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Humanitarian OpenStreetMap Team (HOT) – Finance Sr. Associate, Eastern & Southern Africa Hub.

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Overview

  • Work Location: Nairobi
  • Application Close Date: May 10,2022
  • Estimated Start date: June 1,2022
  • Department: Eastern & Southern Africa Regional Hub
  • Reports to:Regional Finance Manager  & Regional Director  Eastern & Southern Africa 
  • Terms:Full time, one year initial contract (subject to renewal)
  • Travel: Up to 15 % across ESA hub priority countries

About HOT

Humanitarian OpenStreetMap Team (HOT) is a US-based NGO and global community of thousands of volunteers working together to use maps and open data for humanitarian response and the Sustainable Development Goals. As the world’s preeminent participatory mapping NGO, HOT has fostered a global mapping community composed of more 270,000 people with ground operations in eight countries. HOT supports the growth of open mapping communities worldwide. When a major disaster strikes anywhere in the world, HOT rallies this global network to create the maps and data that enable responders to reach those in need. HOT works closely with humanitarian and development partners including USAID, the Red Cross, Médecins Sans Frontières, World Bank, and UN OCHA, among others.

In 2020 the work of the HOT community was recognized by TED’s Audacious Project, a collaborative philanthropic initiative that serves as a springboard for social impact on a grand scale, leading to an exciting new phase of growth. HOT is expanding its activities: opening four regional hubs and scaling up its support to local mapping communities with the audacious goal of mapping an area home to one billion people in 94 countries at high risk of disasters or experiencing poverty – mapping with communities before they are in crisis.

About the Open Mapping Hub-Eastern & Southern Africa (ESA-Hub)

The goal of the hub is to foster social innovation and entrepreneurship within the OpenStreetMap Ecosystem in the region in order to improve the lives of communities in a real and significant way;  create diverse, vibrant and sustainable Open Mapping Communities and organizations in the region; ensure human capacity development on OpenStreetMap Skills in the region and enhance collaboration between OpenStreetMap Contributors and data users across government, humanitarian and development agencies in the region. We work in 23 countries across the Eastern & Southern Africa region

About the Role

The ESA Finance Associate is a full-time position reporting to the Regional Director and Regional Finance Manager. The Eastern & Southern Africa Hub is looking for someone with substantial experience in financial management and controls, supporting field operations and deployment of efficient and cost-effective financial operations, policies, procedures and processes.

The position is based in Nairobi, Kenya with travel to Regional Hub priority countries approximately 10-15% of the time.


Responsibilities

Financial Controls.

  • In consultation with the Regional Finance Manager (RFM), ensure HOT and Hub Finance and Procurement policies are adhered to and implemented in a standardized manner
  • Conduct periodic field/country visits.
  • In close collaboration with Country Finance Managers, facilitate month end closing of accounting books and review of balance sheet items.

Reporting.

  • On a case to case basis, support the RFM in consolidating and drafting Hub Monthly Financial Reports.
  • Conduct initial reviews of all grantee Financial Reports.

Operations and Administrative Support.

  • Provide reviews on Purchase Requests, Bid Analysis, Purchase Orders, and Procurement Plans and payments to ensure completeness, budget availability and compliance to HOT Policies/Procedures & Donor Regulations.

Capacity Building and Sub Grants Management & Support

  • Facilitate training/workshops with staff and regional awardees.
  • Reviewing monthly financial reports and facilitating payments to awardees.

Other Financial Milestones:

  • Assist in Annual Budgeting Processes and provide monthly budget support to hub managers
  • Contribute to the development, review and revision of Hub Financial Policies and SOPs.
  • Responsible for the initial review of funds transfer requests from countries/programs, 
  • In coordinations with the RFO, conduct risk assessments on grantees and programs and update the risk register on a regular basis.
  • Key resource in filling (Soft and Hard Copies) for both HOT and Grantee financial records.

Qualifications

  • Nairobi Based,  with ability to travel within the Eastern & Southern Africa Region
  • Bachelor’s degree (B.S.) in Accounting (Graduate level degree in Finance and/or CPA certification a plus)
  • At Least 3-4 years of professional experience in an equivalent position, preferably in the region (Eastern and Southern Africa)
  • Experience working with remote and virtual teams
  • Experience  training finance and non finance staff on finance and procurement processes
  • Experience managing audit processes 
  • Experience in donor budgeting and reporting.
  • Experience in working with a diverse range of institutional donors, especially USAID/UN Agencies and many others.
  • Excellent excel skills
  • Excellent oral and written English / Communication skills
  • Familiarity with accounting software, preferably Quickbooks
  • Flexible, honest and reliable

Are you missing a few of the technical skills listed? We would still like to see your application. While the skills above fit our vision of this role, we are open to those candidates with a strong knowledge foundation that are fast learners and highly motivated to close any skill gaps. 

Compensation

HOT values transparency and equity. All HOT compensation globally is set according to a framework detailed on our website. HOT offers a work-from-anywhere culture, flexible working arrangements, and various other benefits that support staff wellbeing.

Equal Opportunity

We seek to recruit persons that reflect the diversity of the communities we work with and further, to support their retention and advancement within the organization. HOT does not discriminate on the basis of ability, age, gender identity and expression, national origin, race and ethnicity, religious beliefs, or sexual orientation. Our staff includes people who are parents and nonparents, the self-taught and university educated, and from a wide range of socio-economic backgrounds, lived experiences, and perspectives on the world. HOT is an equal opportunity employer. We seek to live our values and promote inclusivity in all locations. All of our staff work collectively and individually to promote a constructive and sensitive approach to others from a variety of backgrounds, where the work of all is valued and respected.

HOT is committed to diversity and inclusion within our team, and recognizes our role in closing the digital divide, including identifying obstacles that certain groups face in developing skills needed for roles in the humanitarian & technology sectors. Women, nationals of lower income countries, and members of other underrepresented groups are strongly encouraged to apply.

To Apply

CLICK HERE TO APPLY

Please complete the application and additional question and submit by May 10,2022 CV/resume should not exceed 2 pages.

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