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WHO WE ARE
Founded in 1951, the Nature Conservancy is a global conservation organization dedicated to conserving the lands and waters on which all life depends. Guided by science, we create innovative, on-the-ground solutions to our world’s toughest challenges so that nature and people can thrive together. We are tackling climate change, conserving lands, waters, and oceans at unprecedented scale, providing food and water sustainably and helping make cities more sustainable. One of our core values is our commitment to diversity. Therefore, we strive for a globally diverse and culturally competent workforce. Working in 72 countries, including all 50 United States, we use a collaborative approach that engages local communities, governments, the private sector, and other partners. To learn more, visit http://www.nature.org or follow @nature_press on Twitter.
Since establishing the Africa Program in 2007, The Nature Conservancy’s vision in Africa is to work towards fostering a sustainable future for people and nature, partnering with indigenous communities across 55 million acres on the continent. Our efforts are firmly rooted in people, leveraging scientific and technical expertise as we collaborate with governments and organizations to conserve and enhance Africa’s shared resources in the 9 countries we operate.
TNC’s work in Africa transcends three key pillars: securing ownership rights to lands and resources for indigenous people, strengthening leadership and resource management and helping communities value nature through a holistic appreciation of its benefits while increasing revenue streams for conservation efforts and socio-economic development. Together with our partners, we are witnessing critical milestones in integrated land and fisheries management, ocean and source water protection, energy development and sustainable food production, working together and strengthening our resolve in tackling global challenges such as climate change, habitat and biodiversity loss that stands to adversely impact the nearly 1.4 billion people that share Africa
YOUR POSITION WITH TNC
The Operations Administrator will be responsible for a variety of operations activities in support of a program’s approved tactics. They will work as part of a team within the Kenya Program providing a broad range of resources. They will support several specific functional activities, such as finance, human resources, procurement, office and facilities management, information systems, meetings and special events, training logistics, volunteer programs, travel and vehicle management, asset management, etc. This position will report to the Operations Manager, Africa Region and will be based at the TNC regional office in Nairobi, Kenya. No employment visas or assistance is being offered with this position except for the local labor employment requirements.
The Operations Administrator will be responsible for performing multiple administrative functions for the Kenya program and other assigned projects. The role will support Information Systems, Human Resources, Finance administrative tasks, including processing forms, preparing reports, and monitoring budgets. They will use available systems and resources to maintain, track, and research data, and to produce and review reports. The Operations Administrator may handle inquiries about business unit activities and assist in the development of program materials and correspondence. They will work cooperatively with Conservancy staff, providing information necessary to make decisions and solve problems. They may communicate on behalf of their supervisor with internal and external sources, including staff, donors, vendors, and businesses in order to coordinate arrangements, convey information, and ensure successful execution of program.
RESPONSIBILITIES AND SCOPE
- Perform specific administrative support to Kenya office staff and make day-to-day decisions within the scope of work assignments and prioritize work independently.
- Identify routine problems and utilize existing resources for resolution, referring difficult questions and problems to supervisor.
- Supervise volunteers, interns, or temporary staff, including training and orientation and demonstrate sensitivity in handling confidential information
- Financial responsibility may include purchasing, processing invoices, contracting with vendors, and assisting with budget tracking and participate in annual audit processes.
- Assisting with budget tracking and monitoring. Assist with providing budget information e.g. actual expenses for the office
- Responsible for office management-troubleshooting general office hygiene, sanitation, fumigation, and maintenance in Nairobi office.
- Responsible for coordinating logistics for special events and/or meetings, workshops, trainings with partners and government stakeholders purchasing, central filing, mailroom operations, facility management, telecommunications, and/or reception
- Responsible for program Inventory management to ensure office assets are tagged and well maintained.
- Ensure compliance with the statutory obligations; -renewal of business permits, payment of signage fees, and compliance with OSHA requirements.
- Coordinate transport logistics; Fleet/vehicle management; booking travel and accommodation for TNC and non-TNC travelers (both local and international).
- Support planning and scheduling of team meetings
- Serve as a team member for assigned projects.
- Handling travel expense claims from meeting participants (TNC & non-TNC)
- Support additional administrative functions relating to job descriptions and grant proposals.
- Be willing to travel, work overtime, and work evenings and weekends as needed.
- Work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain
- Bachelor’s degree and 2 years related experience or equivalent combination.
- Experience coordinating administrative processes.
- Experience generating reports and interpreting data.
- Experience in business writing, editing, and proofreading.
- Experience organizing time and managing diverse activities to meet deadlines; and
- Experience working across teams and communicating with a wide range of people.
- Multi-lingual skills and multi-cultural or cross-cultural experiences are appreciated.
- Ability to analyze information for the purpose of coordinating and planning activities and solving problems.
- Ability to use existing technology to achieve desired results.
- Excellent customer service skills and focus.
- Experience interpreting guidelines to achieve desired results.
- Knowledge of current trends in specific field; and/or
- Strong organization skills, accuracy, and attention to detail.