Organization Information

Reports to: Principal Recruitment Officer
Directorate/Department : Administration and Human Resources Management
Division : Administration and Human Resources Management
Number of Direct Reports: 0
Number of Indirect Reports: 0
Job Grade: P1
Number of Positions: 01
Contract Type: Regular 
Location: Accra, Ghana

Purpose of Job

To provide general recruitment and onboarding support and ensure implementation of formulated work plans and daily work. 
 

Main Functions

•    Assist in the following up on the activities of the division;
•    Provide support in implementation of programs, policies and procedures within the division;
•    Assist in conducting analysis and generate accurate reports in a timely manner for the respective Unit/Division and AU’s internal use;
•    Provide support to senior officers in setting the overall direction of a relevant policy area;
•    Participate in the organisation of relevant meetings, congresses and conferences with stakeholders;
•    Assist in engagement with relevant mid-level stakeholders and develop relationships as may be delegated;
•    Support the promotion of the activities of the Division including preparing leaflets, guidelines and fact sheets;
•    Provide technical support to internal and external stakeholders.
 

Specific Responsibilities

•    Drafts and defines approaches, formulating Standard Operating Procedures, policies, guidelines and tools used in short listing, interviewing and selection of staff
•    Monitors and evaluates the effectiveness of related guidelines, HR rules, regulations practices and procedures, and recommend revisions to the Unit where necessary;
•    Provides support in the development of the yearly recruitment plan and contribute to the recruitment process;
•    Ensures compliance to established recruitment practices and staff regulations and rules at all recruitment processes
•    Draft job openings in consultation with hiring managers/HRBP, ensuring that the evaluation criteria and responsibilities are in line with the approved documents;
•    Publishes vacancies on AU website and subscribed social media platforms (LinkedIn, twitter and Facebook)
•    Closely monitor vacancy announcements and applications to ensure timely recruitment.  
•    Assist in coordinating shortlisting and interview activities using the Success Factor for candidate’s list generation and scoring.
•    Participate in recruitment activities and provide support to the panel members and candidates as required 
•    Generates reports on shortlisting and interview exercises from the system. 
•    Ensures administration of language professional examination and psychometric assessment to candidates;
•    Seeks approval for appointments and ensure creation of contracts in SAP system, and prepare job offers to successful candidates;
•    Revises all outgoing documents to ensure accuracy,
•    Liaises with on-boarding team to initiate on-boarding process for appointed successful candidates.
•    Processes upgrading, promotion, transfer and other relevant requests to the Promotion and Mobility Committee until approval.
•    Provides support in the process of building awareness amongst, senior management and staff members with regard to CBI, Psychometric Tests, application process; recruitment policy, staff rules and regulations, and related guidelines;
•    Provides guidance on interpretation and application of related recruitment policies, regulations and rules. 
•    Participates in the planning process throughout the recruitment life cycle for determining the staffing requirements and organizational structure and conduct analysis to provide inputs on emerging fixed term capacity gaps in accordance with the mission/clients’ mandate;
•    Performs any other HR related duties and assignments as may be assigned 
 

Academic Requirements and Relevant Experience

•    Bachelor’s degree in human resources management, Business Administration, Management, Public Administration, Marketing or other related fields with a minimum of 2 years of relevant work experience

Required Skills

•    Communication, report writing and presentation skills 
•    Planning and organizational skills
•    Research and analytical skills   
•    Interpersonal and negotiation skills 
•    Ability to use Microsoft Office suite and AU computer software systems 
•    Proven use of Application Tracking System (ATS) or knowledge of SAP SuccessFactors
•    Proficiency in one of the AU official working languages (French, English, Portuguese, Arabic) and fluency in another AU language(s) is an added advantage
 

Leadership Competencies

• Change Management..
• Managing Risk..

Core Competencies

• Teamwork and Collaboration..
• Accountability awareness and Compliance..
• Learning Orientation..
• Communicating with Influence…

Functional Competencies

• Analytical Thinking and Problem Solving
• Job Knowledge and Information Sharing ….
• Drive for Results
• Continuous Improvement Focus