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Pwani University – Human Resource Clerk.

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Pwani University, a Premier University at the Coast situated in the beautiful scenic tourist resort town of Kilifi is an equal opportunity employer. The University’s Mission is to generate, disseminate and apply knowledge while sustaining excellence in teaching, learning and research by molding students to international standards and encouraging and supporting members of staff to undertake research. The University has a vacancy for the position of Human Resource Clerk Grade III.
HUMAN RESOURCE CLERK GRADE III 1 POSITION REF: PU/ADV/02/04/2022

REQUIREMENTS FOR THE POSITION OF HUMAN RESOURCE CLERK GRADE III

This is an entry position to this cadre and appointment is on temporary or permanent terms or on a two (2) year renewable performance-based contract depending on age, citizenship and any other reason.

Academic Qualification

The candidate must have a mean Grade of C- (minus) at KCSE or equivalent plus a relevant professional certificate from a recognized Institution.

Experience

At least two years’ experience in clerical work with excellent knowledge of office operations

Key Responsibilities

i. File all documents and ensure that there is a filling order and organization for an easy future retrieval.

ii. Ensure procured office stationery is available for office use by collecting items from the stores

iii. Deliver to the appropriate departments, letters and others correspondence to facilitate timely response/action

iv. File letters received and dispatch of files to action officers to update records to confirm
current status on a daily basis

v. Offer data entry and clerical services to the Human Resource Department

vi. Trace files on a regular basis that have overstayed in action officers’ office to conform to
International Organizational Standards requirement of seven day return policy of files to the registry.

vii. Arrange files and documents in the Department and ensure neatness of the office

viii. Ensure all Closed files not in use are archived

ix. Ensure files in the archives are regularly dusted and well arranged

x. Prepare summaries and data for further analysis and decision making

xi. Scan and post records to HR software facilitate service automation

xii. Liaise with the Human Resource Assistants in utilization of office appliances such as
photocopier, printers and computers to assist in the efficient operation of departmental
activities on a daily basis

xiii. Ensure files are properly updated and shelved in the cabinet for safety and easy retrieval; employ proper inventories for the same to ensure that there is a logical retrieval of the same.

xiv. Assist in preparation of a variety of documents i.e., agendas and memoranda for the purpose of documentation and communication.

xv. Open, sort and distribute incoming mail and prepare outgoing mails to receive and disseminate information in the Human Resource Department on a daily basis.

xvi. Perform any other duties as assigned by the Head of Department

Skills and Competencies

i. Computer literacy

ii. Knowledge of clerical, operational or customer service skills acquired through education, experience or on the job training

iii. Communication skills.

iv. Interpersonal skills

v. Organizational skills.

vi. Ability to work under pressure.

vii. Team work skills.

How To Apply

Interested applicants should send four (4) copies of their application for the above position.
Applications and recommendations letters from referees should be addressed to,

The Vice Chancellor

Pwani University

P. O Box 195-80108, Kilifi

Application should also include an up to date CV, providing details of age, marital status, academic and professional qualifications, work experience, email address, telephone, names and contacts of three referees who are knowledgeable about the competence of the applicant, copies of relevant certificates and testimonials

Pwani University is an equal opportunity employer. Female candidates and persons living with disability are encouraged to apply.
Persons living with disability should attach a copy of their National Council for Persons with Disability (NCPWD) Registration Card.

Applicants with foreign qualifications must submit a Certificate of Recognition from the Commission for University Education.

The deadline for submitting applications is Friday 20
th May 2022. Applications received later than this date will not be considered
Please Note: Only shortlisted candidates will be contacted.

Canvassing will lead to automatic disqualification.

NO FEE

PWANI UNIVERSITY DOES NOT CHARGE FEE AT ANY STAGE OF THE
RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, OR
APPOINTMENT).

https://www.pu.ac.ke/index.php/information-center/vacancies

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