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Amref Flying Doctors – HR And Administration Intern REF: AFD/HR/06-2022.

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1. IDENTIFICATION
1.1 Job title HR &Administration Intern
I. 2 Reporting to HR&Administration Officer
1.4 Unit HR & Administration
1.5 Physical Location Inside Wilson Airport, Nairobi


2. MAIN PURPOSE OF JOB
3. PRINCIPAL RESPONSIBILITIES
KEY RESPONSIBILITIES
MAIN TASKS EXTEND OF DISCRETION
Recruitment and selection support
 Participate in drafting of the adverts for authorized recruitment
 Publishing job descriptions and adverts on the various recruitment platforms
 Support in the screening of applications and CV’s according to the requirements provided for the role
 Coordination of interviews, communicating with applicants and scheduling interviews
 Ensuring all recruitment approvals are received and filed
 Support with logistical and coordination of recruitment activities
 Ensure all the recruitment records are correctly filed
 Support in staff induction and provide the staff with all necessary information and documents.
In liaison with supervisor

HR Records Management
 Ensure quality and integrity of the HR filing system
 Ensure scanning of staff files
 Ensuring HR records, information and files are updated, clearly labelled, organized (paper and electronic i.e. Mfiles) and archived in line with the organization’s policy
 Support in capturing data and updating employee information accurately on the internal databases i.e. ERP System (NAV)
 Contribute to the effective rollout of automation projects for the HR department In liaison with supervisor
 Under the overall guidance of the Head of HR and the Administration, the HR Intern will be responsible for providing day-to-day administrative support to the human resource team.
Support the annual audit by ensuring all records are updated, correctly filed and easily accessible


General Administration
 Communicating and distributing staff documents
 Address general employee queries within 48 hours upon request and refer complex issues
 Support with Volunteer Physician Program
 Support with managing the stationery store; ensuring minimum stock levels are obtained and coordinating the issuance of the same
 Ensure car passes list is updated and quarterly payment made on time.
 Ensuring airtime top up on a monthly basis.
 Drafting various staff letters for visas, passports and other needed facilitation document as required
 Support in ensuring crew cards for various staff are valid and updated on time.
 Support with any administrative related activities. In liaison with supervisor


4. REQUIRED QUALIFICATIONS
4.1 Minimum Education


 Bachelor’s Degree in Business Administration, Social Sciences or other related field
 Higher National Diploma in Human Resources Management/ CHRP-K Certification highly desirable


4.2 Skills and competencies
 Good communication skills both written and oral
 Good interpersonal skills
 Ability to maintain confidentiality
 Tact and discretion when dealing with people
 Team player
 Ability for flexibility and demonstrated reliability
 Ability to be organized and proactive
 Ability to work in and with a dynamic team
 Proficiency in computer studies – Ms Office


5. ENVIRONMENTAL CONDITIONS
• 24-hour response required whenever necessary within a 24-hour work environment.

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How to apply:
If you have the passion to contribute to the leading Aero-medical and Health solutions provider, submit application by 5th July 2022. Attach cover letter specifying how you meet the criteria, what you expect to bring to AMREF Flying Doctors (AFD) with an updated CV in PDF.
Please visit AMREF Flying Doctors website at https://flydoc.org/career-opportunities/ or Amref Health Africa website at https://amref.org/vacancies/ to view job details and requirements.
Feedback will be given to shortlisted candidates only.
Duly note that AMREF Flying Doctors does not require applicants to pay any money at whatever stage of the recruitment and selection process and have not retained any agent in connection with recruitment.www.flydoc.org
AMREF Flying Doctors is committed to safeguarding and promoting the welfare of children and expects all staff to share this commitment. Amref is an equal opportunity employer and has a non-smoking

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Click Here to Apply

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