Médecins Sans Frontières (MSF) – Supply Chain Supervisor.

Work Location : Nairobi

Start date : Immediately

Length of contract : Fixed term 1 year (100%) with three to six months’ probation period.

Application Deadline : 8 th June 2022

Médecins Sans Frontières (MSF) is an international independent medical humanitarian action-driven organization, which offers assistance to populations in distress, to victims of natural or man-made disasters and to victims of armed conflict, without discrimination and irrespective of race, religion, creed or political affiliation. 26 associations, 23 sections, and 16 branch offices make-up the international movement and work in partnership around 6 operational entities.

Main Purpose:

Planning and supervising the execution of the supply chain activities in the project or capital (order, procurement, transport, customs, and stock management) according to MSF protocols and standards in order to ensure the optimal functioning of the mission.

Other tasks include, but not limited to:

Planning, coordinating, supervising and monitoring on a day-to-day basis the implementation of the supply activities in the project as specified by the line manager, ensuring compliance to MSF standards, protocols and procedures. Including the following tasks:

Order management: Responsible for the supply administration, the correct filing and archiving of supply database and the efficient processing and follow up of orders and requests.

Procurement: Responsible for purchase management, in particular the follow up of purchases, preparation, together with the Logistics Manager, market assessments, contracts and supplier evaluations and communication with local suppliers for the status of purchase orders, claims and complaints.

Transport and Customs: Ensuring the clearing and the transport of medical and non-medical goods of the mission and provide info on timelines regarding administrative procedures concerning, import, customs clearance, etc.

Stock management: Controlling quality and costs and the physical state of orders and determines the quantities of products to buy (volume) taking into account the demand and needs of the mission, the availability forecasts, delivery timelines, budget and other relevant factors and monitors stock levels related to monthly consumption figure, expiry dates, excess drugs and possible shortage in the capital

Communicating with customers, keeping them up to date concerning their orders status (BO confirmation) and prioritizing procurement and transport according to their needs. Coordinating and leading the team under his/her responsibility including the definition of each person’s tasks (daily supervision and checking the quality of their work), drawing up working schedule Supervising, in close coordination with the HR department, the associated processes (recruitment, training/induction, evaluation, potential detection, development and communication) of the staff under his/her, responsibility in order to ensure both the sizing and the amount of knowledge required.

Requirements

Education

• Essential: Degree in supply chain/Procurement/Logistics or Diploma in Supply Chain/Logistics/Procurement with at least 3 years’ experience.

Experience

• Essential: Previous experience in supply chain, procurement & stock management activities related jobs. Necessary minimum 2 years in MSF Logistics Department working with UniField.

Language

• Essential: Fluent in English & Kiswahili (written & spoken).
• Desirable: Fluency in Somali (written & spoken).

Knowledge

• Essential: computer literacy (word, excel and internet) & Unifield Software.

Competencies

• Results and Quality Orientation
• Behavioral Flexibility
• MSF Principles
• Stress Management
• Teamwork & Cooperation

If you meet the above requirements, please email your CV & motivation letter as a single file by 8th June 2022 under the subject “SUPPLY CHAIN SUPERVISOR” to

jobs@somalia.msf.org.

Only shortlisted candidates will be contacted.

(MSF is an equal Employer and does not charge any application/recruitment or training fee)