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1. Financial Data Management:
· Prepare and maintain accurate financial records, including bookkeeping, general ledger entries, and subsidiary ledgers.
· Analyze financial data, identify trends, and provide insights to support decision-making processes.
· Assist in budgeting, forecasting, and financial planning activities.
2. Administrative Support:
· Provide administrative assistance to the management team and staff members, including managing calendars, scheduling appointments, and organizing meetings.
· Serve as a primary point of contact for visitors, callers, and inquiries.
· Coordinate travel arrangements, maintain office supplies, and manage office budgets.
3. Payroll Processing:
· Process payroll accurately and in a timely manner, ensuring compliance with applicable laws and regulations.
· Calculate wages, deductions, and taxes, and handle benefits administration.
· Maintain employee payroll records, including time and attendance data.
4. Taxation and Compliance:
· Assist in tax planning, preparation, and compliance, including income tax returns, sales tax returns, and other relevant filings.
· Stay updated on tax laws and regulations to ensure accurate and timely compliance.
· Support internal and external audit processes and help develop and implement internal controls.
5. Financial Reporting and Analysis:
· Prepare periodic financial reports, including profit and loss statements, balance sheets, and cash flow statements.
· Conduct financial analysis, variance analysis, and trend analysis to identify areas of improvement and risks.
· Present financial findings to management and stakeholders.
6. Bookkeeping and Record-keeping:
· Record financial transactions, maintain accurate financial records, and ensure proper classification and coding.
· Reconcile bank statements, accounts payable, and accounts receivable.
· Assist with accounts payable and accounts receivable management.
7. Office Operations and Systems:
· Maintain office operations, including coordinating maintenance and repairs, managing office supplies, and vendor relationships.
· Utilize office software and financial systems effectively.
· Identify opportunities for process improvements and automation.
8. Human Resources Support:
· Assist with HR functions such as maintaining employee records, managing timekeeping and attendance systems, and handling payroll-related inquiries.
· Support recruitment processes as needed.
9. Communication and Team Support:
· Collaborate with colleagues to support team projects, initiatives, and goals.
· Coordinate internal communications and promote a positive work environment.
Skills and Qualifications:
· Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
· Proven experience in office administration, accounting, and payroll roles.
· Strong understanding of financial principles, practices, and regulations.
· Proficiency in accounting software, payroll systems, and MS Office Suite.
· Excellent organizational skills with strong attention to detail.
· Ability to multitask, prioritize, and meet deadlines in a fast-paced environment.
· Effective communication and interpersonal skills.
· Analytical mindset with the ability to interpret and present financial data.
· Knowledge of tax laws, payroll regulations, and compliance requirements.
· Familiarity with human resources processes is a plus.
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