Elizabeth Glaser Pediatric AIDS Foundation (EGPAF) – HR & Administration Assistant.

All jobs > Human Resources > Elizabeth Glaser Pediatric AIDS Foundation (EGPAF) – HR & Administration Assistant.

Sometimes in life there is that moment when it’s possible to make a change for the better.

This is one of those moments.”

-Elizabeth Glaser

Job Description

Job title:                                HR & Administration Assistant

Location:                               Nairobi, Kenya

Report To:                             HR & Administration Officer

Classification:                       Full-time

How will you fight for an AIDS-free generation?

Reporting to the Human Resources & Administration Officer, the HR & Administration Assistant provides general support in the day to day management and administration of the human resources function. While the focus is typically on HR administration & compliance, the position may also support other functional areas such as recruitment, staff orientation, training & development, employee relations, compensation & benefits, and performance management.

No two days are alike at EGPAF, but what can you expect as a Title?  

  • Assist in recruitment processes, calling shortlisted candidate, preparing interview schedules, and assisting with back ground screening and reference checks for final job candidates.
  • Ensure complete and up-to-date employment documentation and confidential handling of employee information.
  • Ensure all required employee documentation is obtained, correctly filed, and updated as necessary.
  • Support the orientation and on-boarding of new employees, including assigning onboarding tasks on Taleo.
  • Ensure documentation in respect of departing staff is complete and properly filed.
  • Ensure compliance with all internal policies and procedures as well as external regulatory concerns and applicable labour laws.
  • Data entry in HRIS and other systems.
  • Cover for the administration staff with the office management in their absence.
  • Any other duties as assigned.

To be successful, you will have:

  • Diploma or professional certification in human resource management, business, organizational development, or a related field.
  • Minimum 1 year of previous human resource management experience at the assistant level.
  • Strong verbal and written communication skills, and active listening skills.
  • Understanding of the sensitivity and confidentiality of the HR function.
  • Strong interpersonal and team-building skills.
  • Ability to manage a large and variable workload, ensuring timely and accurate completion of assigned work.
  • Detail-oriented and with special attention to accuracy.
  • Well organized, self-guided and motivated to produce quality work.
  • Integrity, objectivity, and the ability to gain the trust and respect of peers.
  • Understanding of the sensitivity and confidentiality of the HR function.
  • Ability to manage a large and variable work load, ensuring timely and accurate completion of assigned work.
  • Excellent skills in data bases, word processing, spreadsheets.


The Foundation expects all employees to possess the fundamental competencies of interpersonal skills, communication, accountability, continual learning, and driving results. The ideal candidate will either be proficient or advanced in the following set of competencies, specific to this position’s level of Individual contributor:

  • Problem Solving – Problem solving is a person’s ability to use critical thinking to identify and analyze problems, weigh relevance and accuracy of information, generate and evaluate alternative solutions, and makes recommendations.
  • Flexibility – Flexibility is a person’s ability to be open to change and new information and rapidly adapt to new information, changing conditions, or unexpected obstacles.
  • Resilience – Resilience is a person’s ability to deal effectively with pressure, remain optimistic and persistent under adversity, and recover quickly from setbacks.
  • Time Management – Time management is a person’s ability to effectively manage one’s time and resources to ensure that work is completed efficiently.





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