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Requisition ID: req29054
Job Title: AMU Operations Support Officer
Sector: Awards Management
Employment Category: Regular
Employment Type: Full-Time
Open to Expatriates: No
Over the past 80 years, the International Rescue Committee (IRC) has developed unparalleled expertise in responding to emergencies and helping uprooted communities to rebuild. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster.
The IRC is on the ground in more than 40 countries, providing emergency relief, relocating refugees and rebuilding lives in the wake of disaster. Through over 20+ regional offices in cities across the United States, the IRC also helps refugees resettle in the US and become self-sufficient.
The IRC is committed to a culture of bold leadership, innovation in all aspects of our work, creative partnerships and, most crucially, accountability to those we serve. The IRC is a tireless advocate for the most vulnerable.
The Awards Management Unit (AMU)
Established in January 2016, the Awards Management Unit (AMU) is a global unit spanning New York, Washington DC, London, Bonn, Berlin, Brussels, Stockholm, Nairobi, Dakar and Amman. It has responsibility for identifying, securing and managing all funding from institutional donors. The Unit is organized into six teams: Strategic Partnerships, Program and Award Support, Compliance and Policy, Business Development, Training, and Planning and Strategic Operations.
The AMU is a bridge between donors and the field: providing expert technical advice to the field, while maintaining portfolio-level visibility to ensure consistency and compliance, and manage risk. This unit ensures that donor compliance policies and procedures are implemented consistently, and supports all staff working across the grants management cycle for all restricted funding from global government sources.
Key Working Relationships
Withing AMU, this position will work on the Planning and Strategic Operations team and work closely with AMU Leaders and Senior Leaders, and broader department members. Outside of AMU, this position will work closely with finance, Global Supply Chain, IT and the Integra team
§ Primary responsibilities include the following:
o Become an integra ‘super user’ to support the organization in the rollout of our financial ERP system
o Provide central administrative support for financial related operations and ensure timely payments for goods and services, including:
§ Purchase card expense reports, subscription renewals, and other related filings
§ Consultant set-up and payment
§ General / misc. Integra expense filing
o Lead on creating finance / procurement processes for unit and work to embed across teams
o Manage IT equipment orders for unit
o Provide limited support for department travel, key meetings, and conferences
o Support other meeting scheduling as needed
§ Additionally, while the current unit manager is on secondment, cover the following items and support as needed upon their return:
o Support key internal AMU communications including:
§ AMU bulletin
§ AMU updates to department and broader organization
§ Support to staff meetings
§ Support to key initiatives, e.g. culture and inclusion
§ Other misc. inquiries and comms needs
o Support AMU people processes and tools including onboarding resources, staff list management, unit-wide standards, and e-mail distribution lists
o Support effective use and management of internal platforms including Box, Teams, and RescueNet
o Manage central calendar and support other Senior Leader scheduling as needed
Demonstrated Skills and Competencies:
- Strong organizational and time-management skills; proven ability to prioritize and deliver on time
- Attention to detail and strong analytical skills
- Excellent verbal and written communication skills as well as, an overall ability to be clear and concise in all communications
- Highly proficient in Microsoft Office suite
- Highly collaborative and able to work independently in a dynamic, cross-functional global team structure
- Ability to manage and work through change in a proactive and positive manner
The IRC and IRC workers must adhere to the values and principles outlined in IRC Way – Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.
Standards of Professional Conduct: The IRC and IRC workers adhere to the values and principles outlined in IRC Way – Standards for Professional Conduct. These are Integrity, Service, Equality and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.