Safal Group – Procurement Officer (Athi River).

All jobs > Procurement and Warehousing > Safal Group – Procurement Officer (Athi River).

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Main Purpose of the Position:

To fulfil the customer requirement of CAPEX and OPEX Procurement in time at most competitive rates. The position will streamline activities in such a way that customer requirements are met on time in full and at lowest possible cost without compromising on quality. The position will closely work with MRM Procurement Team Lead and MRM Procurement Manager to increase efficiencies, product and process quality, reduce costs and improve overall service levels of Procurement function. Finally, the position will fulfil a central coordinating role between other BU departments as well as with suppliers and customers, balancing their different priorities and limitations to reach optimal solutions for the company as a whole.

Key responsibilities


  • Timely procurement of material and services at most competitive rates without compromising on quality
  • Enhance the process efficiency of PR to PO and fulfil the procurement requirements in-time at optimized cost without compromising on quality
  • Ensure adherence of Procurement policy and SOP and minimum audit observations are made during internal / external audits
  • Identify & implement opportunities for Cost optimization and efforts to bring down the total time of the SCM cycle
  • New Vendor Development on continuous basis to source better quality products and services and reduce lead time
  • Select, evaluate and maintain relations with vendors through periodic performance reviews
  • Floating Enquiries (RFQ) and Inviting Quotations, Negotiation with Vendors, making Comparatives, update quotes, cross check market rates for specific & typical items
  • Meeting with Internal Customer for Dispatch / Delivery status, updates of Projects, Process Improvement etc. to achieve overall customer satisfaction
  • Secure material availability in accordance with the Material Requirements Plan (MRP)
  • Liaise with the Shipping Companies, transporters and other parties involved for smooth clearance of goods and delivery to the plant(s)
  • Develop and maintain effective relations with local customs authorities and KRA, ensuring that Import Duties and Taxes are paid
  • Achieve Cost Savings on procurement of goods and services through effective negotiation, new vendor development, material planning and value engineering
  • Manage and plan minimum stock balances to ensure supplier lead times and stock holding policies are maintained to avoid any stock outs
  • Strict control and monitoring of Inventory lying at warehouses is being done before ordering any fresh material in order to avoid duplication and reducing the inventory level 

Supply Chain Administration

  • Adhere to Company standards and policies in addition to all regulatory requirements
  • Support and implement Company initiatives to achieve performance, quality and safety metrics
  • Work collaboratively with Cross Functional Teams and Vendors to create strategic value, risk management and gain competitive advantage for the organization
  • Implement and drive continuous improvement program in procurement function and establish high level of performances & standards
  • Select, evaluate and develop department employees, following general HR policies
  • Maintain 100% accuracy in documentation, data management and compliance of SOPs
  • Pro-actively monitor procurement operational and financial performance and develop personal and departmental action plans to achieve targets set for the department
  • Ensure the safeguard and security of Company assets
  • Ensure that adequate insurance policy cover is arranged by the company for goods in transit and in stores
  • Compliance of Legal Agreements as per SOP and ensure effective monitoring & tracking of Legal Agreements across function
  • Ensuring Timely Payment to Suppliers, Vendors and Business Partners as per agreed PO Terms.                                                                                                                                                                                                

Qualifications required:

    1. Minimum academic qualification: Bachelor’s degree in Supply Chain Management
    2. Qualifications as an added advantage: Certified Course in Supply Chain
    3. Professional registration: KISM/IIMM / IFPSM / CIPS / APICS

Experience required:

    1. Work Experience (Years): Minimum 7 years Procurement function
    2. Specific to the position (level/discipline/years): Minimum 5 years in a similar role, specifically using SAP ERP
    3. Industry: Manufacturing, Steel, Cement, FMCG




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