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Plan International – Finance Assistant, Shared Service Centre.

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ROLE PURPOSE

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.  We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination.  And its girls who are most affected. Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.  We support children’s rights from birth until they reach adulthood.  And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge. We have been building powerful partnerships for children for over 75 years, and are now active in more than 70 countries.

The Shared Services Centre Statement

The Shared Services Centre is a Centre of Excellence based in the MEESA region office.  The centers vision is that within 2 years its clients will have recorded  added value within their support services.  The center is committed to a reliable, efficient and effective service to the MEESA regions at a competitive price.  Its ultimate goal is to be trusted, predictable, and dependable to our clients at all times and to ensure commitment to excellent turnaround times in all our service delivery.

SSC Finance Assistant Role

Finance Assistant will support the provision of financial and grants management functions and ensures compliance with Plan policies, procedures and donor requirements at the SSC level.

The post holder will report to the Senior Finance and Grants Coordinator. In liaison with the Shared Service Centre (SSC) Team support in the implementation of grants and sponsorship budgets in the Kenya Country office, MEESA Regional Office and other Plan offices globally.

Accountabilities and MAIN WORK ACTIVITIES

  1. Payment Processing
  • Receive, track and sort all payment requests confirming they are properly approved for processing.
  • Enter in to the SAP all approved vendor invoices for payment while observing segregation of duties.
  • Receive approved Mobile requests, process them on available platforms (Mpesa/Popote) and submit for payment.
  •  Process all mobile transactions and related journals in SAP.
  • Process fund requests for all approved travels and subsequent liquidations as per Plan policies
  • Create internal orders to facilitate partner advances and subsequently process partner advances liquidations in SAP advances module.
  • Support in management of staff and vendor accounts and clear open items.
  • Support in period-end adjustments and balance sheet reconciliations
  • Prepare support documents for intercompany recharges including analysis and allocation of costs
  • Coordinate and analyse withholding tax for MEESA Regional office, Plan International Kenya, Nyanza & Coast hubs as well as process the payment
  • Ensure that all financial documents are properly filed for easy retrieval.
  • Support audits in retrieval of sampled documents.
  • Update approved partner liquidations in SAP module
  • Preparation of cash forecast and MPesa account replenishment
  • Issue remittance advices to payees

Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI)

  • Understands and puts into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures.

Leadership COMPETENCIES

  • Courageous, taking a lead, challenging myself and others to achieve purpose, safeguard others and role model values, inside and outside work. Responsible for my work and learning, striving to improve. Self-aware, resilient and constructive in embracing change. Striving to achieve significant and lasting impact on the lives of children and young people, and to secure equality for girls. Challenging myself to be bold, courageous, responsive, focused and innovative.
  • Creating a climate of trust inside and outside the organisation by being open, honest and transparent. Holding myself and others to account for decisions and impact on others. Doing what I say I will do. Working effectively with others, inside and outside the organisation, including sponsors and donors. Actively supporting colleagues, helping them to achieve their goals. Coming together with others to create and implement solutions in teams, across Plan International, with children, girls, young people, communities and our partners.
  • Respecting all people, appreciating differences and challenging inequality in programmes and the workplace. Supporting children, girls and young people to increase their confidence and to change their own lives. Empowering other staff to give their best and develop their potential.
  • Understanding Plan International’s purpose, priorities, values and approaches in our work context. Adhering to relevant policies, processes, practices and standards, and being pro-active in continuing technical and professional development

Business Management competencies

– Understands relevant sectoral context including how the sector operates in terms of funding and governance and awareness of Plan’s purpose, values, and global strategy

– Manages legal and reputational risk including risk assessment, communication, risk management and reporting in full compliance with risk-related standards, including in areas such as Child and Youth Safeguarding and Protection, Gender equality and inclusion, Counter Fraud, Safety and Security.

– Managing activities and resources including skills in planning and organising, financial and project management.

– Managing people and information including skills in communication skills, both speaking and writing, and digital working, including personal digital skills.

Technical expertise, skills and knowledge

Qualifications/ experience essential:

  • Bachelor’s Degree in Finance/Accounting related courses.
  • CPA II or other professional qualification in accounting
  • 1-year relevant accounting experience preferably in an INGO
  • Knowledge of finance processes, systems and principles.
  • Experience in computerised accounting applications.

.Qualifications/ experience desirable: 

  • Previous experience in SAP or ERP
  • Analytical skills
  • Facilitation and training skills
  • Administration and effective communication skills
  • Ability to work and interact with others at all levels
  • Planning and organizational skills
  • Have a customer centric focus and vision on timeliness, effectiveness and efficiency

Languages required

  • Excellent written and verbal communication skills in English.

Knowledge:

  • In-depth knowledge of finance processes, systems and principles.
  • Good Knowledge of major donors’ compliance requirements
  • Proven ability to support program teams during budgeting and reporting

Skills:

  • Ability to work and interact with others at all levels
  • Hands on experience and skilled in usage of SAP or Major ERP system
  • Strong analytical skills
  • Excellent planning, management and coordination skills
  • Ability to communicate clearly and effectively

Behaviors:

  • Role model our values and behaviors both internally and externally.
  • Engages sensitively with community members on issues of gender equality and inclusion, demonstrating an understanding of the local culture and context.
  • Promotes equality, including gender equality, inclusion and girls’ empowerment in Plan’s work and in its work with partners
  • The ability to build collaborative working relationships
  • Uses creativity to challenge the norm and promote innovation and thinks and acts for the wider organization – linking partnership opportunities with the context of the wider organizational strategy
  • Communicates effectively at and with a range of appropriate styles for different audiences
  • Builds capability through knowledge sharing, networking, mentoring, coaching and advocates the importance of knowledge management

We are open and accountable

We create a climate of trust inside and outside the organization by being open, honest and transparent. We hold ourselves and others to account for the decisions we make and for our impact on others, while doing what we say we will do.

We strive for lasting impact

We strive to achieve significant and lasting impact on the lives of children and young people, and to secure equality for girls. We challenge ourselves to be bold, courageous, responsive, focused and innovative.

We work well together

We succeed by working effectively with others, inside and outside the organization, including our sponsors and donors. We actively support our colleagues, helping them to achieve their goals. We come together to create and implement solutions in our teams, across Plan International, with children, girls, young people, communities and our partners.

We are inclusive and empowering

We respect all people, appreciate differences and challenge inequality in our programmes and our workplace. We support children, girls and young people to increase their confidence and to change their own lives. We empower our staff to give their best and develop their potential.

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.

We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.

A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

CLICK HERE TO APPLY

 Application deadline is 13th June 2022.

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