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World Health Organization (WHO) – Logistics Assistant.

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Logistics Assistant – (2206431)

Grade: G7

Contractual Arrangement: Fixed-term appointment

Contract Duration (Years, Months, Days): Two Years

Primary Location: Kenya-Nairobi

Organization: AF/EPR Emergency Preparedness and Response

Schedule: Full-time

IMPORTANT NOTICE: Please note that the deadline for receipt of applications indicated above reflects your personal device’s system settings.

OBJECTIVES OF THE PROGRAMME

The mission of WHO’s Health Emergencies Programme (The Programme) is to help countries, and coordinate international action, to prevent, prepare for, detect, rapidly respond to, and recover from outbreaks and emergencies.

PURPOSE OF THE POSITION

In the context of the WHO Health Emergencies Preparedness and Response (EPR), at the hub level, the Logistics Assistant will provide well-rounded logistics and operations support services, this includes the transport, customs clearance, delivery, storage, and management of material assets for the emergency preparedness, recovery, and response activities; support the establishment of functional offices, housing and storage facilities at regional level as required.

DESCRIPTION OF DUTIES

Within the Hub, the Logistics Assistant will report to the Operations Support and Logistics Officer (1st level supervisor) under the overall guidance of the Regional Operations and Logistics Support Lead, who will also be the 2nd level supervisor.

The incumbent is expected to provide well-rounded logistics and operations support services.

Within the framework of the delegated authority, the incumbent is assigned all or part of the following duties which are performed according to the needs and agenda:

  • Coordinate the supply and distribution/delivery of international shipments; monitor and assess quality, quantity, and safety of the received goods; oversee clearance and proper storage of goods and initiate duty exemption requests.
  • Schedule and monitor deliveries by suppliers, clearing agents, and the organization’s warehouses. Establish and maintain regular contacts with clearing and forwarding agents, customs, UN Agencies, NGOs, and Government authorities.
  • Follow up and ensure that goods are promptly delivered to the right recipients, and that appropriate receipts are received.
  • Monitor ongoing shipments, pipeline information, insurance claims, and other data, brief supervisors of any unforeseen problems pertaining to discharge, clearing operations, deliveries, etc., and recommend solutions / corrective actions.
  • Prepare monthly and ad hoc reports on regional logistic activities, including fixed assets, facilities maintenance, and movement of stocks, office consumables, and office equipment.
  • Prepare monthly inventory report with indicative analysis giving recommendations on the need for replacement and/or purchase of additional equipment.
  • Provide logistics support for upcoming logistics requirements as may be required.
  • Maintain an up-to-date record of all – fixed assets and attractive items.
  • Generate annual fixed assets movement cards based on the WHO e-manual XIII.
  • Support the management of the office premises and furniture and arrange repair/maintenance when required.
  • Perform other related duties as required or instructed, including providing support to other areas of work.
  • Performs any other related incident-specific duties, as required by the functional supervisor.

REQUIRED QUALIFICATIONS

Education

Essential: Completion of secondary education supplemented by training in the field of Logistics and Supply.

Desirable: University degree in business administration, logistics management or related field is an asset.

Experience

Essential:  At least ten (10) years working experience in operations and logistics with a complex and diverse work environment, preferably an international organization.

Desirable:

  • Experience in administrative support positions in WHO or another UN agency is an asset.
  • Experience in Oracle-based or other ERP systems an asset.

Skills

  • Ability to plan, organize, coordinate and implement inputs from several sources.
  • To express ideas clearly and concisely, both orally and in writing.
  • To conceptualize and carry out tasks with little supervision.
  • Very good understanding of operations and logistics in a complex work environment.
  • Excellent knowledge of fixed asset management and to establish and maintain effective working relationships with people of different national and cultural backgrounds.

WHO Competencies

  • Teamwork.
  • Respecting and promoting individual and cultural differences.
  • Communication.
  • Producing results.
  • Ensuring the effective use of resources.

Use of Language Skills

Essential: Expert knowledge of English.

Desirable: Knowledge of another UN official language would be an asset.

REMUNERATION

WHO offers staff in the Professional Category an attractive remuneration package, which for the above position includes an annual net base salary starting at 2,863,312 Shillings (subject to mandatory deductions for pension contributions and health insurance, as applicable).

Other benefits include 30 days of annual leave, allowances for dependent family members, home leave, and an education grant for dependent children.

CLICK HERE TO APPLY

Closing Date: Jul 27, 2022, 12:59:00 AM

ADDITIONAL INFORMATION

  • This vacancy notice may be used to fill other similar positions at the same grade level
  • Only candidates under serious consideration will be contacted.
  • A written test may be used as a form of screening.
  • In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position.
  • WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
  • Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
  • Staff members in other duty stations are encouraged to apply.
  • For information on WHO’s operations please visit: http://www.who.int
  • WHO is committed to workforce diversity?
  • WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.
  • WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment).  All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment, and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background
  • verification of final candidates.
  • WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
  • WHO has a mobility policy which can be found at the following link: http://www.who.int/employment/en/? Candidates appointed to an international post with WHO are subject to mobility and may be assigned to any activity or duty station of the Organization throughout the world.
  • Applications from women and from nationals of non and underrepresented Member States are particularly encouraged.
  • For WHO General Service staff who do not meet the minimum educational qualifications, please see e-Manual III.4.1, para 220.

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