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Organizational Setting and Work Relationships The Driver in the UNHCR Office is normally supervised directly by the Administrative Officer/Associate/Assistant or another staff member when the scale of the Operation so require it. Besides driving, the incumbent is responsible for up keep and maintenance of the assigned UNHCR vehicle(s) as per technical guidance and specifications established by the Organization. S/he is required to follow strict instructions and security guidance provided by the supervisor. While the basic function of a driver is to drive the official vehicles of UNHCR, s/he may be called upon to perform minor maintenance and repair of UNHCR vehicles. The Driver has regular contacts with staff within the UNHCR Office and with others (including Partners, government authorities, etc.) outside UNHCR involving a limited exchange of information. All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity. Duties – Drive UNHCR vehicles for the transport of authorized passengers, deliver, and collect documents and other items. – Meet official personnel at airports or other locations and facilitate immigration and customs formalities as required. – Perform day-to-day maintenance of the assigned vehicles; check oil, water, battery, brakes, tires, etc. and ensure that the assigned UNHCR vehicles are road or waterway worthy and maintained up to the established security standards. – Perform minor repairs, arrange for other repairs, and ensure that the vehicle is kept clean. – Ensure that the steps required by rules and regulations, or other local procedures, are taken in case of involvement in an accident. – Log official trips, daily mileage, gas consumption, oil changes, greasing, etc. – Ensure that instructions and security guidance provided by the supervisor and security focal point are strictly followed. – Ensures valid documentation for passengers, items or cargo in vehicle. – Perform other related duties as required. Minimum Qualifications Years of Experience / Degree Level For G2D – 2 years relevant experience with Completion of Primary Education or High School Diploma or higher Field(s) of Education Not applicable Certificates and/or Licenses *Driving Licenses; (Certificates and Licenses marked with an asterisk* are essential) Relevant Job Experience Essential Driving license, knowledge of driving rules and regulations. Desirable Not specified. Functional Skills * DV-Driving Rules and Regulations DV – Basic Vehicle Mechanical Skills; (Functional Skills marked with an asterisk* are essential) Language Requirements For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English. For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language. For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English. All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power. As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise. This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.
Desired Candidate Profile
For effective performance and results, the profile of the incumbent Driver, would combine, S/he should be privy to the security situation in and around Dadaab including the unpredictable weather pattern, understand the traffic dynamics in Dadaab which roads to use what time to navigate traffic for seamless delivery staff, officials, and visitors to work assignment in time and must have solid driving experience and high sense of responsibility. Have excellent knowledge of protocol whilst ensuring compliance with local driving rules and regulations. Have knowledge of the elevated security dynamics of the region and especially the county terrain and networks, have sense of defensive driving and street survival when situation prompts. Have excellent knowledge of the local context, fluency in national and local language and good people skills which is an asset for programme implementation at community level. Adhere to the rules and regulations of the Kenya Highway Code and take prompt action in the event of an accident.
Should be proactive to resume other office roles/duties, including filling, travels plans and arrangements and putting in place necessary vehicle travel emergency accessories. Record all trip-details in the vehicle movement log sheet, fuel consumption, defects noted, tyre condition, vehicle tools and other particulars, etc. and ensure that the relevant documents, such as insurance, are valid.
The incumbent is expected, to demonstrates client-oriented approach and high level of responsibility/accountability, supportive of efficient running of the office which in turn strengthen UNHCR operations. The driver should be reliable and provide safe driving services for staff, officials and delivery or collection of mails, documents, and other office items as authorised.
Day to day maintenance of a singed vehicle, to ensure the vehicle is clean and kept in good running condition by addressing minor repairs and planning for major repairs, timely changes of oil, check tires, brakes, and water levels.
Documentation of the vehicle, driver to ensure availability of all the required documents/supplies including vehicle insurance, registration, logs, office directory, maps of the city, county, first aid kits and necessary spare parts in the assigned vehicle. To also keep track of insurance and other tax formalities.
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