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Kenya Institute of Supplies Management (KISM) – Supply Chain Assistant.

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SUPPLY CHAIN ASSISTANT

The Kenya Institute of Supplies Management is a corporate body established through an Act of Parliament, the “Supplies Practitioners Management Act (SPMA), 2007”. KISM is mandated to make provision for the training, registration and licensing of supplies practitioners; to regulate their practice and for connected purposes. The Institute serves as the National body for Procurement and Supply Chain Professionals in the private and public sectors in Kenya.

The KISM Council is seeking to recruit a hands-on, dynamic, and knowledgeable and performance-oriented person to fill the position of SUPPLY CHAIN ASSISTANT Ref. SCA-001/2022

Description of this Vacancy and Requirements is outlined here below.

Department: Supply Chain Management

Reporting To: Procurement Officer

Job Summary:

This position reports to the Procurement Officer and is responsible for the provision of accurate and timely assistance in administration of the procurement process, in compliance with the Procurement Act and Regulations, in compliance with the Public Procurement and Asset Disposal legislation

Ensuring that the Institutes’ procurement is cost effective, efficient and done professionally and in accordance with the Institutes’ policy.

KEY DUTIES AND RESPONSIBILITIES

  • Ensure proper recording and custody of all procurement documents and inventory;
  • Safeguard and manage procurement records and filing;
  • Ensure proper inventory of procured assets and boarded stores due for disposal and preparation of the reports;
  • Ensure that the store is well organized to enhance easy access to goods, efficient utilization of space, and easier administration of the store operations that safety security management
  • Issue goods to users as per the requests in a timely manner and as per the specifications raised by the user departments
  • Monitor stock levels and advice when re – order levels are reached to minimize stock outs.
  • Conduct annual stock take
  • certifies invoices
  • Prepare stores periodic reports
  • Any other relevant duties as may be assigned.

QUALIFICATION AND KNOWLEDGE

Diploma in Purchasing and Supply Chain Management from a recognized Institution Membership to the Kenya Institute of Supplies Management (KISM) in good standing.

EXPERIENCE

Two (2) years of work experience in a comparable position from a reputable organization

SKILLS/COMPETENCE

  • Ability to deliver results in a complex and dynamic environment. Ability to identify customer needs and deliver service excellence.
  • Demonstrate knowledge in relevant legislation and applicable standards. High level of interpersonal skills.
  • Ability to work with minimum supervision and under strict timelines. High level of attention to detail.
  • Knowledge of relevant computer applications. Excellent analytical and communication skills

In addition to the professional qualifications, successful candidates will be required to meet the expectations of Chapter 6 on Leadership and Integrity and possess;

  1. Valid certificate of Good conduct
  2. Clearance certificate from the Ethics and Anti-Corruption Commission
  3. Certificate of compliance from the Higher Education Loans Board (HELB)
  4. A valid Kenya Revenue Authority (KRA) Tax Compliance clearance
  5. A valid certificate of clearance from the Credit Reference Bureau
  6. A relevant identification document
  7. Valid Membership Certificate from relevant Professional body

All Application letters indicating the role and reference number, together with Curriculum Vitae and relevant certificates should be sent online in PDF format addressed to the CEO KISM, vacancies@kism.or.ke to reach him not later than Thursday, 12th May 2022.

All applicants will also be required (MANDATORY) to submit a filed KISM Job Application Form (Google Form) in addition to sending the application letter and certifications. The template form (Google Form) can be accessed using this link https://forms.gle/md4Vbxju9WoiwEky6

KISM is an equal opportunity employer and qualified applicants from all backgrounds are encouraged to apply.

Only shortlisted candidates will be contacted.

https://kism.or.ke/careers/

 

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