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Danish Refugee Council (DRC) – Supply Chain Officer (Procurement).

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Overall purpose of the role: 

The Supply Chain Officer (Procurement) main objective is to provide efficient and effective Procurement and Logistics implementation and smooth running of departmental operations according to DRC’s internal and donor procedures, as per the Operations Handbook.

Responsibilities: 

R1. Procurement:

  • Carries out procurement in compliance with DRC and relevant external rules/regulations in a timely manner with a value-for-money lens and with a high level of integrity; ensuring all procurements are thoroughly documented and properly archived and that items are received in good time and meet requestor specification
  • Execute purchase requisitions by sending request for invitations, receiving bids, analyzing and raising of orders and follow up on deliveries of orders with suppliers
  • Ensure that the filing system to record and archive all procurements is rigorously maintained.
  • Ensure close tracking of all service contracts issued by the country programme including lease agreements, security services contracts, ISPs, Insurances, 
  • Maintains, disseminates and follows-up on procurement tracking and spending and provides needed analysis; manages all import/export issues; ensures lessons and feedback from procurements are documented and acted on.
  • Undertake regular analysis of market prices for the Kenya Program Price List
  • Support in ensuring documented adherence to procurement plans in all DRC KE locations in close liaison with relevant managers 
  • Assist in auditing payment documents, raising and processing payments submitted to Nairobi office

R2. Asset & Inventory Management:

  • Ensures DRC warehouses and stock are managed according to DRC and international standards and items are disposed of as per DRC and donor rules/regulations; 
  • Ensure that procured stocks are received, registered, and dispatched in an efficient and accountable manner.
  • Ensure that the filing system of records of all stock movements are documented for rigorous archiving  when required for audit
  • Conduct physical stock checks periodically and investigates discrepancies.
  • Support the establishment/decommissioning of DRC warehouses; ensures adherence to warehouse safety standards including insurance.
  • Receive supplies from vendors and raise relevant documents, check and count of incoming stock and reconcile it with requisitions and purchase orders
  • Responsible for accurate assets registration, tracking, tagging, and archiving of asset lists/registers and in DRC Dynamics ERP system
  • In collaboration with field based SCOs, ensure appropriate documentation of all assets in the field and report any damage.
  • Quarterly, conduct a physical verification of all assets in the Assets Register to ensure that all asset inventory is tagged, recorded and reported to management in accordance of DRC’s guidelines.
  • Oversees repair/maintenance of office/compound assets, equipment and machines as needed.
  • Take a lead in sharing Procurement Status Report (PSR) per DRC Dynamics and other related procurement reports
  • Any other duties as assigned by management

Experience and technical competencies: 

  • Minimum 5 years of experience in humanitarian logistics, procurement, and inventory management
  • Good understanding of the procurement rules and regulations of major international donors 
  • Proven experience working with an Enterprise Resource Planning (ERP) System; with experience in Microsoft Dynamics 365 as an added advantage
  • Proven ability in the implementation of large-scale logistics and programs with large-scale procurement requirements 
  • High integrity, pro-active, stable, robust character and a good team-player
  • Highly motivated, results-oriented, and with well-developed problem-solving skills
  • Ability to cope with heavy workloads and to work under pressure to meet tight deadlines
  • Proven ability to prioritize tasks, meet deadlines, and work with limited supervision 
  • Excellent communication skills
  • Excellent analytical and negotiation skills
  • Excellent skill in MS Word, Excel, and PowerPoint.

Education:

  • Degree/Diploma in Business Management/Supply Chain or Procurement
  • Professional courses like CIPs an added advantage

Languages: 

  • Fluent in spoken and written English and Kiswahili

DRC’s Core competencies: 

  • Striving for excellence: you focus on reaching results while ensuring an efficient process.
  • Collaborating: you involve relevant parties and encourage feedback.
  • Taking the lead: you take ownership and initiative while aiming for innovation.
  • Communicating: You listen and speak effectively and honestly.
  • Demonstrating integrity: you act in line with our vision and values

Conditions:  
Contract duration:
4 months’ contract with possibility of extension, subject to funding and performance. Salary and conditions will be in accordance with the Danish Refugee Council terms of employment for National staff.
Availability: September 2022
Duty station: Nairobi with regular travel to the field
Key stakeholders:                                                                                   
Internal: Programmes, HR department, Finance department
External: Suppliers, NGOs, Beneficiaries, Donors,

General
Commitments: 

DRC has a Humanitarian Accountability Framework, outlining its global accountability commitments. All staff are required to contribute to the achievement of this framework (http://www.drc.dk/HAF.4265.0.html)

Application Process:
Qualified candidates are invited to submit their applications, which should include a 1-page cover letter clearly stating their motivation, and qualifications and a CV. Applications should include contact details of three professional referees who have supervised the candidate in the last five years. One referee must be the applicant’s most recent manager. Only applications that address the stipulated duties and meet the required qualifications will be considered.  
We only accept applications sent via our online-application form on http://www.drc.ngo under Vacancies.

CLICK HERE TO APPLY

Applications should be sent no later than: 1st  September 2022.

Gender Equality: 

DRC is committed to achieving gender parity in staffing at all levels.  In light of this, female candidates and those from minority groups are strongly encouraged to apply.

DRC as an employer

By working in DRC, you will be joining a global workforce of around 8000 employees in 40 countries. We pride ourselves on our:

  • Professionalism, impact & expertise
  • Humanitarian approach & the work we do
  • Purpose, meaningfulness & own contribution
  • Culture, values & strong leadership
  • Fair compensation & continuous development

Providing equal opportunities

We are committed to creating an inclusive and positive work environment based on mutual respect for all employees. All applicants are considered for employment without attention to race, age, ability, ethnicity, nationality, religion, gender identity, sexual orientation, marital status, or any other factor. At DRC we celebrate diversity and appreciate our employees for the people they are and their unique skills, backgrounds, and perspectives. We encourage all interested candidates to apply.

Promoting high standards

DRC’s capacity to ensure the protection of and assistance to refugees, IDP’s and other persons of concern depends on the ability of our staff to uphold and promote the highest standards of ethical and professional conduct in relation DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment. DRC conducts thorough and comprehensive background checks as part of the recruitment process.

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