistant

Job Summary

The Office Assistant/Tea Lady will provide reliable office support and kitchen services at the Institute.


Ensure the offices, meeting rooms are clean and all relevant equipment are in good working condition.

Organize office tables and surfaces in an orderly manner

Prepare tea for office staff/visitors and serve in the required tea stations/meeting rooms o Ensure outsourced meals are served; take stock of delivered meals

o Collect all related service paraphernalia, cutlery, washing them up and putting them away.

o  Ensure the kitchen is clean and hygienic at all times

o  Keep the social amenities (kitchen, meeting room’s etc.) clean

o  Keep stock of kitchen consumables and order/re-order when necessary

o Keep stock of all kitchen equipment and cutlery; record and report any damages o Ensure sundries needed in the washrooms are available at all times.

Any other duties as may be delegated by your supervisor


  • At least a high school certificate
  • Proficiency in English and Kiswahili languages
  • Must be in possession of a valid Food Handlers Certificate from the required authority


One (1) Year of relevant working Experience in an office set up.


  • Has adequate comprehension skills to understand instructions
  • Maintain high standards of confidentiality and is highly trustworthy Ability to perform a variety of standard office related tasks
  • Good interpersonal, Communication and Organizational skills
  • Consistently approaches work with energy and a positive, constructive attitude. Focuses on result for the client and responds positively to feedback.

In addition to the professional qualifications, successful candidates will be required to meet the expectations of Chapter 6 on Leadership and Integrity and possess;

  • Valid certificate of Good conduct
  • Clearance certificate from the Ethics and Anti-Corruption Commission o Certificate of compliance from the Higher Education Loans Board (HELB) o A valid Kenya Revenue Authority (KRA) Tax Compliance clearance

o A valid certificate of clearance from the Credit Reference Bureau o A relevant identification document

All Application letters indicating the role and reference number, together with Curriculum Vitae and relevant certificates should be sent online in PDF format addressed to the CEO KISM, to reach him not later than Thursday, 12th May 2022.

All applicants will also be required (MANDATORY) to submit a filed KISM Job Application Form (Google Form) in addition to sending the application letter and certifications. The template form (Google Form) can be accessed using this link

KISM is an equal opportunity employer and qualified applicants from all backgrounds are encouraged to apply.

Only shortlisted candidates will be contacted.





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