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WFP works to save lives and change lives through the provision of food assistance and resilience-building programs. In line with SDGs 2 & 17, WFP operations have ventured into different modalities of food transfer and capacity-strengthening to end hunger by 2030 and to revitalize global partnerships for sustainable development.
The WFP Regional Bureau for Eastern Africa (RBN) is based in Nairobi and provides strategic direction, technical guidance, resource mobilization, and management support to WFP operations and activities in ten countries: Burundi, Djibouti, Eritrea, Ethiopia, Kenya, Rwanda, Somalia, Sudan, South Sudan, and Uganda.
Part of the finance strategy 2019-2024 is to build up team of professional staff through application of innovative approaches and beliefs in enhancing human capital as enabler to this success. Finance unit at RBN has embarked on various initiatives aiming at improving the service provision and ensuring the efficiency in transaction processing in addressing stakeholders’ expectations. The two key roles will ensure that payments to both staff and external vendors are actioned on time and accurately. In order to fully achieve this target, a little stretch is required for the staff in coming up with a standardized way of handling the processes without halting other parallel processes. An intern project will be designed along these initiatives.
STANDARD MINIMUM QUALIFICATIONS
- Currently enrolled in the university and have completed at least two years of undergraduate studies; or have graduated from an undergraduate or graduate programme within the last 6 months, preferably in finance, Business Administration, Accounting or related fields or other related fields or
- Currently enrolled in a graduate programme (Master’s degree) from a recognized university, undertaking the programmes mentioned above, and have attended classes in the past 12 months,
- Fluent in English (both oral and written) is a must; knowledge of a second UN language, preferably French, would be an asset.
- Training and/or experience utilizing computers including word processing, spreadsheet, and other software packages. Proficiency in Excel and fair knowledge of pivot tables. Office 365 proficiency an added advantage
KEY ACCOUNTABILITIES (not all-inclusive)
What you will do:
- Monitor and reconcile the RB Invoice tracking system
- Ensure weekly reports to focal person for review and onward dissemination to units for action
- Flag any issues that need resolving in the ITS system
- Support the finance associate with the vendor reconciliation process
- Ensure that the accounts for the regular vendors are monitored to ensure timely payments and reconciliations
- Follow up on statements of accounts to ensure timely closure
- Maintenance of the finance physical and digital repository files.
- Scan and maintain finance documents to digital repository files
- Maintenance and proper filing of physical finance records
- Ensure all documents are neatly filed and readily accessible when required for reference
- Parking journal vouchers in the WINGS financial system for posting
- Support the finance associate with review and preparation of financial documents for payment processing:
- Timely and accurate preparation of financial documents as assigned
- Support with the departmental reporting requirements
KEY COMPETENCIES REQUIRED FOR THE SUCCESS IN THE ROLE
- Ability to bring up innovative ideas and creative mind-set
- Ability to draft short reports
- Timely vendor payments
- Finance documents digital repository is updated
- Ability to park financial journal vouchers in the system
- Ability to prepare payment documents for processing
- Initial induction to WFP Finance processes
- Continuous on the job training
- Regular feedback on work progress
- Over the course of this assignment, the intern is expected to develop/refine practical accounting processes and communication skills
TERMS AND CONDITIONS
- Interns receive a monthly stipend from WFP depending on the duty station of assignment (i.e. Nairobi).
- This position is not remote and will be based in Nairobi, Kenya for the entirety of the contract.
- WFP is not responsible for living expenses, arrangements for accommodation, necessary visas and related costs.
- WFP will recognize candidates’ educational credentials from recognised institutions that have been certified by competent international or national authorities such as the United Nations Educational, Scientific and Cultural Organization (UNESCO) or Ministries of Education.
- The internship duration is 8 months, full-time.
DEADLINE FOR APPLICATIONS
- The deadline for receiving applications for this position is February 01, 2023
- Applications for this position will close at 11:59 p.m. (East African Time) on the deadline date.
- Only shortlisted candidates will be contacted and advance to the next stage of the selection process.
- WFP embraces diversity and equal opportunity. We are committed to building a team that celebrates diversity and inclusivity in all ways.
- Employment is decided on the basis of competitive selection, qualifications and merit.
All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.