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World Food Programme (WFP) – Monitoring Assistant, SC4.

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Full-time

WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.

Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.

ABOUT WFP

The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide.  The mission of WFP is to help the world achieve Zero Hunger in our lifetimes.  Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

ORGANIZATIONAL CONTEXT

The Monitoring Assistant will work under the direct supervision of the Programme Associate and the overall supervision of the National Programme Policy Officer.

KEY ACCOUNTABILITIES (not all-inclusive)

  • Assist in organising food distributions; support preparation of the food basket, preparation/creation of Food Release Notes (FRNs) in the system, monitor food pre-positioning based on the approved ration scale;
  • Offer capacity building to cooperating partner staff, leaders and other relevant stakeholders. Contribute to the identification of training needs and development of training content;
  • Monitor Bi-weekly/monthly WFP food assistance in the camps in close collaboration with the cooperating partners, ensuring right entitlements are issued to the beneficiaries at the distribution sites;
  • Support programme assessments and evaluations;
  • Collect data on 10% food basket monitoring and ensure standardization of scooping materials prior and during distributions;  
  • In collaboration with the cooperating partners, ensure a gender responsive distribution system taking care of the special needs for women and other vulnerable groups (PWD, elderly, minors, pregnant and lactating women);
  • Under the guidance of the Programme Associate, assist in planning/conducting regular meetings with refugee leaders and cooperating partners on the food assistance related matters; the commodity pipeline, distribution arrangements, food entitlements, sale of food aid and other relevant issues;
  • In collaboration with the Programme Associate and cooperating partners, undertake Beneficiary Conduct Monitoring, Distribution Process Monitoring, Site Monitoring and Market Monitoring as per the monitoring schedule/calendar. Consolidate and share monitoring findings for appropriate;
  • Maintain updated and relevant data/records relating to programme activities at the field office level for reference;
  • Diagnose/troubleshoot food assistance related issues/risks and escalate issues requiring further action by the Programme Associate or Office Management;
  • Contribute to the preparation of relevant programme operational reports (weekly/monthly sitreps), ensure timely submission of partner reports and undertake necessary follow-ups;
  • Support the review of cooperating partner distribution and stock balance reports
  • Keep close track of food stocks handed over to the cooperating partner by conducting physical inventory before, during and after distribution and ensure relevant documentation. Actively participate in scheduled monthly Physical Inventory and share updates;
  • Supervise and offer guidance to Business Support Assistants in management of biometrics verification, helpdesk activities (SIM management, technical assistance/support on Sugar CRM case management) and related reporting; 
  • Perform other related duties as required.

STANDARD MINIMUM QUALIFICATIONS

Education: Completion of secondary school education. Post secondary school training is desirable. 
Language: Fluency in both oral and written communication in English and Kiswahili.

FUNCTIONAL CAPABILITIES

Capability Name Description of the behaviour expected for the proficiency level
Strategic Management Displays basic understanding of WFP’s policies and strategies to perform monitoring and/or evaluation activities and their inter-relationship.
Performance Management Applies knowledge of WFP’s performance management system to manage resources and relationships to undertake monitoring actions or deliver straightforward evaluations of operations, programmes, or processes to WFP monitoring and/or evaluation quality standards.
Qualitative/Quantitative Methodology Understand and applies an appropriate mix of established methods and data collection tools to monitoring, reviews or straightforward evaluations, in line with WFP’s strategic and operational results frameworks (metrics), WFP guidance and technical standards.
Data Analytics and Visualization Collects and summarizes programme data, including information on shipments, distribution site logistics, the status of personas in need, and beneficiaries planned and reached for all programme assistance modalities and activities.
Programme Monitoring and Review Gathers, organizes, and provides data on programme outputs, processes, and outcomes, including distribution plans and the status, quantity, and quality of food and cash distributed and technical assistance provided.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

• Has experience analyzing programme output and outcome data.
• General knowledge of Monitoring and Evaluation systems and standards.

TERMS AND CONDITIONS

  • Only shortlisted candidates will be contacted and advance to the next stage of the selection process.
  • The World Food Programme DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS.
  • WFP embraces diversity and equal opportunity. We are committed to building a team that celebrates diversity and inclusivity in all ways. 
  • All employment is decided on the basis of qualifications and merit.

CLICK HERE TO APPLY

DEADLINE FOR APPLICATIONS

Applications for this position will close at 11:59 p.m. (East African Time) on 27th January 2023.

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