Temporary Project Officer – Young Employment Program (YEP)
Reports to: Technical Advisor- SOYEE
(Matrix reporting – Urban Program Unit Manager)
Direct reports – None
Plan International is a rights-based development and humanitarian organization working for better lives for all children. We are independent of government and have no political or religious affiliation. Our purpose is to strive for a just world that advances children’s rights and equality for girls. We have been building powerful partnerships for children for more than 80 years, and are now active in more than 70 countries.
Our global strategy has a specific focus on girls, as they are often the most marginalized and most often left behind. We have committed ourselves to the ambitious target of reaching 100 million girls over 5 years, to ensure they can learn, lead, decide and thrive. This is our contribution to reaching the sustainable development goals, and in particular the goals on gender equality. Our organization is transforming itself to meet this enormous challenge everywhere we work. We need bold, forward-thinking and innovative individuals to lead our country operations, driving change and delivering results that will allow us to reach our target of 100 million girls.
Plan International Kenya (PIK) has approximately 38 years of experience in implementing its programme. Currently PIK mainly operates in nine geographical areas; Nairobi, Machakos, Kajiado, Tharaka-Nithi, Siaya, Kwale, Kilifi, Homa Bay and Kisumu
PLAN INTERNATIONAL KENYA STRATEGY STATEMENT
Plan International Kenya’s strategic goal in the next five years is to end both teenage pregnancies and sexual and gender-based violence. We aim to help create an enabling environment where girls, adolescent girls, and young women are safe, valued, equally cared for, and have equal opportunities. PIK will contribute to the global strategy by aiming to reach directly approximately 2.75 million girls and Young people over the period of the strategy 2022-2026 and to reach additional beneficiaries through its interventions.
YOUTH EMPLOYMENT PROJECT
Youth Employment Project (YEP) is Plan Kenya’s pioneer Employability program aimed at enabling vulnerable young people; including youth with disabilities and young women gain on demand technical and behavioural skills, access linkages to industrial attachment for practical skills and acquire jobs in the hospitality, hotel and related sectors.
The YEP Project will equip the identified young people (including Plan Kenya’s sponsored alumni) with relevant skills and industry experience to access and sustain employment across the hospitality, hotel and other related sectors, while creating skilled and motivated workers from within the community who have relevant training to fill the staffing needs of the sectors. In the pilot phase, the project will target young people aged 18 to 30 years including those with disabilities as direct beneficiaries from urban program in Nairobi.
The PO will play a critical role in setting up and ensuring the YEP project runs smoothly and efficiently in Nairobi, coordinating the project activities, operations and partnerships between Plan International, Participating youth, consulted trainers, employer partners, global partners, disability experts and the hotels involved while ensuring integration with other interventions in the Urban Program in line with the Country Strategy.
The role will design, implement, manage, monitor and report on progress of project activities in line with the detailed implementation plan, donor and partner requirements. The role is intended to manage partnerships (with private sector, hotels, corporate agencies) and sustain a working relationship with young people and local partners to deliver quality and timely interventions.
ACCOUNTABILITIES AND MAIN WORK ACTIVITIES
Project Planning, Strategy and Policy (30%)
• Ensure YEP project is effectively implemented to contribute to the project outcomes and desired results are realised.
• Take lead in the implementation of the YEP project in a gender transformative approach as per the country and Global strategies.
• Facilitate consultation, participation and feedback to the community, partners, youth and stakeholders in relation to Plan programs and policies.
• Coordinate the development and harmonization of annual and quarterly costed work plans in accordance with Plan’s financial years.
• Coordinate monthly planning of activities with relevant project stakeholders such as trainers, partners and hotels engaged.
• Ensure smooth and synergized day-to-day implementation of all YEP activities as scheduled.
• Coordinate weekly and monthly agenda-driven review meetings with YEP curriculum teams/partners and implementing partners including hotels respectively.
• Lead start-up meetings of new projects to guarantee a joint understanding among stake holders on project objective and expectations.
• Lead in meetings for Due diligence to identify private sector and employer partners that will participate in the project
• Lead in mobilisation, screening and selection of targeted youth (including those youth with disabilities) that will participate in the program
Programme and Project Design and Influence (20%)
• Ensure effective participation of all YHP project beneficiaries and communities in project cycle for the achievement of outcomes.
• Maintain close collaboration with local and Global partners, Private Sector/Corporates, hotels, implementing partners and with various YEP cohorts
• Onboard the youth as program participants, consultant trainers, disability partners and participating hotels and businesses to better take part in the program
• In consultation with the PUM and SOYEE Advisor support the drafting of Project Outline and updating in PMERL
• Lead in organizing and participating in relevant partners’ and stakeholders’ forums as at and when required.
• Facilitate access to relevant and accurate information on the YEP project to all project stakeholders and partners.
• Consolidate/write project periodic reports in line with the laid down donor requirements and Plan standards.
• With support from Gender Advisor and M&E Coordinator, conduct gender sensitive training needs assessment for various YEP partners to support their need to create inclusive and gender responsive workplaces.
• With support of M&E, enhance learning and knowledge management through documentation and profiling of Plan’s work on youth employment
• Passion and experience in influencing the labour market especially hospitality and related sectors to provide industrial attachments and employment opportunities to youth trained
Working in Partnership and Resource Mobilisation (10%)
• Participate in external meeting with partners and other stakeholders on project’s deliverables.
• Promote sensitization of stakeholders and partners on Plan’s policies, strategies, procedures, values and behaviours.
• Coordinate with other NGOs, local and private sector players working within the operational areas to expand opportunities for partnerships.
• Participation in strategic business development engagements by providing necessary information to qualify proposals for Youth Employment programming as well as Urban programming.
• Management of identified implementing partners to effectively support YEP project delivery.
• Track and monitor contractual obligations of all partners including ensuring compliance to the key commitments and achievement of KPIs.
• Uphold the principles of Building Better Partnerships
• Engage and maintain cordial stakeholder relationships throughout the project cycle for effective project delivery and achievement of YEP Project deliverables.
• Maintain a high level of external communication and contact with the project partners and participants to facilitate the implementation of YEP project activities effectively.
• Represent the YEP project in different strategic spaces such as technical working groups
Quality Improvement and Standards (10%)
• Deliver timely and quality YEP project deliverables as per monthly and quarterly schedules.
• In liaison with the M&E coordinator ensure YEP project activities and outputs are regularly tracked towards the realization of results and put appropriate remedial measures to ensure project implementation is on track.
• Work with the M&E and Research and Learning and Knowledge management team in documenting project best practices and lessons learnt.
• Facilitate and coordinate joint reflection sessions with YEP Project beneficiaries, and respective cohorts as well as other stakeholders to inform programming and improve on quality of interventions.
Financial Responsibility (15%)
• Develop quarterly and monthly activity costed plans and budgets as per the approved work plan and ensure all activities are on track with appropriate scheduling, quality and timelines.
• Monitor expenditures by interventions and ensure compliance with approved budget.
• Review expenditure reports on a monthly basis.
Risk Management (5%)
• Develop risk assessments for all interventions and put in place mechanisms to mitigate/manage the risks during the implementation phase.
Other duties (5%)
• As assigned by the supervisor.
Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI) (5%)
• Understands and puts into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures.
• Leads the orientation of programme staff to ensure that they are properly inducted on and understands their role in upholding Plan International’s safeguarding and GEI policies;
• Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in project design, during implementation and as principles applied in day-to-day work of Programme team;
• Ensures that Plan Kenya contributes to Plan International’s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted.
• Courageous in taking a lead, focussed on Plan International’s purpose and making the most effective contribution within their own work context.
• Behaves in line with Plan International values and safeguarding practices, inside and outside work.
• Challenges own attitudes, unconscious bias and behaviour and speaks up when they see wrong doing, especially by those who use their power over others to create fear or abuse.
• Understand and adhere to the policies, processes, practices and standards relevant to own work and keeps their knowledge and skills up to date.
• Honest and efficient in use of resources, including own time.
• Takes responsibility for own performance and development: reflecting; seeking and listening to feedback; learning from mistakes; finding people or resources to help them learn.
• Constructive and optimistic in facing setbacks, challenges and change, using own initiative to analyse issues and improve things.
• Good team player, communicating effectively and being open and supportive towards those around them.
BUSINESS MANAGEMENT COMPETENCIES
• Understands Plan International in context, including its purpose, values and country strategy, and can communicate these to varied audiences, including how Plan International will deliver on its objectives.
• Managing activities and resources including skills in project design, planning, monitoring and reporting
• Managing people and information including skills in capacity assessment and coaching, communication skills, both speaking and writing, and digital working, including personal digital skills
TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE
Qualifications/ experience essential:
• Shapes work programmes with relevant leaders and stakeholders, aligned with relevant strategies, and balancing global and local priorities with opportunities
• Designs projects with clear objectives and measurable results contributing to overall outcomes.
• Coaches partners as part of daily work by explaining key concepts, standards and resources; and working alongside others to apply effective evidence-based practice.
• Identifies, assesses and nurtures mutually beneficial relationships with appropriate partners. [supporting partnership relationships]
• Embeds capability building of relevant stakeholders into programme and project design
• Mainstreams gender and inclusion into programming and influencing work by applying strategies for gender transformative change.
• Uses participatory approaches and the engagement of our Primary Impact Groups and other key actors and stakeholders throughout the programme and project cycle, including monitoring and evaluation.
• Works politically to engage with and influence key actors and stakeholders in own field(s), including government, inter-governmental organisations, employer associations and the private sector
Qualifications/ experience essential:
• Bachelor’s Degree in Youth Studies, Social Sciences, Entrepreneurship, Project Management, Development studies and related disciplines.
• Passion for youth in all their diversities
• At least 2 years’ experience in managing and implementing projects related to youth skills development and employability.
• Knowledge in donor and project reporting mechanisms.
• Evidence of having worked and collaborated with private sector, communities, young people and other stakeholders in supporting skills development and employability of youths from marginalized backgrounds.
• Knowledge and experience in execution of participatory partnership building sessions
• Experience working with youth on matters to do with economic empowerment and inclusion will be an added advantage
• A career professional training or certification in Project Cycle Management will be an added advantage.
Qualifications/ experience desirable:
• Strong report writing skills
• Community facilitation, networking, partnership development and management skills
• Good communication, negotiation and advocacy skills; targeting C-level management
• Good interpersonal, relationship and team working
• Conflict Management skills
• Excellent written and verbal communication skills in English.
• In-depth knowledge local development issues, with particular knowledge in youth employment and urban programming in collaboration with key actors and private sector, and the power dynamics involved.
• Knowledge and experience of working with youths and employers
• Knowledge on management of partners including capacity assessment and strengthening.
• Ability to design, implement and monitor evidence-based solutions for youth employment
• Ability to influence power holders about the need for and benefits of addressing barriers to youth employment.
• Excellent relationship building skills – networking, influencing and stakeholder management skills
• Ability to identify, analyze and monitor diverse, relevant external actors to work with and understand the purpose and implications of working with them.
• Experience in capacity building
• Hands on experience and skill in result based MERL system
• Role model Plan International values and behaviors both internally and externally.
• Engages sensitively with community members on issues of gender equality and inclusion, demonstrating an understanding of the local culture and context.
• Promotes equality, including gender equality, inclusion and girls’ empowerment in Plan’s work and in its work with partners
• Apply participatory influencing methodologies both internally and externally
• The ability to build collaborative working relationships
• Communicates effectively at a high level and with a range of appropriate styles for different audiences
• Builds capability through knowledge sharing, networking and coaching.
Technical competencies for Technical Professional roles in Plan International to be applied in relation to the geographical scope and context of the role and its field(s) and specialism(s):
• Understands fundamental issues and root causes: Understands the development and needs of our Primary Impact Groups from birth to adulthood, the root causes of the issues affecting them, and the key actors most relevant to their interests and therefore to our work
• Understands key programme and influence principles: Understands the rationale for and practical implications of being rights-based, gender transformative, participatory, working in partnership; evidence-based and working to strengthen civil society.
• Understands a range of strategies and approaches: Understands approaches to programme/project logic, trends in own and related fields of work and a range of effective strategies, approaches and practices.
• Analyses issues and evidence in context – Builds the evidence base by analysing issues in their context, using appropriate methods and relevant data sources
• Designs effective programmes and projects with clear and measurable objectives contributing to overall outcomes, appropriately resourced, mainstreaming gender and inclusion and participatory approaches, and engaging with and influencing relevant actors and stakeholders.
• Supports partnering and resource mobilisation by developing mutually beneficial partnership relationships and making a significant contribution to writing proposals relevant to own field(s)/specialism(s) of work.
• Builds capability in own field(s)/specialism(s) of work by coaching colleagues and partners, sharing knowledge in networks and communities of practice, leading technical learning and development activities and embedding stakeholder capability building into programme and project design.
• Adapts work to context: Focuses work appropriately to its geographical scope; rapidly assesses and responds to the relevant context and changes in the fragility of settings*
Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.
We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.
Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.
We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.
Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.
A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.
Disclaimer: Plan International is an equal opportunity employer and does not discriminate applicants on any basis. We also do not charge Job seekers any fees at any point of the recruitment process.
Shortlisting will be done on a rolling basis.
Female candidates are highly encouraged to apply for this position.