Organization Information

Reports to: Senior Disbursement Officer
Directorate/Department : Finance
Division :Accounting, Budget  and Financial Management
Number of Direct Reports: 0
Number of Indirect Reports: 4
Job Grade: P2
Number of Positions: 01
Contract Type: Regular 
Location: Accra, Ghana

Purpose of Job

To provide technical support managing and processing payments in accordance with African Union Financial Rules and Regulations.
 

Main Functions

•    Research and recommend new developments on areas of improvement in budget matters and policies 
•    Contribute in conducting analysis and generate accurate reports in a timely manner for the respective Unit/Division and AfCFTA’s internal use. 
•    Assist in the following up on the activities of the division, including monitoring and evaluating progress made in line with a predefined strategic plan. 
•    Responsible for the delegation and execution of defined research areas. 
•    Participate in the organisation of relevant meetings, congresses and conferences with stakeholders. 
•    Engage with relevant mid-level stakeholders and develop working relationships 
•    Support the promotion of the activities of the Division including preparing leaflets, guidelines and fact sheets. 
•    Assist in drafting reports and participate in the preparation of budget and work programmes related to the functioning of the Unit/Division 
•    Provide technical support to internal and external stakeholders
 

Specific Responsibilities

•    Generate SAP ERP payment runs and be subject matter expert in the Financial Management Unit; 
•    Ensure that all vendors (corporate and staff) data and bank details are accurately and completely updated in SAP;
•    Reconcile transactions paid through a run to actual transfers made to the bank and submit the report to the relevant authority;
•    Provide support in ensuring that there is the provision of professional services to vendors/suppliers in an efficient manner.
•    Ensure that financial systems and controls in place within the office are adequate and operate all the time; 
•    Provide support in maintaining and updating all the financial documents and ensure confidentiality of the financial information;
•    Post/release parked transactions in SAP ERP and release the payment vouchers; 
•    Maintains the SAP exchange rate table in SAP ERP on the first day of each month;
•    Support the audit process and all other related assignments by ensuring data veracity for all transactions posted and vendor records maintained;
•    Respond to internal/external audit observations and implement successfully audit recommendation;
•    Process salaries after Payroll is run by Payroll Unit; 
•    Process all payments (15 Series) in SAP after posting of 10 or 19 series;
•    Process all payments from Travel (Tickets) and P&P from procurement and down payment to vendor;
•    Perform Payment Run process in SAP to generate disbursement of funds;
•    Systemic verification and processing of MM invoices and FI documents on timely basis;
•    Ensure that all payments are authorized and legitimate supporting documentation are provided;
•    Coordinate SAP enhancement projects under the Financial Management Unit of Directorate of Finance;
•    Manage and improve the procedures and controls in relation to the timely processing of all payments;
•    Monitor, analyze, and manage open items; monitors and reports status of open items to supervisor
•    Supervise Assistant Accountants in the Financial Management Unit;
•    Perform any other related duties that may be assigned by the supervisor.

Academic Requirements and Relevant Experience

Bachelor’s Degree in Business Administration, Finance, Accounting or related field with 5 years of relevant work experience in a national or international organization.

Or

Master’s degree in Business Administration, Finance, Accounting or related field with a minimum of 2 years of relevant work experience in a national or international organization. 

•    Experience with financial systems/finance module of enterprise resource planning (ERP) such as SAP or similar ERP is required.
•    Hands-on experience in establishing financial management function in an international organization is highly desirable;
•    Advance knowledge in the application of Microsoft Office Suite particularly Excel and PowerPoint.

Required Skills

•    Oral and written communication skills
•    Interpersonal and leadership skills
•    Planning and organizational skills
•    Analytical skills
•    Able to successfully manage ambiguity  
•    Able to work across business units / geographies; cultural sensitivity
•    Proficiency in one of the AU official working languages (French, English, Portuguese, Arabic) and  fluency in another AU language(s) is an added advantage

Leadership Competencies

• Strategic Insight..
• Developing Others..
• Change Management..
• Managing Risk…

Core Competencies

• Teamwork and Collaboration..
• Accountable and Complies with Rules..
• Learning Orientation..
• Communicating with Influence…

Functional Competencies

• Analytical thinking and problem solving..
• Job Knowledge and information sharing..
• Drive for result..
• Continuous improvement focus..