AAA Growers – Accounts Receivables.

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Reporting to: HEAD OF DEBTORS
Department: ACCOUNTS
Location of employment: HEAD OFFICE/NAIROBI

Position Summary:
To provide financial, clerical and administrative services efficiently, timely and accurately.

Key responsibilities:
1. Sales / Debtors Management for retail customers (Flamingo, Bakker, Carrefour, Spinneys, Qatar & Oman)
• Prepare AAA and Forest gate flight advices and forwarding the same to Flamingo on a timely basis
• Preparation of shipping invoices and Final invoicing in Quick Books for all export customers.
• Responding to customer queries and claims/discrepancies
• Sending out invoices to customers on daily basis
• Provide cover for Reconciling & maintaining customers’ statements of accounts
• Handling all queries from customers’ accounts statement & solving them
• Provide cover for Debt collection – following up on customers for payments
• Preparing invoices for all local customers every day,
2. Claims for Local AAA Clients
• Compiling all claims for posting into Veg Manager
• Upon approval by Finance Director/Commercial Manager, posting claim into
Quick Books for credit note to be issued
• Ensure any offloads are timely communicated to Customers
• Issue amended Phyto documents for excess shipments with email approval from either S&L Director or Finance Director
3. Documentation
• Send daily shipping invoices to the Airport Office and shipping Agent
Any other duties as may be assigned from time to time by the immediate supervisor, manager or senior management

Key Metrics:
• Send Flight Advice to Flamingo by 9:30 am
• Issue daily Sales Report by 10am to Finance Director
• Summary of shipping invoices by 2.30pm to the Airport
• Prepare daily shipping documents by close of business each day (readily available for verification by Sales & Logistics Director)
• Follow up and investigating on local sales discrepancies.
• Posting pf payments and allocation of open balances against the payment.
• QuickBooks vs Veg Manager invoice reconciliation by Saturday 12pm midday
• Preparation of Sales reports for Management decision on weekly basis – Every Saturday by 12pm midday
• Uploading of flamingo pricing into veg management.
• Sending out statements to the customers.
Monthly Produce a report showing all Rebates from Majid – by 5th of every month Prepare monthly claims report for AAA local clients.



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