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Mercy Corps – Finance and Subgrants (F&S) Manager.

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Job Details

Description

About Mercy Corps

Mercy Corps is a global humanitarian organization working in over 40 countries at the front lines of today’s biggest crises. Mercy Corps has built a reputation for innovative economic development programming, particularly working with start-ups, and hosts a venture capital arm called Mercy Corps Ventures.

The Program / Department / Team

Mercy Corps has worked with jobtech for over a decade – investing, supporting product innovation, and conducting research on the opportunities for the sector. In late 2021, Mercy Corps launched the Jobtech Alliance, an ecosystem-building initiative around inclusive jobtech in Africa. We’ve just secured our first dedicated funding for the Jobtech Alliance, and asubre  recruiting a team to expand the Jobtech Alliance as the innovation and learning hub for inclusive jobtech in Africa. The three workstreams include: (1) An early-stage inclusive jobtech accelerator managed by our partners, BFA Global, under their Catalyst Fund brand; (2) An innovation-lab managed by Mercy Corps, where we partner with jobtech start-ups across 10 African markets to support strategy, product and operational innovations which make their services more viable and scalable, more inclusive and/or more impactful for the users they serve. The program will deploy a range of supports to start-ups including technical assistance, project delivery support and grant capital; and (3) A learning, research and community-building component.

The Position

The Finance and Subgrants (F&S) Manager works under the guidance and supervision of the Finance & Compliance Director and with close direct interaction with the Jobtech Alliance Director, partner start-ups, and Mercy Corps Finance Teams in up to 10 countries across Africa.  Key roles are project Financial management, monitoring and reporting and subgrants management with up to 20 start-ups. The F&S Manager is an integral part of the Jobtech Alliance Project Management Unit, and helps to create systems that are efficient, secure and effective in achieving the results of the program.

Key Responsibilities

FINANCE
  • Support the Programme Team Lead in managing all financial operations of the project, including accounting and reporting, cash management, and budget management.
  • Manage financial operations and financial reporting of the Jobtech Alliance.
  • Provide monthly management reports to the Jobtech Alliance Director and Deputy Regional Direct and Finance Director, including expenditures by fund and country, subgrantee reporting and other financial information, in a timely and accurate manner.
  • Lead annual budgeting process and budget revisions.
  • Ensure that the project financial operations are in compliance with all CFYE and Mercy Corps policies and procedures.
  • Ensure that monthly transactions are reviewed and entered in the General Ledger accurately and on timely basis
  • Review payment documents and other supporting documents related to program costs, ensuring their compliance with the local laws, donor regulations and MC Kenya internal policies.
  • Be prepared to respond to any budgetary and financial inquiries from the donor, consortium members and Mercy Corps senior management within East Africa and home office in Edinburgh, Scotland.
  • Prepare monthly cash flow projections and request funds from the country office.
  • Provide financial advisory on overall strategic programme decisions.
  • Review and track expenses and proper documentation as per Mercy Corps procedures and donor requirements for record keeping and accountancy.
GRANT AND SUBGRANT MANAGEMENT
  • Oversee and coordinate management of subgrant agreements and financial management of subgrants.
  • Provide direct oversight of subgrants and finance team including staff of consortium partners.
  • Responsible for processing of subgrants and issuance of payments, transfers and transactions between country teams and partners.
  • Oversee pre-award and post-award activities include asset control, timely reporting and contract fulfilment to check against payment.
  • Work with Jobtech Alliance programme team to verify and track budget and expenditures vis-à-vis subgrant awards and ensure proper reporting, documentation and overall deliverables are reviewed by Senior Management and signed off on prior to issuance of payment.
  • Provide regular reports on Jobtech Alliance, issues, recommendations that need to be considered for operational adjustment.
  • Work with Mercy Corps team members and subgrantees management teams to conduct ad-hoc audit review of Jobtech Alliance field operations.
  • Coordinate Jobtech Alliance expenditure verification and project audits.
  • Other financial and subgrant tasks as required.

Monitoring & Evaluation (M&E) and Reporting

  • Work with the Jobtech Alliance Senior Management, M&E and finance team members to ensure that Jobtech Alliance deliverables are aligned with value-for-money objectives and that financial milestones are proportionate to programme milestones.
  • Provide financial perspective in management and decision-making to enhance Mercy Corps’ adaptive management.

Program Support Operations:

  • Ensure that Jobtech Alliance financial systems are efficient and are based on smooth-running infrastructure that facilitate timely and efficient program implementation. Provide regular review of field operations to ensure cost-effectiveness and provide guidance on improved operational practices for value-for-money.

Supervisory Responsibility

None

Accountability

Reports Directly To: Finance & Compliance Director (dotted line to Jobtech Alliance Director)

Works Directly With: Start-ups & external partners, Venture Building Managers, Mercy Corps country teams

Accountability to Participants and Stakeholders

Mercy Corps team members are expected to support all efforts toward accountability, specifically to our program participants, community partners, other stakeholders, and to international standards guiding international relief and development work. We are committed to actively engaging communities as equal partners in the design, monitoring and evaluation of our field projects.

Minimum Qualification & Transferable Skills

  • A Bachelor’s degree in Business Administration, Finance, Economics or relevant field; advanced degree preferred.
  • Professional accounting certification CPA(K).
  • At least seven (7) years of demonstrated professional experience managing grants, subcontracts, procurement and compliance with donor regulations, preferably Donor-funded projects.
  • Strong accounting skills and experience in management of the general ledger, journal entries, payables and balance sheet.
  • Demonstrated experience applying clauses and negotiating without heavy management oversight including developing amendments and modifications as a result of negotiations.
  • Experience providing capacity-building training to staff and local organizations.
  • Proven abilities in analytical, excel and reporting skills.

Required competencies and skills:

  •  Grants Administration
    •  Knowledge and application of best practices in grant management.
    •  Demonstrated knowledge of financial and management systems, regulations and reporting requirements. Evidence of ability to be creative and flexile within those requirements.
    •  Analytical capabilities with accounting procedures and processes for structuring projects.
    •  Knowledge of grants management software and information technology skills.

Management and Communications

  •  Ability to communicate technical, budgetary and program details to staff, grantees and applicants.
  •  Ability to design and implement effective workflow processes and procedures.
  •  Capability to foster an atmosphere which recognizes and respects cultural and individual differences.

 Success Factors

The Finance and Subgrants Manager will have proven abilities in analytical and reporting skills with sound judgement in regards to budget, financial analysis and manage of program issues. S/he has a practical and outcome-focused approached to work with teams to design efficient processes, will have the ability to communicate and interact effectively across diverse program teams and support programmatic objectives with timely and meaningful information.

Living Conditions / Environmental Conditions

This role is for people with right to work in Nairobi, Kenya.

 Ongoing Learning

In support of our belief that learning organizations are more effective, efficient and relevant to the communities we serve, we empower all team members to dedicate 5% of their time to learning activities that further their personal and/or professional growth and development

 Diversity, Equity & Inclusion

Achieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the world’s most complex challenges. We strive for a culture of trust and respect, where everyone contributes their perspectives and authentic selves, reaches their potential as individuals and teams, and collaborates to do the best work of their lives.

We recognize that diversity and inclusion is a journey, and we are committed to learning, listening and evolving to become more diverse, equitable and inclusive than we are today.

Equal Employment Opportunity

Mercy Corps is an equal opportunity employer that does not tolerate discrimination on any basis. We actively seek out diverse backgrounds, perspectives, and skills so that we can be collectively stronger and have sustained global impact.

We are committed to providing an environment of respect and psychological safety where equal employment opportunities are available to all. We do not engage in or tolerate discrimination on the basis of race, color, gender identity, gender expression, religion, age, sexual orientation, national or ethnic origin, disability (including HIV/AIDS status), marital status, military veteran status or any other protected group in the locations where we work.

 Safeguarding & Ethics

Mercy Corps is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants or others, are treated with respect and dignity. We are committed to the core principles regarding prevention of sexual exploitation and abuse laid out by the UN Secretary General and IASC and have signed on to the Interagency Misconduct Disclosure Scheme. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and to adhere to Mercy Corps Code of Conduct Policies and values at all times. Team members are required to complete mandatory Code of Conduct elearning courses upon hire and on an annual basis.

CLICK HERE TO APPLY

Applications will be reviewed on a rolling basis. Only shortlisted candidates will be contacted. 

Mercy Corps does not charge any fees at any stage of the recruitment process.

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