World Food Programme (WFP) – Data Assistant, Service Contract

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KEY ACCOUNTABILITIES (not all-inclusive)


The Programme Data Assistant reports to the Regional Programme Data Officer and is expected to: 

1.    Provide guidance and support to country offices under the Regional Bureau of Nairobi in ensuring monthly CP distribution data is timely and correctly captured in corporate systems. 
2.    Guide Country Offices in ensuring Cooperating Partner distribution data is reconciled with data from other corporate systems through collaboration with other relevant units and technical teams. 
3.    Support country offices in the region to provide logical beneficiary estimates on quarterly basis for corporate reporting and management decision making.

4.    Support and coordinate country offices programme data team in preparation, review and validation of financial closure report by ensuring the distribution closing stock held by CPs is accurately captured.
5.    Support in enhancing capacity of other RBN data users in accessing, extracting and analyzing output data from WFP programmes managed by cooperating partners through corporate systems.
6.    Support in programme design through review of Needs Based Plan and Other Output plan data during the formulation and revision of Country Strategic Plans design.
7.    Routinely review and analyze basic CP data to be utilized by cross-functional units.
8.    Routinely analyze and enhance the regional CP management dashboard ensuring KPIs are updated accordingly
9.    Produce and analyze quarterly CPs performance based on FLA commitments against expenditures including transfers distributed



•    All programme output data from CPs is updated and validated on monthly basis in WFP corporate system in readiness for corporate reports.
•    Food and Cash-Based Transfer (CBT) distribution data from different corporate systems is reconciled on quarterly basis to the acceptable corporate level.
•    COs unique planning and actual beneficiary numbers available for corporate reporting.
•    Annex 8 of every CO financial closure report is timely updated with reconciled data on closing stock held by partners. 
•    Validate Needs Based Plans (NBP) and Other Output Plan (OOP) documents for each CO in the region.
•    CP Performance dashboard with updated data.
•    Quarterly CP performance document is produced on quarterly basis. 



Education: The candidate must have an undergraduate degree in business management, data science, computer science, statistics, information management or other field relevant to international development assistance, and/or trainings/courses in statistics or other related fields.


Experience: At least two years relevant experience in programme management and technical research. Experience in analysing complex data to inform programme. Exposure to WFP country level programming is considered an asset.

Language: Fluency in written and spoken English required. Intermediate knowledge of another official UN language is beneficial.



1)    Proficiency in Windows, Office O365, (MS Teams, Word, Excel, PowerPoint, Outlook, Access) and other applications related to blogging.
2)    General knowledge of UN system policies, rules, regulations, and procedures governing administration.
3)    Excellent writing and communication skills.
4)    Excellent knowledge of visualization tools such as Tableau and SAP BI.
5)    Knowledge of Monitoring and Evaluation principles.
6)    Ability to work independently and under tight deadlines.
7)    Ability to work effectively with people of different national and cultural backgrounds.



Leads by Example with Integrity

  • Upholds WFP values, principles, and standards – Demonstrates and encourages others to uphold the WFP values, principles and standards
  • Respects others and values diversity – Values diversity using respectful and inclusive language, and encourages others to do the same
  • Stays focused and calm under pressure – Stays focused and calm when under pressure and encourages others to do the same
  • Demonstrates humility and a willingness to learn – Shows humility and a willingness to learn and share knowledge, frequently seeking and acting on feedback, and taking up opportunities to develop

Drives Results and Delivers on Commitments

  • Delivers results for maximum impact – Holds self and/or others accountable for the delivery of results
  • Delegates appropriately – Delivers results against delegated tasks and seeks guidance and support where needed
  • Adapts readily to change – Responds readily to change adjusting work as needed

Fosters Inclusive and Collaborative

  • Is inclusive and collaborative – Promotes inclusive teamwork and psychological safety by sharing ideas and openly raising issues
  • Gives timely and constructive feedback – Supports development for others by giving timely and constructive feedback
  • Builds and shares new perspectives – Listens attentively to others to capture, learn, build and share new perspectives

Applies Strategic Thinking

  • Communicates and fulfils WFP’s vision – Fulfils WFP’s vision and is able to explain how their objectives support the vision
  • Embraces curiosity and new ways of doing things – Demonstrates curiosity, and proposes new ways of doing things when relevant
  • Analyses and evaluates data – Gathers data and shares knowledge to inform team decision making
  • Considers the impact of decisions – Implements decisions and asks questions to understand the impact for wider objectives

Builds and Maintains Sustainable Partnerships

  • Builds partnerships
  • Acts professionally with external partners
  • Collaborates to deliver common objectives
  • Works together with partners to deliver common goals





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