GardaWorld – Logistics Supervisor/Administrator I

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Job Summary:

The logistics supervisor will be responsible for overseeing and managing the day-to-day logistics operations at multiple locations. The role is crucial in maintaining a smooth supply chain and providing effective administrative support to the management.

Key Responsibilities:

Supervision and Driver Management:

  • Supervise and manage drivers’ activities, ensuring they follow assigned routes and schedules.
  • Monitor driver performance, adherence to SOPs, and compliance with safety regulations.
  • Handle any driver concerns or issues promptly and effectively.

Journey Planning and Fleet Management:

  • Plan and manage driver journeys to optimize delivery routes and maximize efficiency.
  • Utilize the fleet management platform to monitor vehicle locations and track progress.
  • Ensure proper vehicle maintenance and coordinate repairs as necessary.
  • Work with other fleet management apps like those for speed governors
  • Monitor, manage and request for adjustments the Total Fuel card balances
  • Ensure drivers assisting in coordination in ensuring loading is done fast

Reporting and Data Analysis:

  • Pull reports from the tracking platform and analyze data to assess performance against KPIs.
  • Prepare regular management reports for review and decision-making by the company directors.
  • Provide insights and recommendations for process improvements based on data analysis.

Fuel Management:

  • Manage fuel reports and ensure accurate documentation of fuel usage for each trip.
  • Monitor fuel expenses and identify opportunities for cost savings and efficiency.

Communication and Coordination:

  • Foster clear communication and collaboration between all logistics team members.
  • Coordinate with other admins at different locations to ensure seamless operations.

Health and Safety:

  • Promote and enforce safety protocols to prevent accidents and injuries.
  • Ensure compliance with local regulations and company policies related to health and safety.

Continuous Improvement:

  • Identify areas for process optimization and implement efficiency-enhancing initiatives.
  • Participate in performance review meetings and contribute to continuous improvement efforts.

Principal Outputs of this Role:

  • These should be Specific, Measurable, Attainable, Relevant and Time bound objectives.


  • Refer to Company Authority Matrix.


  • These responsibilities will be monitored and managed through the mid-year and annual performance review and supported through the monitoring of KPIs (Key Performance Indicators).


Essential Personal Traits:

  • Strong analytical and problem-solving skills.
  • Excellent communication and interpersonal abilities.
  • Knowledge of safety regulations and compliance measures in logistics.
  • Ability to work independently and manage multiple tasks efficiently.
  • Proficient in using computer software and tools for data analysis and reporting.

Qualifications & Experience:

  • Diploma or bachelor’s degree in a related field such as business or supply chain management        
  • Proven, over 4 years’ experience in logistics or transportation management.
  • Proven experience in logistics or transportation management.
  • Familiarity with tracking and fleet management systems.