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KEY RESPONSIBILITIES
Technical Aspects – 70%
- Rationalizing organization resources to maximize use and reduce spend.
- Receiving and reviewing requisitions from users to confirm that specifications are clear.
- Supplier audit/appraisal and relationship management.
- Purchase goods and services that meet the quantity and quality expectations of the organization
- Negotiate for better contractual terms of supply, contracts and leased assets.
- Completion and Issuance of Local Purchase Orders, Award Letters & Contracts
- Monitoring deliveries from suppliers to ensure conformity to specifications.
- Tender preparation, invitation and analysis.
Business Aspects – 20%
- Ensure proper filing of records (tenders, committee memos, minutes) & other correspondences in the unit.
- Carry out evaluation on requirements from users before committing purchases and ensuring that services are provided within the Service Level Agreement.
- Liaising with users from time to time to ensure efficient flow of supplies and services
- Handle supply related disputes on matters of poor quality, short delivery, late delivery and payment.
Planning & Control – 10%
- Monitoring and enforcing the company’s procurement policies and procedures
- Monitoring supplier performance
- Monitor purchases of capital/recurrent expenditure against budget
- Monitoring changes in the supply market and periodic conduct market intelligence surveys.
- Carry out market research on product development and better sources of supply to ensure the bank maintains a competitive edge.
- Develop proposals for improved procurement and purchasing procedures.
Personal Attributes
- Team player
- Results Oriented
- Business awareness
- Effective Communication – verbal and written
- Self-drive with ability to work with minimum supervision
- Initiative
- Thoroughness
- High level of Integrity
Knowledge and Skills Required:
- Innovative Skills
- Excellent Negotiation Skills
- Analytical and Presentation Skills
- Interpersonal Skills
- Financial skills
- Knowledge of basic contract laws
- In-depth knowledge of procurement and purchasing procedures
- Knowledge of Bank’s products/services
Professional & Educational Requirements:
- Bachelor’s Degree in a Business and/or related field.
- Diploma in Purchasing and Supply or Advanced Certificate in Purchasing and Supplies.
- Member of Kenya Institute of Supplies Management.
Experience:
- Previous experience in a procurement working environment.
- Purchasing and Supply Principles
- Inventory Control
Mental Demands/Judgment and Initiative:
- Jobholder will be required to assess/analyze procurement and purchase requirements and make recommendations/proposals to the departmental head.
- Will be involved in frequent price and SLA negotiations with suppliers for the benefit of the Bank.
- Will be required to keep abreast with price and quality market changes and will be required to make contributions towards cost and quality management.
Effort and Environment:
- Working on screens for more than 4 hours a day.
- Manual/Physical in supervising receiving & distributing items as and when required.
Problem Solving:
- The job holder will be required to assess/analyze purchase requirements and make recommendations to the unit head.
- Will be involved in frequent price negotiations with suppliers to ensure best value for money.
- Will be required to keep abreast with price and quality market changes and will be required to make contributions towards cost cutting and quality management.
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