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Job Summary:
The logistics supervisor will be responsible for overseeing and managing the day-to-day logistics operations at multiple locations. The role is crucial in maintaining a smooth supply chain and providing effective administrative support to the management.
Key Responsibilities:
Supervision and Driver Management:
- Supervise and manage drivers’ activities, ensuring they follow assigned routes and schedules.
- Monitor driver performance, adherence to SOPs, and compliance with safety regulations.
- Handle any driver concerns or issues promptly and effectively.
Journey Planning and Fleet Management:
- Plan and manage driver journeys to optimize delivery routes and maximize efficiency.
- Utilize the fleet management platform to monitor vehicle locations and track progress.
- Ensure proper vehicle maintenance and coordinate repairs as necessary.
- Work with other fleet management apps like those for speed governors
- Monitor, manage and request for adjustments the Total Fuel card balances
- Ensure drivers assisting in coordination in ensuring loading is done fast
Reporting and Data Analysis:
- Pull reports from the tracking platform and analyze data to assess performance against KPIs.
- Prepare regular management reports for review and decision-making by the company directors.
- Provide insights and recommendations for process improvements based on data analysis.
Fuel Management:
- Manage fuel reports and ensure accurate documentation of fuel usage for each trip.
- Monitor fuel expenses and identify opportunities for cost savings and efficiency.
Communication and Coordination:
- Foster clear communication and collaboration between all logistics team members.
- Coordinate with other admins at different locations to ensure seamless operations.
Health and Safety:
- Promote and enforce safety protocols to prevent accidents and injuries.
- Ensure compliance with local regulations and company policies related to health and safety.
Continuous Improvement:
- Identify areas for process optimization and implement efficiency-enhancing initiatives.
- Participate in performance review meetings and contribute to continuous improvement efforts.
Principal Outputs of this Role:
- These should be Specific, Measurable, Attainable, Relevant and Time bound objectives.
Authority:
- Refer to Company Authority Matrix.
Accountability:
- These responsibilities will be monitored and managed through the mid-year and annual performance review and supported through the monitoring of KPIs (Key Performance Indicators).
Competencies:
Essential Personal Traits:
- Strong analytical and problem-solving skills.
- Excellent communication and interpersonal abilities.
- Knowledge of safety regulations and compliance measures in logistics.
- Ability to work independently and manage multiple tasks efficiently.
- Proficient in using computer software and tools for data analysis and reporting.
Qualifications & Experience:
- Diploma or bachelor’s degree in a related field such as business or supply chain management
- Proven, over 4 years’ experience in logistics or transportation management.
- Proven experience in logistics or transportation management.
- Familiarity with tracking and fleet management systems.
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