Lake Victoria South Water Works Development Agency – Records Management Officer (Re – Advertisement).

RECORDS MANAGEMENT OFFICER (Re – Advertisement) – LVSWWDA GRADE 6 – REF: LVSWWDA/RMO/2023/07 – (1 POST)

 Job Specifications

This will be an entry level and training grade for degree holders into this cadre. An officer at this level will work under the supervision of a senior officer.

Duties and responsibilities will involve assisting in:

• Ensuring security of information, documents, files and office equipment
• Supervision of the registry; sorting and classifying documents for filing.
• Storage, updating and maintenance of personnel records and file index
• Controlling opening of open, confidential and secret files
• Custody and Maintenance of Agency documents; ensuring security of information and Records in a registry/archive.
• Ensuring mail are received, sorted, opened, and dispatched and related registers are maintained
• Planning appropriate office accommodation for registries;
• Ensuring that file movement records are. Updated and maintained; overseeing security of files and documents;
• Ensuring receipt and proper dispatch of mails and maintaining related
• Digitizing Agency’s documents for circulation and archiving.

Person Specifications

 For appointment to this grade, an officer must have at least:

• Bachelor’s Degree in any of the following disciplines: – Information Science Management, Records Management or any of the Social Sciences plus a Certificate in Records Management/Information Management or other relevant and equivalent qualifications from a recognized Institution;
• Proficiency in computer applications.

Mode of Application

Job applicants should attach all requisite academic and professional certificates

• Details of academic and professional certificates not obtained by closure of the advert will not be accepted.
• Shortlisted candidates shall be required to produce originals of their National Identity card, academic & professional certificates, transcripts and testimonials during interviews.
• Applicants should indicate job reference number for the position they are applying for in the envelop.

Please note that it’s a criminal offence to present unauthentic certificates. If you possess or meet the above qualifications, please send; Your application letter together with detailed Curriculum Vitae including names of three referees and their full contacts (Name, Post Office Box number, email address, and day time telephone/mobile phone contacts).

Lake Victoria South Water Works Development Agency is an equal opportunity employer; Persons with disability, women and minority groups are encouraged to apply. Only shortlisted candidates will be contacted. Any form of canvassing will lead to automatic disqualification.

In case you do not hear from us, please consider yourself unsuccessful. Please note that canvassing for this position will lead to automatic disqualification.

Note:

Upon granting an offer of employment, a successful candidate MUST present and satisfy the requirements of Chapter Six of the Constitution of Kenya 2010 by providing copies of the following documents;

• A valid Tax Compliance Certificate from the Kenya Revenue Authority (KRA).
• A valid Certificate of Good Conduct from the Directorate of Criminal Investigation (DCI).
• A valid Clearance Certificate from the Higher Education Loans Board (HELB).
• A valid Clearance Certificate from an approved Credit Reference Bureau (CRB).
• A valid Clearance form from the Ethics and Anti-Corruption Commission (EACC). Applications should be sent to reach the office of the Chief Executive Officer on/or

before 21st March, 2023 5.00pm using the address below:

Chief Executive Officer,

Lake Victoria South Water Works Development Agency,

Lavictors House Off-Ring Road Milimani,

P.O. Box 3325 – 40100,

KISUMU.

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